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HR · head to head

Freshteam vs Paylocity

Freshteam logo

Freshteam

HR

Smart HR software for growing businesses

From
Free
Rated
-
Full reviewWebsite
Paylocity logo

Paylocity

Payroll

HR and payroll solutions to drive employee engagement

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Freshteam has a free tier, so it costs nothing to try first.
  • Each has a real cost: Freshteam no pricing information published on the website; Paylocity the Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.
  • They diverge on capability: Freshteam covers Applicant Tracking, Paylocity covers Payroll.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Freshteam and Paylocity actually diverge.

Attributes where Freshteam and Paylocity differ
AttributeFreshteamPaylocity
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
CategoryHRPayroll
Founded20101997

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Freshteam

  • Applicant Tracking
  • Onboarding
  • Time Off
  • Employee Directory
  • Time Tracking
  • Documents
  • Org Chart
  • Freshdesk

Only in Paylocity

  • Payroll
  • HR Management
  • Benefits Administration
  • Time and Labor
  • Talent Management
  • Employee Engagement
  • Microsoft Teams
  • QuickBooks

Both cover

  • Slack
  • Google Workspace
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Freshteam

  • Onboarding new hires through automated employee lifecycle workflowsnot Paylocity
  • Processing expense and procurement approvals without manual email routingnot Paylocity
  • Managing maintenance requests with centralized tracking and approval trailsnot Paylocity
  • Automating contract reviews and document request handlingnot Paylocity
  • Routing HR, Finance, Facilities, Legal requests through structured catalogsnot Paylocity

Paylocity

No use cases recorded yet. See the Paylocity review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Freshteam

  • No pricing information published on the website
  • Requires contacting sales or requesting a demo for pricing details

Paylocity

  • The Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.

Pricing, plan by plan

Freshteam

Free
  • FreeFree
    • 50 Employees
    • Basic ATS
    • Time Off
  • Growth$1.2/month
    • All Free features
    • Onboarding
    • Time Tracking
  • Pro$2.4/month
    • All Growth features
    • Custom Reports
    • Advanced Workflows

Paylocity

On request
  • Core Payroll$undefined/month
    • Payroll Processing
    • Tax Services
    • Direct Deposit
  • Complete HCM$undefined/month
    • All Core features
    • HR
    • Benefits

Which should you pick?

Choose Freshteam if

  • You need applicant tracking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want onboarding.
Freshteam review

Choose Paylocity if

  • You need payroll.
  • You work on Web, Ios, Android.
  • You also want hr management.
Paylocity review

Questions people ask

Is Freshteam or Paylocity better?
Neither clearly leads. Freshteam starts at Free and Paylocity at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Freshteam or Paylocity?
Freshteam has a free tier; the other does not. Paid plans start at Free for Freshteam and On request for Paylocity.
Does Freshteam or Paylocity run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
Can I use Freshteam for free?
Yes. Freshteam has a free tier, so you can try it without paying. Paylocity starts at On request.
What is Freshteam best used for?
Freshteam is most often used for onboarding new hires through automated employee lifecycle workflows, processing expense and procurement approvals without manual email routing, managing maintenance requests with centralized tracking and approval trails, automating contract reviews and document request handling. Of those, onboarding new hires through automated employee lifecycle workflows and processing expense and procurement approvals without manual email routing are not what Paylocity is typically brought in for.
What can Freshteam do that Paylocity cannot?
Freshteam covers Applicant Tracking, Onboarding, Time Off, Employee Directory. Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. Both handle Slack, Google Workspace, Web support, Ios support.

Answered from the vendors’ own pages

Freshteam: How much does Freshteam cost?

Freshteam (formerly Freshservice HRMS) does not publish specific pricing information. The vendor focuses on describing product features and benefits across HR, Finance, Facilities, and Legal departments on their public website.

Source
Freshteam: Does Freshteam offer a free version?

Freshteam includes a 'Start for free' call-to-action on their website, suggesting a freemium model or free trial option. However, specific details about free tier capabilities or duration are not published.

Source
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