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Productivity · head to head

iLovePDF vs Todoist

iLovePDF logo

iLovePDF

Productivity

Browser toolbox for merging, splitting, compressing and converting PDFs, processed on the vendor's servers

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: iLovePDF processing happens on the vendor's servers, so every file is uploaded to a third party, which rules the tools out for client documents, personal data and anything under a confidentiality obligation no matter how briefly the file is held.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: iLovePDF covers Single-purpose tools, Todoist covers Natural language input.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which iLovePDF and Todoist actually diverge.

Attributes where iLovePDF and Todoist differ
AttributeiLovePDFTodoist
Pricing modelfreemiumUnknown
PlatformsWebWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in iLovePDF

  • Single-purpose tools
  • Format conversion
  • Text recognition conversions
  • File size limits
  • Desktop and mobile applications
  • Digital signatures
  • PDF/A output
  • No account needed

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

iLovePDF

  • Combining scanned pages into a single PDF or splitting a large document occasionally, without buying a desktop PDF editor.not Todoist
  • Compressing a PDF that a mail system or an upload form refuses to accept.not Todoist
  • Converting a scanned document into an editable Word or Excel file, which needs the paid text recognition tools.not Todoist
  • A small office needing simple PDF operations across several machines without a per-seat desktop licence.not Todoist

Todoist

  • Personal task managementnot iLovePDF
  • Team project coordinationnot iLovePDF
  • Goal trackingnot iLovePDF
  • Habit buildingnot iLovePDF
  • Daily planningnot iLovePDF

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

iLovePDF

  • Processing happens on the vendor's servers, so every file is uploaded to a third party, which rules the tools out for client documents, personal data and anything under a confidentiality obligation no matter how briefly the file is held.
  • The free tier is bounded by file size per tool rather than by feature, with Office conversions capped at 15 MB, so the large scanned documents most likely to need converting are precisely the ones most likely to be refused.
  • The conversions that require text recognition, meaning scanned PDF to Word or Excel, are held for the paid plan, and those are the conversions people genuinely struggle with, while the free ones mostly handle files that were digital already.
  • It is a per-account consumer subscription with no organisational administration, so a company that comes to depend on it ends up with staff holding personal subscriptions and no control over what is uploaded or by whom.
  • The API is a separate product with its own pricing, so a workflow prototyped by hand on the website cannot simply be automated under the same subscription and has to be costed again.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

iLovePDF

Free
  • BasicFree
    • Access to essential iLovePDF tools
    • Limited document processing
    • 1 account
  • Premium$7/month
    • Full access to all iLovePDF tools
    • Unlimited document processing
    • 1-25 accounts
  • Premium Annual$48/year
    • Same as Premium plan
    • 42% discount compared to monthly billing
  • Business$null/mo
    • Custom pricing (contact vendor for quote)
    • Scalable solutions for businesses
    • 25+ accounts

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose iLovePDF if

  • You need single-purpose tools.
  • You want to start without paying.
  • You also want format conversion.
iLovePDF review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is iLovePDF or Todoist better?
Neither clearly leads. iLovePDF starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, iLovePDF or Todoist?
iLovePDF starts at Free and Todoist at Free.
Does iLovePDF or Todoist run on more platforms?
iLovePDF runs on Web. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use iLovePDF for free?
Both have a free tier, so you can try either at no cost before committing.
What is iLovePDF best used for?
iLovePDF is most often used for combining scanned pages into a single pdf or splitting a large document occasionally, without buying a desktop pdf editor., compressing a pdf that a mail system or an upload form refuses to accept., converting a scanned document into an editable word or excel file, which needs the paid text recognition tools., a small office needing simple pdf operations across several machines without a per-seat desktop licence.. Of those, combining scanned pages into a single pdf or splitting a large document occasionally, without buying a desktop pdf editor. and compressing a pdf that a mail system or an upload form refuses to accept. are not what Todoist is typically brought in for.
What can iLovePDF do that Todoist cannot?
iLovePDF covers Single-purpose tools, Format conversion, Text recognition conversions, File size limits. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

iLovePDF: Do I need an account?

Not for the basic free tools, though they are subject to per-tool size limits and restrictions on batch processing.

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
iLovePDF: Is it safe for confidential documents?

Files are uploaded to the vendor's servers for processing. For client material, personal data or regulated documents, use a tool that works locally on the machine instead.

Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
iLovePDF: What does Premium add?

Access to every tool including text-recognition conversions and PDF/A, much larger files, unlimited processing, desktop and mobile applications, digital signatures, workflows and no adverts.

Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
iLovePDF: Can I use it inside my own application?

Only through the separate developer API, which is priced independently, so plan the automation cost separately from the consumer subscription.

Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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