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Productivity · head to head

Rows vs RowShare

Rows logo

Rows

Productivity

Browser spreadsheet whose formulas call live data from analytics, CRM and payment services

From
Free
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Rows has a free tier, so it costs nothing to try first.
  • Each has a real cost: Rows refresh frequency is the metered resource, so the free plan refreshes manually only and daily automation begins on the paid tier, which means the automatic reporting that justifies the tool is exactly what the free plan withholds.; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • They diverge on capability: Rows covers Integrations in formulas, RowShare covers Row-level permissions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Rows and RowShare actually diverge.

Attributes where Rows and RowShare differ
AttributeRowsRowShare
Starting priceFreeOn request
Pricing modelfreemiumsubscription
Free tierYesNo

Identical on both: platforms (Web), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Rows

  • Integrations in formulas
  • Scheduled refresh
  • Publishable sheets
  • Cell enrichment
  • AI tasks
  • Guests
  • API access
  • Version history

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

Rows

  • A weekly marketing report that pulls analytics, advertising and CRM figures into one refreshing sheet instead of three manual exports.not RowShare
  • Agency client dashboards shared as a page, without handing over access to the underlying accounts.not RowShare
  • Enriching a list of companies or contacts from inside the sheet rather than through a separate tool and a re-import.not RowShare
  • A small team that needs live numbers in a familiar grid and has nobody available to build a proper reporting stack.not RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not Rows
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not Rows
  • A shared list where some columns belong to the contributor and others are only for the administrator.not Rows
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not Rows

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Rows

  • Refresh frequency is the metered resource, so the free plan refreshes manually only and daily automation begins on the paid tier, which means the automatic reporting that justifies the tool is exactly what the free plan withholds.
  • Exports carry values rather than connections, so a downloaded file from Rows is a dead snapshot and anything you built has to be reconstructed from scratch elsewhere, which makes recurring reports quietly expensive to move.
  • Guests are capped by tier at three on free and ten on the entry plan, so sharing a report with a client's team or a group of stakeholders pushes you up a tier for people who only ever look at a page.
  • It is not Excel or Google Sheets, so the function library, add-ins, pivot behaviour, scripting and offline files people rely on are not all present, and it works as a reporting surface rather than as an organisation's general spreadsheet.
  • The Pro tier adds a fixed monthly platform charge on top of the per-user price, so moving from daily to intra-day refresh, or from ten guests to a real audience, is a step change in cost rather than an increment.

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

Rows

Free
  • FreeFree
    • 5 AI Tasks per month
    • Manual data imports
    • 10 integration accounts
  • Plus$8/month
    • 200 AI Tasks per month
    • Daily data table automation
    • 10 integration accounts
  • Pro$79/month
    • 1,000 AI Tasks per month
    • Per-minute data automation
    • 100 integration accounts
  • Enterprise$null/mo
    • Unlimited AI Tasks
    • Custom integrations and API endpoints
    • Unlimited guest members

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose Rows if

  • You need integrations in formulas.
  • You want to start without paying.
  • You also want scheduled refresh.
Rows review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is Rows or RowShare better?
Neither clearly leads. Rows starts at Free and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Rows or RowShare?
Rows has a free tier; the other does not. Paid plans start at Free for Rows and On request for RowShare.
Does Rows or RowShare run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Rows for free?
Yes. Rows has a free tier, so you can try it without paying. RowShare starts at On request.
What is Rows best used for?
Rows is most often used for a weekly marketing report that pulls analytics, advertising and crm figures into one refreshing sheet instead of three manual exports., agency client dashboards shared as a page, without handing over access to the underlying accounts., enriching a list of companies or contacts from inside the sheet rather than through a separate tool and a re-import., a small team that needs live numbers in a familiar grid and has nobody available to build a proper reporting stack.. Of those, a weekly marketing report that pulls analytics, advertising and crm figures into one refreshing sheet instead of three manual exports. and agency client dashboards shared as a page, without handing over access to the underlying accounts. are not what RowShare is typically brought in for.
What can Rows do that RowShare cannot?
Rows covers Integrations in formulas, Scheduled refresh, Publishable sheets, Cell enrichment. RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

Rows: Can it replace Excel or Google Sheets?

Not for general spreadsheet work. It is for reports and sheets that pull live data, and most teams end up running it alongside a conventional spreadsheet rather than instead of one.

RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

Rows: What can I actually do on the free plan?

Real building: unlimited members, ten integration accounts, five AI tasks a month, 1 MB imports, three guests and seven days of version history. What you cannot do is schedule a refresh.

RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

Rows: Does the data stay live after I export?

No. Exports contain values only, so the connections and the scheduling do not travel and the file stops updating the moment it leaves.

RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

Rows: Is pricing per user?

Yes on the paid tiers, with a fixed platform fee added at Pro. Guests are counted and capped separately from members.

RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

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Related pages

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