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Productivity · head to head

Bluemail vs Todoist

Bluemail logo

Bluemail

Productivity

Free multi-account email client from Blix with unified inbox, smart filters and calendar

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

Productivity

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Bluemail its AI features are minimal next to Spark or Canary, so users specifically wanting AI drafting or summaries will find it thin.; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Bluemail covers Unified inbox, Todoist covers Natural language input.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Bluemail and Todoist actually diverge.

Attributes where Bluemail and Todoist differ
AttributeBluemailTodoist
Pricing modelquoteUnknown
PlatformsWindows, macOS, Linux, iOS, AndroidWeb, iOS, Android, macOS, Windows
FoundedUnknown2007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bluemail

  • Unified inbox
  • Smart filters
  • Colour-coded accounts
  • Integrated calendar
  • Snooze and reminders
  • Business tier

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

What people use each for

The jobs each tool is most often brought in to do.

Bluemail

  • Someone with five or more email accounts across providers who wants one free unified inboxnot Todoist
  • A user who wants automatic mail sorting without configuring rules by handnot Todoist
  • An IT team evaluating a lower-cost alternative to Outlook for a mixed-provider organisationnot Todoist
  • A budget-conscious user who does not need AI drafting or PGP encryption, just consolidationnot Todoist

Todoist

  • Personal task managementnot Bluemail
  • Team project coordinationnot Bluemail
  • Goal trackingnot Bluemail
  • Habit buildingnot Bluemail
  • Daily planningnot Bluemail

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bluemail

  • Its AI features are minimal next to Spark or Canary, so users specifically wanting AI drafting or summaries will find it thin.
  • The interface exposes a large number of settings and toggles, which makes initial setup slower than more opinionated clients.
  • Business pricing is not published, so an organisation has to go through a sales conversation to learn total cost.
  • Free-tier support is largely community forum and help articles rather than direct responsive support.
  • Some optional cloud features, such as certain sync and backup functions, have historically required a paid add-on despite the base app being free.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Bluemail

Free
  • Bluemail$undefined/month
    • Free for individual use, unlimited accounts
    • Business tier priced per seat, contact sales
    • Optional cloud sync add-ons

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Bluemail if

  • You need unified inbox.
  • You want to start without paying.
  • You work on Windows, macOS, Linux, iOS, Android.
  • You also want smart filters.
Bluemail review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Bluemail or Todoist better?
Neither clearly leads. Bluemail starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bluemail or Todoist?
Bluemail starts at Free and Todoist at Free.
Does Bluemail or Todoist run on more platforms?
Bluemail runs on Windows, macOS, Linux, iOS, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Bluemail for free?
Both have a free tier, so you can try either at no cost before committing.
What is Bluemail best used for?
Bluemail is most often used for someone with five or more email accounts across providers who wants one free unified inbox, a user who wants automatic mail sorting without configuring rules by hand, an it team evaluating a lower-cost alternative to outlook for a mixed-provider organisation, a budget-conscious user who does not need ai drafting or pgp encryption, just consolidation. Of those, someone with five or more email accounts across providers who wants one free unified inbox and a user who wants automatic mail sorting without configuring rules by hand are not what Todoist is typically brought in for.
What can Bluemail do that Todoist cannot?
Bluemail covers Unified inbox, Smart filters, Colour-coded accounts, Integrated calendar. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters.

Answered from the vendors’ own pages

Bluemail: Is Bluemail really free?

Yes, for individual use with unlimited accounts; the paid tier is Blue Mail for Business, aimed at teams.

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Bluemail: Does it support Gmail and Outlook together?

Yes, it unifies accounts from any of the major providers plus generic IMAP and SMTP in one inbox.

Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Bluemail: Does it have AI features like Spark or Canary?

Only basic smart filtering; it does not offer AI drafting or thread summarisation at the level of those competitors.

Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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