Softwr

Productivity · head to head

Microsoft 365 vs Todoist

Microsoft 365 logo

Microsoft 365

Productivity

Subscription bundle of the Office applications with mail, storage, meetings and organisational identity

From
$7/month
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Microsoft 365 business plans are capped at 300 seats, so an organisation that grows past that must move to Enterprise plans, which changes both the price per user and the feature mix at the moment it can least afford a migration project.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Microsoft 365 covers Office applications, Todoist covers Natural language input.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Microsoft 365 and Todoist actually diverge.

Attributes where Microsoft 365 and Todoist differ
AttributeMicrosoft 365Todoist
Starting price$7/monthFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWebWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft 365

  • Office applications
  • Hosted services
  • Teams
  • Microsoft Entra ID
  • OneDrive storage
  • Device management and endpoint protection
  • Purview compliance
  • Copilot

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Microsoft 365

  • Any organisation that wants mail, documents, meetings and identity from one supplier on one bill.not Todoist
  • A company standardising on single sign-on, where Entra ID becomes the account other services authenticate against.not Todoist
  • Regulated work that needs retention, legal hold and eDiscovery across mail and documents, provided the tier that includes them is actually bought.not Todoist
  • A household that needs installed Office applications on several machines rather than browser-only editing.not Todoist

Todoist

  • Personal task managementnot Microsoft 365
  • Team project coordinationnot Microsoft 365
  • Goal trackingnot Microsoft 365
  • Habit buildingnot Microsoft 365
  • Daily planningnot Microsoft 365

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft 365

  • Business plans are capped at 300 seats, so an organisation that grows past that must move to Enterprise plans, which changes both the price per user and the feature mix at the moment it can least afford a migration project.
  • The compliance capabilities most organisations eventually need, including retention, data loss prevention, advanced eDiscovery and insider risk, sit at the top tier or in add-ons, so the real cost surfaces after an audit or a customer questionnaire rather than at purchase.
  • Annual term subscriptions commit you for the year and month-to-month terms cost measurably more per seat, so the flexibility to reduce seats during a quiet period is bought at a permanently higher rate.
  • Entra ID becomes the identity for everything else the organisation uses, which is the hardest kind of lock-in to put a number on, because leaving means re-federating every connected application rather than simply replacing a word processor.
  • The licensing model is complicated enough that most organisations are either over-licensed or quietly non-compliant, and reconciling it usually requires a partner or a specialist, which is a recurring cost that never appears in the advertised per-user figure.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Microsoft 365

$7/month
  • Microsoft 365 Business Basic$7/month
    • Email and calendar with 50 GB mailbox
    • Web and mobile versions of Office apps
    • Microsoft Teams included
  • Microsoft 365 Business Standard$14/month
    • Desktop versions of Word, Excel, PowerPoint, Outlook
    • Email and Teams
    • 1 TB cloud storage per user
  • Microsoft 365 E5$60/month
    • Comprehensive security and compliance
    • All productivity apps
    • Advanced analytics

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Microsoft 365 if

  • You need office applications.
  • You also want hosted services.
Microsoft 365 review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Microsoft 365 or Todoist better?
Neither clearly leads. Microsoft 365 starts at $7/month and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft 365 or Todoist?
Todoist has a free tier; the other does not. Paid plans start at $7/month for Microsoft 365 and Free for Todoist.
Does Microsoft 365 or Todoist run on more platforms?
Microsoft 365 runs on Web. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Microsoft 365 starts at $7/month.
What is Microsoft 365 best used for?
Microsoft 365 is most often used for any organisation that wants mail, documents, meetings and identity from one supplier on one bill., a company standardising on single sign-on, where entra id becomes the account other services authenticate against., regulated work that needs retention, legal hold and ediscovery across mail and documents, provided the tier that includes them is actually bought., a household that needs installed office applications on several machines rather than browser-only editing.. Of those, any organisation that wants mail, documents, meetings and identity from one supplier on one bill. and a company standardising on single sign-on, where entra id becomes the account other services authenticate against. are not what Todoist is typically brought in for.
What can Microsoft 365 do that Todoist cannot?
Microsoft 365 covers Office applications, Hosted services, Teams, Microsoft Entra ID. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Microsoft 365: What is the difference between Microsoft 365 and Office?

Office was a one-off licence for a specific version. Microsoft 365 is a subscription covering the applications and the hosted services together, and when payment stops the applications drop to a reduced state rather than continuing as they were.

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Microsoft 365: Is Teams included?

Not automatically for newer customers. Microsoft unbundled Teams and now sells it alongside the suite, so check what a given quotation actually covers.

Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Microsoft 365: What happens to our files if we stop paying?

The documents remain yours and can be downloaded, but access to hosted mailboxes and sites ends after a retention window, so leaving requires a planned export rather than a cancellation.

Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Microsoft 365: Is Copilot part of the subscription?

No. It is a per-user add-on on top of the base licence, generally with its own term commitment, and it is priced per seat regardless of how much any individual uses it.

Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
Share

Related pages

More on Microsoft 365

More on Todoist

Keep looking

Other head to heads