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Inventory · head to head

EZOfficeInventory vs IFS Ultimo EAM

EZOfficeInventory logo

EZOfficeInventory

Inventory

Asset and inventory tracking for enterprises

From
Free
Rated
-
Full reviewWebsite
IFS Ultimo EAM logo

IFS Ultimo EAM

Field Service

Dutch enterprise asset management with role-based user tiers, now sold inside the IFS portfolio

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only EZOfficeInventory has a free tier, so it costs nothing to try first.
  • Each has a real cost: EZOfficeInventory pricing base example of 300 tracked items, scales upward for higher counts; IFS Ultimo EAM iFS sells two overlapping EAM products, Ultimo and IFS Cloud EAM, and a buyer signing a multi-year term is depending on the vendor funding both roadmaps at current levels.
  • They diverge on capability: EZOfficeInventory covers Asset tracking, IFS Ultimo EAM covers Three user licence types.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which EZOfficeInventory and IFS Ultimo EAM actually diverge.

Attributes where EZOfficeInventory and IFS Ultimo EAM differ
AttributeEZOfficeInventoryIFS Ultimo EAM
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWeb, Mobile app, Cloud-basedWeb, iOS, Android
CategoryInventoryField Service
Founded2011Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in EZOfficeInventory

  • Asset tracking
  • Maintenance scheduling
  • Check-in/out
  • Depreciation tracking
  • Zendesk
  • JIRA
  • Salesforce
  • ServiceNow

Only in IFS Ultimo EAM

  • Three user licence types
  • Industry solutions
  • Safety and compliance
  • Mobile maintenance
  • Spare parts management
  • Contractor management
  • Fleet management module
  • Condition-based triggers

What people use each for

The jobs each tool is most often brought in to do.

EZOfficeInventory

  • Asset lifecyclenot IFS Ultimo EAM
  • Equipment maintenancenot IFS Ultimo EAM
  • Tool trackingnot IFS Ultimo EAM
  • Compliance managementnot IFS Ultimo EAM

IFS Ultimo EAM

  • A hospital where hundreds of ward staff must report faults but only the estates planners need full maintenance functionalitynot EZOfficeInventory
  • A manufacturer needing permits to work and lockout-tagout tied to the same work order as the maintenance tasknot EZOfficeInventory
  • A public transport operator managing vehicle maintenance and depot facilities in one system rather than twonot EZOfficeInventory
  • A mid-sized European site that wants an EAM configured for its industry in weeks rather than a blank platform implementationnot EZOfficeInventory

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

EZOfficeInventory

  • Pricing base example of 300 tracked items, scales upward for higher counts
  • CMMS features priced separately by admin user
  • Enterprise requires custom quote

IFS Ultimo EAM

  • IFS sells two overlapping EAM products, Ultimo and IFS Cloud EAM, and a buyer signing a multi-year term is depending on the vendor funding both roadmaps at current levels.
  • IFS does not publish list pricing for Ultimo, so the widely quoted entry figures come from third-party review sites rather than the vendor and should not be used to build a budget.
  • Strength is concentrated in Europe, and organisations needing local-language support, partners and implementation resource in North America or Asia will find the channel much thinner.
  • The industry solution templates that accelerate go-live also encode assumptions, and organisations whose processes differ from the template spend the saved time on reconfiguration instead.
  • Reporting and analytics beyond the standard set generally push customers to Power BI, so plan for a separate business intelligence licence and the modelling work behind it.

Pricing, plan by plan

EZOfficeInventory

Free
  • Essential$63.55/month
    • Up to 5,000 stock units
    • Unlimited users (fair usage)
    • Asset tracking
  • Advanced$85.51/month
    • Up to 15,000 stock units
    • Unlimited users
    • All Essential features plus unlimited locations
  • Premium$100.88/month
    • Up to 30,000 stock units
    • Unlimited users
    • All Advanced features plus Request Portal
  • Enterprise$null/custom
    • Unlimited stock units
    • Unlimited users
    • All Premium features plus offline mode

IFS Ultimo EAM

On request
  • IFS Ultimo EAM$undefined/month
    • Priced per user with Self-Service, Light and Full tiers at different rates
    • Price per user does not change with the number of industry solutions enabled
    • Cloud subscription is the standard route; on-premise is legacy

Which should you pick?

Choose EZOfficeInventory if

  • You need asset tracking.
  • You want to start without paying.
  • You work on Web, Mobile app, Cloud-based.
  • You also want maintenance scheduling.
EZOfficeInventory review

Choose IFS Ultimo EAM if

  • You need three user licence types.
  • You work on Web, iOS, Android.
  • You also want industry solutions.
IFS Ultimo EAM review

Questions people ask

Is EZOfficeInventory or IFS Ultimo EAM better?
Neither clearly leads. EZOfficeInventory starts at Free and IFS Ultimo EAM at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, EZOfficeInventory or IFS Ultimo EAM?
EZOfficeInventory has a free tier; the other does not. Paid plans start at Free for EZOfficeInventory and On request for IFS Ultimo EAM.
Does EZOfficeInventory or IFS Ultimo EAM run on more platforms?
EZOfficeInventory runs on Web, Mobile app, Cloud-based. IFS Ultimo EAM runs on Web, iOS, Android.
Can I use EZOfficeInventory for free?
Yes. EZOfficeInventory has a free tier, so you can try it without paying. IFS Ultimo EAM starts at On request.
What is EZOfficeInventory best used for?
EZOfficeInventory is most often used for asset lifecycle, equipment maintenance, tool tracking, compliance management. Of those, asset lifecycle and equipment maintenance are not what IFS Ultimo EAM is typically brought in for.
What can EZOfficeInventory do that IFS Ultimo EAM cannot?
EZOfficeInventory covers Asset tracking, Maintenance scheduling, Check-in/out, Depreciation tracking. IFS Ultimo EAM covers Three user licence types, Industry solutions, Safety and compliance, Mobile maintenance.

Answered from the vendors’ own pages

EZOfficeInventory: What are the EZO Inventory plans and pricing?

EZO offers Essential ($63.55/month for 5,000 units), Advanced ($85.51/month for 15,000 units), Premium ($100.88/month for 30,000 units), and Enterprise (custom pricing for unlimited units). Pricing is based on tracked item count with example of 300 items.

Source
IFS Ultimo EAM: Is Ultimo still sold separately from IFS Cloud EAM?

Yes. IFS positions Ultimo at the mid-market and IFS Cloud EAM at large enterprises, and sells both.

EZOfficeInventory: Does EZO Inventory include a free trial?

All Essential, Advanced, and Premium plans include a free 15-day trial with no credit card required upfront.

Source
IFS Ultimo EAM: How does the user licensing work?

Three tiers: Self-Service for request and view, Light for occasional use, Full for planners and managers. Rates differ per tier.

EZOfficeInventory: Do all EZO plans include unlimited users?

All plans include unlimited users under a fair usage policy, with no per-seat charges for standard roles. CMMS features are priced separately by admin user for Advanced and higher tiers.

Source
IFS Ultimo EAM: Does enabling more industry solutions cost more per user?

No. The per-user price stays the same regardless of how many industry solutions you select.

EZOfficeInventory: What is the difference between EZO Premium and Enterprise tiers?

Premium tier ($100.88/month) supports up to 30,000 stock units and includes AI-powered features, automations, and optional CMMS add-on. Enterprise tier (custom pricing) supports unlimited units, includes offline mode, dispatch, telematics, private cloud, and dedicated account manager.

Source
IFS Ultimo EAM: Is on-premise still available?

Cloud subscription is the route IFS sells. On-premise exists in the installed base but is not the direction of travel.

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