Softwr

Restaurants · head to head

meez vs When I Work

meez logo

meez

Restaurants

Recipe management and costing software

From
$19/month
Rated
-
Full reviewWebsite
When I Work logo

When I Work

Restaurants

Scheduling and time tracking made simple

From
$2.5/user/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: meez active devices are capped at 2 on Starter and 5 on Pro and Premium; unlimited devices require Enterprise; When I Work aPI key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • They diverge on capability: meez covers Recipe management, When I Work covers Shift scheduling.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which meez and When I Work actually diverge.

Attributes where meez and When I Work differ
AttributemeezWhen I Work
Starting price$19/month$2.5/user/month
PlatformsWeb, IosWeb, Ios, Android
Founded20192010

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Restaurants).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in meez

  • Recipe management
  • Food costing
  • Scaling
  • Nutrition facts
  • Training videos
  • Print formatting
  • MarketMan
  • BlueCart

Only in When I Work

  • Shift scheduling
  • Time clock
  • Team messaging
  • Availability management
  • Shift swapping
  • Mobile apps
  • QuickBooks
  • ADP

Both cover

  • Web support
  • Ios support

What people use each for

The jobs each tool is most often brought in to do.

meez

  • Digitising and standardising kitchen recipes across a restaurant groupnot When I Work
  • Recipe costing and food cost tracking against live ingredient pricesnot When I Work
  • Producing nutrition labels and allergen tagging for menu itemsnot When I Work
  • Training kitchen staff from a shared recipe library on tabletsnot When I Work

When I Work

  • Scheduling hourly shift workers across locationsnot meez
  • Time clock and timesheet capture for payrollnot meez
  • Handling shift swaps, availability and time off requestsnot meez

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

meez

  • Active devices are capped at 2 on Starter and 5 on Pro and Premium; unlimited devices require Enterprise
  • Monthly billing costs more than annual on every tier, for example $119 against $89 on Pro and $199 against $179 on Premium
  • Menu engineering, nutrition labels, allergen tagging and POS integration are Enterprise only
  • Extra recipe viewer locations cost $60 per month each
  • Cost feeds start at $179 to $199 per month per location on top of the plan fee
  • Priority phone support, Slack or Teams access and a dedicated success manager are Enterprise only
  • Enterprise pricing is custom with no published rate

When I Work

  • API key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • Scheduling rules, role permissions and custom reporting require the Pro plan at $5 per user per month
  • There is no free plan; the trial lasts 14 days
  • Enterprise arrangements are priced by quote with no published rate

Pricing, plan by plan

meez

$19/month
  • Starter$19/month
    • Annual billing
    • Unlimited recipes
    • Basic costing
  • Starter (monthly)$24/month
    • Monthly billing
    • Unlimited recipes
    • Basic costing
  • Pro$89/month
    • Annual billing
    • Inventory management
    • 5 active devices
  • Pro (monthly)$119/month
    • Monthly billing
    • Inventory management
    • 5 active devices

When I Work

$2.5/user/month
  • Standard$2.5/user/month
    • Scheduling
    • Messaging
  • Advanced$6/user/month
    • Time clock
    • Labor forecasting

Which should you pick?

Choose meez if

  • You need recipe management.
  • You work on Web, Ios.
  • You also want food costing.
meez review

Choose When I Work if

  • You need shift scheduling.
  • You work on Web, Ios, Android.
  • You also want time clock.
When I Work review

Questions people ask

Is meez or When I Work better?
Neither clearly leads. meez starts at $19/month and When I Work at $2.5/user/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, meez or When I Work?
meez starts at $19/month and When I Work at $2.5/user/month.
Does meez or When I Work run on more platforms?
meez runs on Web, Ios. When I Work runs on Web, Ios, Android.
What is meez best used for?
meez is most often used for digitising and standardising kitchen recipes across a restaurant group, recipe costing and food cost tracking against live ingredient prices, producing nutrition labels and allergen tagging for menu items, training kitchen staff from a shared recipe library on tablets. Of those, digitising and standardising kitchen recipes across a restaurant group and recipe costing and food cost tracking against live ingredient prices are not what When I Work is typically brought in for.
What can meez do that When I Work cannot?
meez covers Recipe management, Food costing, Scaling, Nutrition facts. When I Work covers Shift scheduling, Time clock, Team messaging, Availability management. Both handle Web support, Ios support.

Answered from the vendors’ own pages

meez: How much does meez cost for small kitchen teams?

meez Pro tier costs $89/month with annual billing or $119/month with monthly billing. This tier includes inventory management, recipe scaling, and access to 5 active devices for kitchen use.

Source
When I Work: What is the pricing structure?

Plans start at $2.50 per user per month, billed in user tiers of five, with pricing that scales flexibly with team size.

Source
meez: Does meez offer add-on charges beyond the base subscription price?

Yes, meez charges $60 per month for each additional recipe viewer location and $199 per month for additional cost feeds on Premium tier. Professional services are available starting at $50 per hour with a 5-hour minimum.

Source
When I Work: Are there long-term contracts required?

No long-term contracts, no hidden surprises, and no enterprise-only paywalls. The platform scales as your business grows without binding agreements.

Source
meez: Can I try meez before committing to a paid plan?

meez offers a free trial with no setup fees. The trial allows potential customers to test the platform before selecting a subscription plan.

Source
When I Work: Is there a free trial available?

Try When I Work free for 14 days with full access to all core features. No credit card is required for the trial period.

Source
When I Work: Can I adjust or cancel my plan anytime?

You can upgrade, downgrade, or cancel at any time and adjust your plan at any time or use hibernation options during seasonal downtime.

Source
Share

Related pages

More on meez

More on When I Work

Keep looking

Other head to heads