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Microsoft 365 vs OmniFocus 3

M

Microsoft 365

Software

Productivity apps with built-in AI, security and cloud storage in one plan

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Microsoft 365 has a free tier, so it costs nothing to try first.
  • Each has a real cost: Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app

Where they differ

Only the attributes on which Microsoft 365 and OmniFocus 3 actually diverge.

Attributes where Microsoft 365 and OmniFocus 3 differ
AttributeMicrosoft 365OmniFocus 3
Starting priceFree$39.99/year
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWebMacOS, IOS, IPadOS, Web
FoundedUnknown1993

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft 365

Nothing recorded that OmniFocus 3 does not also cover.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Microsoft 365

No use cases recorded yet. See the Microsoft 365 review.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Microsoft 365
  • Capturing tasks with contexts, defer dates and review cyclesnot Microsoft 365
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Microsoft 365

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft 365

  • Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
  • Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Microsoft 365

Free

No published plan breakdown. See the Microsoft 365 review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Microsoft 365 if

  • You want to start without paying.
Microsoft 365 review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Microsoft 365 or OmniFocus 3 better?
Neither clearly leads. Microsoft 365 starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft 365 or OmniFocus 3?
Microsoft 365 has a free tier; the other does not. Paid plans start at Free for Microsoft 365 and $39.99/year for OmniFocus 3.
Does Microsoft 365 or OmniFocus 3 run on more platforms?
Microsoft 365 runs on Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Microsoft 365 for free?
Yes. Microsoft 365 has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What can Microsoft 365 do that OmniFocus 3 cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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Related pages

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