Softwr

Productivity · head to head

Mimestream vs Todoist

Mimestream logo

Mimestream

Productivity

Native Mac email client built specifically for Gmail and Google Workspace accounts, and nothing else

From
$4.99/month
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Mimestream it only works with Gmail and Google Workspace, so it is entirely useless for anyone with an iCloud, Outlook, Yahoo or other IMAP account.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Mimestream covers Native Gmail labels, Todoist covers Natural language input.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Mimestream and Todoist actually diverge.

Attributes where Mimestream and Todoist differ
AttributeMimestreamTodoist
Starting price$4.99/monthFree
Pricing modelPer user per monthUnknown
Free tierNoYes
PlatformsMacWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Mimestream

  • Native Gmail labels
  • Gmail filters
  • Fast local search
  • Conversation threading
  • Multiple account support
  • Native macOS integration

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Mimestream

  • A Mac user whose email is entirely Gmail or Google Workspace and wants a faster native alternative to the Gmail web appnot Todoist
  • Someone who finds Apple Mail handling of Gmail labels and search unreliable or confusingnot Todoist
  • A Google Workspace user managing multiple accounts who wants them combined in one native menu bar appnot Todoist
  • A user who wants Gmail-specific filters and search operators without opening a browser tabnot Todoist

Todoist

  • Personal task managementnot Mimestream
  • Team project coordinationnot Mimestream
  • Goal trackingnot Mimestream
  • Habit buildingnot Mimestream
  • Daily planningnot Mimestream

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Mimestream

  • It only works with Gmail and Google Workspace, so it is entirely useless for anyone with an iCloud, Outlook, Yahoo or other IMAP account.
  • It is a subscription with no permanent free tier or lifetime purchase option, so the cost is ongoing for as long as it is used.
  • It is Mac only, so it does nothing for a Windows machine or for mobile email, which still relies on the standard Gmail app or another client.
  • Because it depends entirely on Gmail API access, any change Google makes to that API could affect Mimestream functionality outside the developer control.
  • A user who wants one email client for multiple different providers has to run Mimestream alongside a second app for non-Gmail accounts, rather than consolidating everything in one place.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Mimestream

$4.99/month
  • Mimestream$4.99/month
    • 49.99 USD per year if billed annually
    • Free trial before purchase
    • Covers multiple Gmail or Google Workspace accounts

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Mimestream if

  • You need native gmail labels.
  • You work on Mac.
  • You also want gmail filters.
Mimestream review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Mimestream or Todoist better?
Neither clearly leads. Mimestream starts at $4.99/month and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Mimestream or Todoist?
Todoist has a free tier; the other does not. Paid plans start at $4.99/month for Mimestream and Free for Todoist.
Does Mimestream or Todoist run on more platforms?
Mimestream runs on Mac. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Mimestream starts at $4.99/month.
What is Mimestream best used for?
Mimestream is most often used for a mac user whose email is entirely gmail or google workspace and wants a faster native alternative to the gmail web app, someone who finds apple mail handling of gmail labels and search unreliable or confusing, a google workspace user managing multiple accounts who wants them combined in one native menu bar app, a user who wants gmail-specific filters and search operators without opening a browser tab. Of those, a mac user whose email is entirely gmail or google workspace and wants a faster native alternative to the gmail web app and someone who finds apple mail handling of gmail labels and search unreliable or confusing are not what Todoist is typically brought in for.
What can Mimestream do that Todoist cannot?
Mimestream covers Native Gmail labels, Gmail filters, Fast local search, Conversation threading. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Mimestream: Does Mimestream work with Outlook or iCloud Mail?

No. It connects only to Gmail and Google Workspace accounts and cannot be used with any other provider.

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Mimestream: Is Mimestream free?

No. It is a subscription at 4.99 US dollars a month or 49.99 dollars a year, with a free trial but no permanent free tier.

Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Mimestream: Is it available on iPhone or iPad?

No. Mimestream is a Mac-only native app with no iOS version.

Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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