Softwr

Scheduling · head to head

Timely vs Vagaro

Timely logo

Timely

Scheduling

Smart scheduling software with AI-powered features

From
$11/month
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Timely starter is capped at 20 projects and a maximum of 5 users, at $11 per user per month billed monthly or $9 billed yearly; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Timely covers AI-powered scheduling, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Timely and Vagaro actually diverge.

Attributes where Timely and Vagaro differ
AttributeTimelyVagaro
Starting price$11/month$25/month
Founded20152009

Identical on both: pricing model (subscription), free tier (No), platforms (Web, Ios, Android, Api), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Timely

  • AI-powered scheduling
  • Online booking
  • Automated reminders
  • Staff management
  • Resource allocation
  • Analytics and reporting
  • PayPal
  • Zapier

Only in Vagaro

  • Online appointment booking
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Reporting & analytics
  • Quickbooks
  • Xero

Both cover

  • Client management
  • Mobile app
  • Stripe
  • Google Calendar
  • Facebook
  • Instagram
  • SSL encryption
  • Data backup
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Timely

  • Team time tracking for professional servicesnot Vagaro
  • Project billing and utilization reportingnot Vagaro
  • Workforce capacity planningnot Vagaro
  • Multi-team time management across currenciesnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Timely
  • Selling services and retail products with integrated card paymentsnot Timely
  • Marketing to clients by email and text and offering a branded booking appnot Timely

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Timely

  • Starter is capped at 20 projects and a maximum of 5 users, at $11 per user per month billed monthly or $9 billed yearly
  • Premium is capped at a maximum of 50 users, at $20 per user per month billed monthly or $16 billed yearly
  • Unlimited users requires the Unlimited plan at $28 per user per month billed monthly or $22 billed yearly
  • Capacity management and reporting, overtime and undertime tracking, Azure user management and 50+ currencies are all on the Unlimited plan only
  • Team management, budgets and costs, and accounting and project management integrations are excluded from Starter
  • The Enterprise plan is contact sales only with no published price
  • Tasks is sold as a paid add-on rather than being included

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Timely

$11/month
  • Starter$11/month
    • Up to 5 users
    • Up to 20 projects
    • Basic time tracking
  • Premium$20/month
    • Up to 50 users
    • Unlimited projects
    • All Starter features
  • Unlimited$28/month
    • Unlimited users
    • Unlimited projects
    • All Premium features
  • Enterprise$null/month
    • Custom pricing
    • All features

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Timely if

  • You need ai-powered scheduling.
  • You work on Web, Ios, Android, Api.
  • You also want online booking.
Timely review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want point of sale.
Vagaro review

Questions people ask

Is Timely or Vagaro better?
Neither clearly leads. Timely starts at $11/month and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Timely or Vagaro?
Timely starts at $11/month and Vagaro at $25/month.
Does Timely or Vagaro run on more platforms?
Both run on Web, Ios, Android, Api, so platform support will not decide this one for you.
What is Timely best used for?
Timely is most often used for team time tracking for professional services, project billing and utilization reporting, workforce capacity planning, multi-team time management across currencies. Of those, team time tracking for professional services and project billing and utilization reporting are not what Vagaro is typically brought in for.
What can Timely do that Vagaro cannot?
Timely covers AI-powered scheduling, Online booking, Automated reminders, Staff management. Vagaro covers Online appointment booking, Point of sale, Inventory tracking, Marketing automation. Both handle Client management, Mobile app, Stripe, Google Calendar.

Answered from the vendors’ own pages

Timely: Does Timely offer a free trial?

Yes, Timely provides 14 days of full feature access without requiring a credit card.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Timely: What annual discounts does Timely offer?

Annual billing discounts range from 20% to 22% off monthly prices. Starter saves 20%, Premium saves 21%, and Unlimited saves 22% when billed yearly.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Timely: Can I add team members to the Starter plan?

Starter plan supports a maximum of 5 users. For larger teams, Premium supports up to 50 users and Unlimited supports unlimited users.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Timely: What is the cost of Timely's Tasks feature add-on?

The Tasks feature starts at $5 per person per month and is available across all Timely plans.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
Share

Related pages

More on Timely

More on Vagaro

Keep looking

Other head to heads