Softwr

Scheduling · head to head

Cal.com vs Egencia

Cal.com logo

Cal.com

Scheduling

Scheduling infrastructure for everyone

From
Free
Rated
-
Full reviewWebsite
Egencia logo

Egencia

Travel

Corporate online booking and travel management from Amex GBT for mid-market and enterprise programmes

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Cal.com has a free tier, so it costs nothing to try first.
  • Each has a real cost: Cal.com free plan limited to single user only; Egencia pricing is per transaction and offline touches cost several times an online booking, so a programme with many complex multi-leg itineraries pays far more than the headline online fee suggests.
  • They diverge on capability: Cal.com covers Custom booking pages, Egencia covers Policy and approval engine.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Cal.com and Egencia actually diverge.

Attributes where Cal.com and Egencia differ
AttributeCal.comEgencia
Starting priceFreeOn request
Pricing modelfreemiumquote
Free tierYesNo
PlatformsWeb, Mobile app, Browser extensionWeb, iOS, Android
CategorySchedulingTravel
Founded2021Unknown

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Cal.com

  • Custom booking pages
  • Team scheduling
  • Collective scheduling
  • Routing forms
  • Webhooks
  • Google Calendar
  • Outlook
  • Zoom

Only in Egencia

  • Policy and approval engine
  • Negotiated rate loading
  • Traveller tracking
  • Agent support
  • Concur Expense integration
  • AI booking assistant

What people use each for

The jobs each tool is most often brought in to do.

Cal.com

  • Schedule meetings and manage availabilitynot Egencia
  • Accept payments via Stripe and PayPalnot Egencia
  • Integrate with Salesforce and HubSpotnot Egencia

Egencia

  • A company of several hundred travellers wanting negotiated hotel rates without paying for a high-touch TMCnot Cal.com
  • A finance team standardising on SAP Concur that wants booking data pre-populating expense reportsnot Cal.com
  • A multi-country employer needing consolidated duty of care reporting on where staff are travellingnot Cal.com
  • An organisation moving off a regional TMC and wanting one supplier across Europe and North Americanot Cal.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Cal.com

  • Free plan limited to single user only
  • Free plan restricted to 1 user account
  • Teams plan requires yearly billing at $12/user/month
  • Organizations plan requires yearly billing at $28/user/month
  • Free plan lacks team collaboration features

Egencia

  • Pricing is per transaction and offline touches cost several times an online booking, so a programme with many complex multi-leg itineraries pays far more than the headline online fee suggests.
  • It is now a service tier inside Amex GBT rather than an independent supplier, so a competitive process that shortlists both Egencia and Amex GBT is not really two bids.
  • Regional content and service quality are uneven, and companies with travellers in smaller markets often find local fares and hotels missing from the tool and end up going offline.
  • Implementation to load negotiated rates and configure policy typically runs months, and rate loading errors surface as travellers seeing the wrong prices rather than as a clean failure.
  • Because the platform underwent a relaunch on new architecture, customers migrating from the older Egencia stack have faced feature parity gaps and retraining during the transition.

Pricing, plan by plan

Cal.com

Free
  • FreeFree
    • Unlimited event types
    • Calendar syncing
    • Workflow automation
  • Teams$16/month
    • Round-robin scheduling
    • Shared availability
    • Team workflows
  • Organizations$37/month
    • Organization-wide admin controls
    • Centralized management
  • Enterprise$null/month
    • Priority support
    • Dedicated database
    • Higher SLAs

Egencia

On request
  • Egencia$undefined/year
    • Per-transaction booking fees, online and offline rates differ
    • Optional annual platform or management fee
    • Implementation and rate loading charges

Which should you pick?

Choose Cal.com if

  • You need custom booking pages.
  • You want to start without paying.
  • You work on Web, Mobile app, Browser extension.
  • You also want team scheduling.
Cal.com review

Choose Egencia if

  • You need policy and approval engine.
  • You work on Web, iOS, Android.
  • You also want negotiated rate loading.
Egencia review

Questions people ask

Is Cal.com or Egencia better?
Neither clearly leads. Cal.com starts at Free and Egencia at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Cal.com or Egencia?
Cal.com has a free tier; the other does not. Paid plans start at Free for Cal.com and On request for Egencia.
Does Cal.com or Egencia run on more platforms?
Cal.com runs on Web, Mobile app, Browser extension. Egencia runs on Web, iOS, Android.
Can I use Cal.com for free?
Yes. Cal.com has a free tier, so you can try it without paying. Egencia starts at On request.
What is Cal.com best used for?
Cal.com is most often used for schedule meetings and manage availability, accept payments via stripe and paypal, integrate with salesforce and hubspot. Of those, schedule meetings and manage availability and accept payments via stripe and paypal are not what Egencia is typically brought in for.
What can Cal.com do that Egencia cannot?
Cal.com covers Custom booking pages, Team scheduling, Collective scheduling, Routing forms. Egencia covers Policy and approval engine, Negotiated rate loading, Traveller tracking, Agent support.

Answered from the vendors’ own pages

Cal.com: Does Cal.com have a free version?

Yes, Cal.com's free plan includes unlimited event types, calendar syncing, workflow automation, Stripe payments, and Cal Video at no cost, positioning it as one of the most fully featured free scheduling tools available.

Source
Egencia: Is Egencia still sold under its own name?

Yes. Amex GBT bought it in 2021 and kept the brand, relaunching it in 2026 with a conversational AI assistant and a Concur Expense integration.

Cal.com: What is the difference between Teams and Organizations pricing?

Teams plan costs $16/user/month and is designed for small businesses with round-robin scheduling and shared availability. Organizations plan costs $37/user/month and adds organization-wide admin controls and centralized management for larger companies.

Source
Egencia: How is it different from Amex GBT itself?

Egencia is the more self-service, lower-touch tier of the same company, aimed at mid-market programmes; Amex GBT proper is the high-touch enterprise service.

Cal.com: Is there a limit on the number of team members?

The free plan and Teams plan do not specify member limits in the documented pricing. Organizations plan is designed to scale for larger deployments.

Source
Egencia: Does it replace an expense system?

No. It books travel and feeds data to expense tools such as SAP Concur; you still need an expense product.

Cal.com: How much does the Enterprise plan cost?

Enterprise plan pricing is custom. Cal.com requires contacting their sales team to obtain a quote based on specific needs and SLA requirements.

Source
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