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Restaurants · head to head

Galley Solutions vs When I Work

Galley Solutions logo

Galley Solutions

Restaurants

Food production and recipe scaling

From
$300/month
Rated
-
Full reviewWebsite
When I Work logo

When I Work

Restaurants

Scheduling and time tracking made simple

From
$2.5/user/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Galley Solutions the Internet Archive's capture of Galley Solutions' homepage on 26 January 2021 confirmed the kitchen operations platform is sold only via demo scheduling, with a Pricing link present in navigation but no figures published on the page reached.; When I Work aPI key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • They diverge on capability: Galley Solutions covers Recipe scaling, When I Work covers Shift scheduling.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Galley Solutions and When I Work actually diverge.

Attributes where Galley Solutions and When I Work differ
AttributeGalley SolutionsWhen I Work
Starting price$300/month$2.5/user/month
PlatformsWebWeb, Ios, Android
Founded20152010

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Restaurants).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Galley Solutions

  • Recipe scaling
  • Production planning
  • Inventory management
  • Food costing
  • Prep lists
  • Nutritional analysis
  • POS systems
  • Accounting software

Only in When I Work

  • Shift scheduling
  • Time clock
  • Team messaging
  • Availability management
  • Shift swapping
  • Mobile apps
  • QuickBooks
  • ADP

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Galley Solutions

  • Point of Salenot When I Work
  • Order Managementnot When I Work
  • Inventory Controlnot When I Work
  • Staff Schedulingnot When I Work

When I Work

  • Scheduling hourly shift workers across locationsnot Galley Solutions
  • Time clock and timesheet capture for payrollnot Galley Solutions
  • Handling shift swaps, availability and time off requestsnot Galley Solutions

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Galley Solutions

  • The Internet Archive's capture of Galley Solutions' homepage on 26 January 2021 confirmed the kitchen operations platform is sold only via demo scheduling, with a Pricing link present in navigation but no figures published on the page reached.

When I Work

  • API key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • Scheduling rules, role permissions and custom reporting require the Pro plan at $5 per user per month
  • There is no free plan; the trial lasts 14 days
  • Enterprise arrangements are priced by quote with no published rate

Pricing, plan by plan

Galley Solutions

$300/month
  • Standard$300/month
    • Recipe management
    • Production planning
  • EnterpriseFree
    • Custom pricing
    • Full features

When I Work

$2.5/user/month
  • Standard$2.5/user/month
    • Scheduling
    • Messaging
  • Advanced$6/user/month
    • Time clock
    • Labor forecasting

Which should you pick?

Choose Galley Solutions if

  • You need recipe scaling.
  • You also want production planning.
Galley Solutions review

Choose When I Work if

  • You need shift scheduling.
  • You work on Web, Ios, Android.
  • You also want time clock.
When I Work review

Questions people ask

Is Galley Solutions or When I Work better?
Neither clearly leads. Galley Solutions starts at $300/month and When I Work at $2.5/user/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Galley Solutions or When I Work?
Galley Solutions starts at $300/month and When I Work at $2.5/user/month.
Does Galley Solutions or When I Work run on more platforms?
Galley Solutions runs on Web. When I Work runs on Web, Ios, Android.
What is Galley Solutions best used for?
Galley Solutions is most often used for point of sale, order management, inventory control, staff scheduling. Of those, point of sale and order management are not what When I Work is typically brought in for.
What can Galley Solutions do that When I Work cannot?
Galley Solutions covers Recipe scaling, Production planning, Inventory management, Food costing. When I Work covers Shift scheduling, Time clock, Team messaging, Availability management. Both handle Web support.

Answered from the vendors’ own pages

Galley Solutions: What pricing information is available on Galley Solutions' website?

Galley Solutions does not disclose pricing tiers, plans, costs, free trial availability, or payment terms on the main website. A 'Pricing' link directs to https://app.galleysolutions.com/signup, where pricing details are available.

Source
When I Work: What is the pricing structure?

Plans start at $2.50 per user per month, billed in user tiers of five, with pricing that scales flexibly with team size.

Source
Galley Solutions: How do I access Galley Solutions pricing?

Click the 'Pricing' link on the website to be directed to the sign-up page at https://app.galleysolutions.com/signup where pricing information is displayed.

Source
When I Work: Are there long-term contracts required?

No long-term contracts, no hidden surprises, and no enterprise-only paywalls. The platform scales as your business grows without binding agreements.

Source
Galley Solutions: Is a trial or demo available before signing up?

The main website does not mention a free trial or demo option. Pricing and trial availability information is provided on the sign-up page.

Source
When I Work: Is there a free trial available?

Try When I Work free for 14 days with full access to all core features. No credit card is required for the trial period.

Source
When I Work: Can I adjust or cancel my plan anytime?

You can upgrade, downgrade, or cancel at any time and adjust your plan at any time or use hibernation options during seasonal downtime.

Source
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