Softwr

Cybersecurity · head to head

Delinea vs OnBase

Delinea logo

Delinea

Cybersecurity

Privileged access management from the merged Thycotic and Centrify

From
On request
Free plan
No
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: Delinea the Thycotic and Centrify lineages are integrated unevenly, so buying the full portfolio means running consoles and agents that do not share one administrative model as cleanly as the marketing suggests.; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: Delinea covers Secret Server, OnBase covers Content Management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Delinea and OnBase actually diverge.

Attributes where Delinea and OnBase differ
AttributeDelineaOnBase
Starting priceOn request$400/month
Pricing modelquotesubscription
PlatformsWeb, Windows, Linux, macOSWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Delinea

  • Secret Server
  • Privileged session recording
  • Privilege Manager
  • Server PAM
  • Discovery
  • DevOps secrets
  • Behaviour analytics

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

Delinea

  • An organisation whose cyber insurer now requires privileged credentials to be vaulted and rotatednot OnBase
  • A mid-market IT team that abandoned a heavier PAM rollout and needs a vault that can be in production in weeksnot OnBase
  • A company removing local administrator rights from every workstation after a ransomware incidentnot OnBase
  • An audit finding that shared service account passwords are stored in a spreadsheet and used by contractorsnot OnBase

OnBase

  • Citizen Servicesnot Delinea
  • Records Managementnot Delinea
  • Public Safetynot Delinea
  • Civic Engagementnot Delinea

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Delinea

  • The Thycotic and Centrify lineages are integrated unevenly, so buying the full portfolio means running consoles and agents that do not share one administrative model as cleanly as the marketing suggests.
  • Modules are licensed separately by different units, per privileged user for the vault and per endpoint for privilege management, which makes total cost hard to model and easy to underestimate at scale.
  • Delinea does not publish rates, so buyers benchmark against third party and public sector listings; expect list prices to be negotiable by a wide margin, which means the first quote is not the price.
  • Thoma Bravo ownership since 2021 has coincided with firmer renewal pricing, and buyers with a single-vendor PAM estate have little leverage once credentials are inside the vault.
  • Migrating out of a privileged access vault is a genuinely hard project because every automated process that fetches a secret has to be repointed, so the switching cost is real and the vendor knows it.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Delinea

On request
  • Secret Server$undefined/year
    • Priced per privileged user, tiered by edition
    • Cloud or on premises deployment
    • Session recording in higher editions
  • Privilege Manager$undefined/year
    • Priced per endpoint
    • Local admin rights removal and application elevation
    • Licensed separately from Secret Server
  • Server PAM$undefined/year
    • Priced per managed server or per privileged user
    • Just-in-time server access
    • Licensed separately

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Delinea if

  • You need secret server.
  • You work on Web, Windows, Linux, macOS.
  • You also want privileged session recording.
Delinea review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Delinea or OnBase better?
Neither clearly leads. Delinea starts at On request and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Delinea or OnBase?
Delinea starts at On request and OnBase at $400/month.
Does Delinea or OnBase run on more platforms?
Delinea runs on Web, Windows, Linux, macOS. OnBase runs on Web, Mobile.
What is Delinea best used for?
Delinea is most often used for an organisation whose cyber insurer now requires privileged credentials to be vaulted and rotated, a mid-market it team that abandoned a heavier pam rollout and needs a vault that can be in production in weeks, a company removing local administrator rights from every workstation after a ransomware incident, an audit finding that shared service account passwords are stored in a spreadsheet and used by contractors. Of those, an organisation whose cyber insurer now requires privileged credentials to be vaulted and rotated and a mid-market it team that abandoned a heavier pam rollout and needs a vault that can be in production in weeks are not what OnBase is typically brought in for.
What can Delinea do that OnBase cannot?
Delinea covers Secret Server, Privileged session recording, Privilege Manager, Server PAM. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

Delinea: Is Delinea the same as Thycotic?

Delinea is the merged company formed from Thycotic and Centrify in 2021. Secret Server is the former Thycotic product; the server access products come from Centrify.

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Delinea: Is pricing published?

Not by Delinea. Public sector frameworks have listed Secret Server Cloud around 348 GBP per user per year, which is a reference point, not a quote.

OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Delinea: Does one licence cover endpoints and servers?

No. Secret Server, Privilege Manager and Server PAM are separately licensed on different units. Scope all three if your requirement spans them.

OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
Share

Related pages

More on Delinea

More on OnBase

Keep looking

Other head to heads