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Inventory · head to head

Fiix vs IFS Ultimo EAM

Fiix logo

Fiix

Inventory

AI-powered maintenance management

From
Free
Rated
-
Full reviewWebsite
IFS Ultimo EAM logo

IFS Ultimo EAM

Field Service

Dutch enterprise asset management with role-based user tiers, now sold inside the IFS portfolio

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Fiix has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fiix integrations, SSO, audit trail and database export are all Enterprise only, which carries no published price; IFS Ultimo EAM iFS sells two overlapping EAM products, Ultimo and IFS Cloud EAM, and a buyer signing a multi-year term is depending on the vendor funding both roadmaps at current levels.
  • They diverge on capability: Fiix covers Work order management, IFS Ultimo EAM covers Three user licence types.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Fiix and IFS Ultimo EAM actually diverge.

Attributes where Fiix and IFS Ultimo EAM differ
AttributeFiixIFS Ultimo EAM
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWeb, Mobile app, Cloud-basedWeb, iOS, Android
CategoryInventoryField Service
Founded2008Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fiix

  • Work order management
  • Parts inventory
  • Predictive maintenance
  • AI insights
  • SAP
  • Oracle
  • Microsoft Dynamics
  • Salesforce

Only in IFS Ultimo EAM

  • Three user licence types
  • Industry solutions
  • Safety and compliance
  • Mobile maintenance
  • Spare parts management
  • Contractor management
  • Fleet management module
  • Condition-based triggers

What people use each for

The jobs each tool is most often brought in to do.

Fiix

  • Maintenance management and work order tracking for equipmentnot IFS Ultimo EAM
  • Scheduling preventive maintenance and managing spare parts inventorynot IFS Ultimo EAM

IFS Ultimo EAM

  • A hospital where hundreds of ward staff must report faults but only the estates planners need full maintenance functionalitynot Fiix
  • A manufacturer needing permits to work and lockout-tagout tied to the same work order as the maintenance tasknot Fiix
  • A public transport operator managing vehicle maintenance and depot facilities in one system rather than twonot Fiix
  • A mid-sized European site that wants an EAM configured for its industry in weeks rather than a blank platform implementationnot Fiix

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fiix

  • Integrations, SSO, audit trail and database export are all Enterprise only, which carries no published price
  • The $75 Professional plan still excludes e signatures, failure codes and any integration
  • The $45 Basic plan excludes multi site management, purchasing and advanced analytics
  • The free plan is limited in users and withholds almost every feature beyond basic work orders
  • Assets are unlimited on every tier, so the ladder is entirely about features rather than scale

IFS Ultimo EAM

  • IFS sells two overlapping EAM products, Ultimo and IFS Cloud EAM, and a buyer signing a multi-year term is depending on the vendor funding both roadmaps at current levels.
  • IFS does not publish list pricing for Ultimo, so the widely quoted entry figures come from third-party review sites rather than the vendor and should not be used to build a budget.
  • Strength is concentrated in Europe, and organisations needing local-language support, partners and implementation resource in North America or Asia will find the channel much thinner.
  • The industry solution templates that accelerate go-live also encode assumptions, and organisations whose processes differ from the template spend the saved time on reconfiguration instead.
  • Reporting and analytics beyond the standard set generally push customers to Power BI, so plan for a separate business intelligence licence and the modelling work behind it.

Pricing, plan by plan

Fiix

Free
  • FreeFree
    • Basic CMMS
    • 3 users
    • Community support
  • Basic$45/month
    • Full CMMS
    • Reporting
    • Email support
  • Professional$75/month
    • AI features
    • Integrations
    • Priority support

IFS Ultimo EAM

On request
  • IFS Ultimo EAM$undefined/month
    • Priced per user with Self-Service, Light and Full tiers at different rates
    • Price per user does not change with the number of industry solutions enabled
    • Cloud subscription is the standard route; on-premise is legacy

Which should you pick?

Choose Fiix if

  • You need work order management.
  • You want to start without paying.
  • You work on Web, Mobile app, Cloud-based.
  • You also want parts inventory.
Fiix review

Choose IFS Ultimo EAM if

  • You need three user licence types.
  • You work on Web, iOS, Android.
  • You also want industry solutions.
IFS Ultimo EAM review

Questions people ask

Is Fiix or IFS Ultimo EAM better?
Neither clearly leads. Fiix starts at Free and IFS Ultimo EAM at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fiix or IFS Ultimo EAM?
Fiix has a free tier; the other does not. Paid plans start at Free for Fiix and On request for IFS Ultimo EAM.
Does Fiix or IFS Ultimo EAM run on more platforms?
Fiix runs on Web, Mobile app, Cloud-based. IFS Ultimo EAM runs on Web, iOS, Android.
Can I use Fiix for free?
Yes. Fiix has a free tier, so you can try it without paying. IFS Ultimo EAM starts at On request.
What is Fiix best used for?
Fiix is most often used for maintenance management and work order tracking for equipment, scheduling preventive maintenance and managing spare parts inventory. Of those, maintenance management and work order tracking for equipment and scheduling preventive maintenance and managing spare parts inventory are not what IFS Ultimo EAM is typically brought in for.
What can Fiix do that IFS Ultimo EAM cannot?
Fiix covers Work order management, Parts inventory, Predictive maintenance, AI insights. IFS Ultimo EAM covers Three user licence types, Industry solutions, Safety and compliance, Mobile maintenance.

Answered from the vendors’ own pages

Fiix: What is included in Fiix's free plan?

The free plan includes 25 active preventive maintenance tasks, unlimited work orders, basic asset management, and mobile app access.

Source
IFS Ultimo EAM: Is Ultimo still sold separately from IFS Cloud EAM?

Yes. IFS positions Ultimo at the mid-market and IFS Cloud EAM at large enterprises, and sells both.

Fiix: What is the price difference between Basic and Professional plans per user?

Basic costs $45 per user per month, while Professional costs $75 per user per month. Professional is marked as the most popular tier.

Source
IFS Ultimo EAM: How does the user licensing work?

Three tiers: Self-Service for request and view, Light for occasional use, Full for planners and managers. Rates differ per tier.

Fiix: What unique features does the Professional plan add compared to Basic?

Professional includes multi-site management, AI insights, and advanced analytics in addition to the unlimited preventive maintenance and reports included in Basic.

Source
IFS Ultimo EAM: Does enabling more industry solutions cost more per user?

No. The per-user price stays the same regardless of how many industry solutions you select.

Fiix: Are there flexible payment options for Fiix subscriptions?

Yes, Fiix offers both month-to-month subscriptions and annual subscription plans with the ability to upgrade anytime. No additional setup or hardware fees apply.

Source
IFS Ultimo EAM: Is on-premise still available?

Cloud subscription is the route IFS sells. On-premise exists in the installed base but is not the direction of travel.

Fiix: What add-on licenses are available, and how are they priced?

Fiix offers Lite License (Operator Access) for limited frontline team access and Fiix MAX AI assistant (requires Professional or Enterprise plan). Pricing for both requires contacting sales.

Source
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