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Nonprofits · head to head

VolunteerHub vs Wild Apricot

VolunteerHub logo

VolunteerHub

Nonprofits

Volunteer management platform for nonprofits

From
On request
Rated
-
Full reviewWebsite
Wild Apricot logo

Wild Apricot

Nonprofits

Membership management for small associations and clubs

From
$60/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: VolunteerHub both published plans are billed annually and carry a set up fee on top of the monthly figure; Wild Apricot the website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • They diverge on capability: VolunteerHub covers Volunteer database, Wild Apricot covers Member database.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which VolunteerHub and Wild Apricot actually diverge.

Attributes where VolunteerHub and Wild Apricot differ
AttributeVolunteerHubWild Apricot
Starting priceOn request$60/month
Pricing modelsubscriptionPer month by contact count
Founded2011Unknown

Identical on both: free tier (No), platforms (Web, IOS, Android), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in VolunteerHub

  • Volunteer database
  • Scheduling
  • Task management
  • Communication tools
  • Reporting
  • Zapier
  • Google Calendar
  • Slack

Only in Wild Apricot

  • Member database
  • Automated renewals
  • Event registration
  • Website builder
  • Online payments
  • Email and newsletters

What people use each for

The jobs each tool is most often brought in to do.

VolunteerHub

  • Scheduling and self-registration for volunteer shifts and eventsnot Wild Apricot
  • Tracking volunteer hours and generating custom reportsnot Wild Apricot
  • Recruiting volunteers through branded opportunity landing pagesnot Wild Apricot

Wild Apricot

  • Small associations and clubs replacing a spreadsheet and a separate websitenot VolunteerHub
  • Volunteer-run organisations needing unlimited administrators without per-seat costnot VolunteerHub
  • Professional bodies handling dues renewals and a member directorynot VolunteerHub
  • Groups running paid events for members alongside membership subscriptionsnot VolunteerHub

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

VolunteerHub

  • Both published plans are billed annually and carry a set up fee on top of the monthly figure
  • The entry Plus plan starts at $143 per month and Pro at $288 per month, both quoted as starting prices
  • Plans carry a user limit; only volunteers inactive for a full twelve months stop counting against it
  • Single Sign-On is an optional paid add-on on every tier including Enterprise, not an included feature
  • Background check integrations with Sterling Volunteers and PeopleFacts are optional paid add-ons on every tier
  • CRM integrations such as Raiser's Edge are optional add-ons rather than included
  • Volunteer fundraising is optional on Plus and Pro and carries a processing fee when used
  • The Enterprise tier has no published price and requires contacting sales

Wild Apricot

  • The website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • Pricing by contact count means lapsed members and non-member contacts push you into a higher tier unless the database is actively pruned
  • Every module is adequate rather than good, so any organisation with a serious need in one area will outgrow that part first
  • Reporting is basic, and detailed membership analysis generally means exporting to a spreadsheet
  • Migration away is painful once the website, database and event history all live inside it

Pricing, plan by plan

VolunteerHub

On request
  • Starter$75/month
    • Volunteer database
    • Scheduling
  • Professional$150/month
    • Advanced reporting
    • Mobile app
    • Integrations

Wild Apricot

$60/month
  • Group$60/month
    • Up to 100 contacts
    • Member database
    • Website
  • Community$150/month
    • Up to 500 contacts
    • All Group features
    • More storage
  • Association$290/month
    • Up to 2,000 contacts
    • All Community features
    • Priority support
  • Enterprise$undefined/month
    • 5,000 contacts and above
    • Dedicated support
    • Custom arrangements

Which should you pick?

Choose VolunteerHub if

  • You need volunteer database.
  • You work on Web, IOS, Android.
  • You also want scheduling.
VolunteerHub review

Choose Wild Apricot if

  • You need member database.
  • You work on Web, iOS, Android.
  • You also want automated renewals.
Wild Apricot review

Questions people ask

Is VolunteerHub or Wild Apricot better?
Neither clearly leads. VolunteerHub starts at On request and Wild Apricot at $60/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, VolunteerHub or Wild Apricot?
VolunteerHub starts at On request and Wild Apricot at $60/month.
Does VolunteerHub or Wild Apricot run on more platforms?
VolunteerHub runs on Web, IOS, Android. Wild Apricot runs on Web, iOS, Android.
What is VolunteerHub best used for?
VolunteerHub is most often used for scheduling and self-registration for volunteer shifts and events, tracking volunteer hours and generating custom reports, recruiting volunteers through branded opportunity landing pages. Of those, scheduling and self-registration for volunteer shifts and events and tracking volunteer hours and generating custom reports are not what Wild Apricot is typically brought in for.
What can VolunteerHub do that Wild Apricot cannot?
VolunteerHub covers Volunteer database, Scheduling, Task management, Communication tools. Wild Apricot covers Member database, Automated renewals, Event registration, Website builder.

Answered from the vendors’ own pages

VolunteerHub: What is VolunteerHub's least expensive plan?

The Plus plan starts at $143 per month when billed annually, plus a setup fee.

Source
Wild Apricot: How is Wild Apricot priced?

By contact count, not by staff seat, starting at 60 USD a month for up to 100 contacts. Unlimited administrators is the practical benefit for volunteer-run organisations.

VolunteerHub: What additional costs might apply with VolunteerHub's Pro plan?

The Pro plan starting at $288/month includes most core features, but advanced features are marked as optional, suggesting additional costs may apply for add-ons like group management and data import/export.

Source
Wild Apricot: Do lapsed members count toward the limit?

Contacts count, which includes records beyond current paying members. Pruning the database matters, because tier boundaries are the main cause of unexpected cost increases.

VolunteerHub: Are there any limitations on users or reports with VolunteerHub?

No, all three VolunteerHub tiers (Plus, Pro, and Enterprise) include unlimited users and unlimited event configuration.

Source
Wild Apricot: Is the website builder any good?

It is functional and dated. Organisations that care about their public web presence commonly run a separate site and use Wild Apricot for the member-only area.

VolunteerHub: What integrations does VolunteerHub support?

All VolunteerHub plans include integration with Zapier and access to CRM and background check integrations.

Source
Wild Apricot: Can it handle fundraising?

Basic donation collection, yes. Organisations whose main activity is fundraising rather than membership are better served by a donor management platform.

Wild Apricot: When do organisations outgrow it?

Usually at a few thousand members, or earlier if one area — events, fundraising or the website — becomes central to the organisation rather than incidental.

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