Productivity · head to head
Rows vs Todoist
Rows
Productivity
Browser spreadsheet whose formulas call live data from analytics, CRM and payment services
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Rows refresh frequency is the metered resource, so the free plan refreshes manually only and daily automation begins on the paid tier, which means the automatic reporting that justifies the tool is exactly what the free plan withholds.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
- They diverge on capability: Rows covers Integrations in formulas, Todoist covers Natural language input.
- Prices and features above were last checked on 30 August 2026.
Where they differ
Only the attributes on which Rows and Todoist actually diverge.
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Rows
- Integrations in formulas
- Scheduled refresh
- Publishable sheets
- Cell enrichment
- AI tasks
- Guests
- API access
- Version history
Only in Todoist
- Natural language input
- Recurring tasks
- Projects and sub-tasks
- Labels and filters
- Priority levels
- Productivity tracking
- Templates
- Notifications
What people use each for
The jobs each tool is most often brought in to do.
Rows
- A weekly marketing report that pulls analytics, advertising and CRM figures into one refreshing sheet instead of three manual exports.not Todoist
- Agency client dashboards shared as a page, without handing over access to the underlying accounts.not Todoist
- Enriching a list of companies or contacts from inside the sheet rather than through a separate tool and a re-import.not Todoist
- A small team that needs live numbers in a familiar grid and has nobody available to build a proper reporting stack.not Todoist
Todoist
- Personal task managementnot Rows
- Team project coordinationnot Rows
- Goal trackingnot Rows
- Habit buildingnot Rows
- Daily planningnot Rows
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Rows
- Refresh frequency is the metered resource, so the free plan refreshes manually only and daily automation begins on the paid tier, which means the automatic reporting that justifies the tool is exactly what the free plan withholds.
- Exports carry values rather than connections, so a downloaded file from Rows is a dead snapshot and anything you built has to be reconstructed from scratch elsewhere, which makes recurring reports quietly expensive to move.
- Guests are capped by tier at three on free and ten on the entry plan, so sharing a report with a client's team or a group of stakeholders pushes you up a tier for people who only ever look at a page.
- It is not Excel or Google Sheets, so the function library, add-ins, pivot behaviour, scripting and offline files people rely on are not all present, and it works as a reporting surface rather than as an organisation's general spreadsheet.
- The Pro tier adds a fixed monthly platform charge on top of the per-user price, so moving from daily to intra-day refresh, or from ten guests to a real audience, is a step change in cost rather than an increment.
Todoist
- No built-in time tracking for tasks; requires third-party integration like Toggl
- Free plan limited to 5 personal projects only
- No Gantt charts, resource allocation, or advanced project management features for large enterprises
- Phone support not available; email and help center only
- Calendar view and advanced filtering only available on paid plans
Pricing, plan by plan
Rows
Free- FreeFree
- 5 AI Tasks per month
- Manual data imports
- 10 integration accounts
- Plus$8/month
- 200 AI Tasks per month
- Daily data table automation
- 10 integration accounts
- Pro$79/month
- 1,000 AI Tasks per month
- Per-minute data automation
- 100 integration accounts
- Enterprise$null/mo
- Unlimited AI Tasks
- Custom integrations and API endpoints
- Unlimited guest members
Todoist
Free- BeginnerFree
- 5 personal projects
- Smart Quick Add
- Task reminders
- Pro$5/month
- 300 personal projects
- Calendar layout
- Custom task reminders
- Business$8/month
- Everything in Pro
- Shared team workspace
- Up to 500 team projects
Which should you pick?
Choose Rows if
- You need integrations in formulas.
- You want to start without paying.
- You also want scheduled refresh.
Choose Todoist if
- You need natural language input.
- You want to start without paying.
- You work on Web, iOS, Android, macOS, Windows.
- You also want recurring tasks.
Questions people ask
- Is Rows or Todoist better?
- Neither clearly leads. Rows starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Rows or Todoist?
- Rows starts at Free and Todoist at Free.
- Does Rows or Todoist run on more platforms?
- Rows runs on Web. Todoist runs on Web, iOS, Android, macOS, Windows.
- Can I use Rows for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Rows best used for?
- Rows is most often used for a weekly marketing report that pulls analytics, advertising and crm figures into one refreshing sheet instead of three manual exports., agency client dashboards shared as a page, without handing over access to the underlying accounts., enriching a list of companies or contacts from inside the sheet rather than through a separate tool and a re-import., a small team that needs live numbers in a familiar grid and has nobody available to build a proper reporting stack.. Of those, a weekly marketing report that pulls analytics, advertising and crm figures into one refreshing sheet instead of three manual exports. and agency client dashboards shared as a page, without handing over access to the underlying accounts. are not what Todoist is typically brought in for.
- What can Rows do that Todoist cannot?
- Rows covers Integrations in formulas, Scheduled refresh, Publishable sheets, Cell enrichment. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.
Answered from the vendors’ own pages
Rows: Can it replace Excel or Google Sheets?
Not for general spreadsheet work. It is for reports and sheets that pull live data, and most teams end up running it alongside a conventional spreadsheet rather than instead of one.
Todoist: Does Todoist work offline?
Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.
SourceRows: What can I actually do on the free plan?
Real building: unlimited members, ten integration accounts, five AI tasks a month, 1 MB imports, three guests and seven days of version history. What you cannot do is schedule a refresh.
Todoist: Does Todoist have a free plan and what does it include?
Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.
SourceRows: Does the data stay live after I export?
No. Exports contain values only, so the connections and the scheduling do not travel and the file stops updating the moment it leaves.
Todoist: Can I use Todoist on mobile devices?
Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.
SourceRows: Is pricing per user?
Yes on the paid tiers, with a fixed platform fee added at Pro. Guests are counted and capped separately from members.
Todoist: What integrations does Todoist support?
Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.
SourceTodoist: How much does Todoist cost?
Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.
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