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Capacities vs Microsoft 365

Capacities logo

Capacities

Software

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
M

Microsoft 365

Software

Productivity apps with built-in AI, security and cloud storage in one plan

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB

Where they differ

Only the attributes on which Capacities and Microsoft 365 actually diverge.

Attributes where Capacities and Microsoft 365 differ
AttributeCapacitiesMicrosoft 365
Pricing modelUnknownfreemium
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb
Founded2020Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Microsoft 365

Nothing recorded that Capacities does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Microsoft 365
  • Collaborationnot Microsoft 365
  • Task managementnot Microsoft 365
  • Organizationnot Microsoft 365

Microsoft 365

No use cases recorded yet. See the Microsoft 365 review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Microsoft 365

  • Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
  • Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Microsoft 365

Free

No published plan breakdown. See the Microsoft 365 review.

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Microsoft 365 if

  • You want to start without paying.
Microsoft 365 review

Questions people ask

Is Capacities or Microsoft 365 better?
Neither clearly leads. Capacities starts at Free and Microsoft 365 at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Microsoft 365?
Capacities starts at Free and Microsoft 365 at Free.
Does Capacities or Microsoft 365 run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Microsoft 365 runs on Web.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Microsoft 365 is typically brought in for.
What can Capacities do that Microsoft 365 cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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Related pages

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