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Software · head to head

Calendly vs Vagaro

Calendly logo

Calendly

Software

Scheduling automation platform for eliminating back-and-forth

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Software

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Calendly has a free tier, so it costs nothing to try first.
  • Each has a real cost: Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Calendly covers Calendar sync, Vagaro covers Online appointment booking.

Where they differ

Only the attributes on which Calendly and Vagaro actually diverge.

Attributes where Calendly and Vagaro differ
AttributeCalendlyVagaro
Starting priceFree$25/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
Founded20132009

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Calendly

  • Calendar sync
  • Automated scheduling
  • Custom availability
  • Time zone detection
  • Reminder emails
  • Buffer time
  • Meeting polls
  • Embed on website

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

Both cover

  • Google Calendar
  • Stripe

What people use each for

The jobs each tool is most often brought in to do.

Calendly

  • Sales meetingsnot Vagaro
  • Interview schedulingnot Vagaro
  • Customer callsnot Vagaro
  • Office hoursnot Vagaro
  • Webinar registrationnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Calendly
  • Selling services and retail products with integrated card paymentsnot Calendly
  • Marketing to clients by email and text and offering a branded booking appnot Calendly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Calendly

  • The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • Automated reminders and multiple calendars need Standard at $10 per seat per month
  • Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
  • SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
  • Advertised prices are the annual rates

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Calendly

Free
  • FreeFree
    • 1 event type
    • 1 calendar connection
    • Basic confirmation email
  • Standard$10/month
    • Unlimited event types
    • Multiple calendars (up to 6)
    • Integrations with HubSpot, Mailchimp, Stripe, PayPal
  • Teams$16/month
    • All Standard features
    • Salesforce integration
    • Round-robin meetings
  • Enterprise$15000/year
    • All Teams features
    • Salesforce routing lookup
    • Microsoft Dynamics 365

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Calendly if

  • You need calendar sync.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want automated scheduling.
Calendly review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Calendly or Vagaro better?
Neither clearly leads. Calendly starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Calendly or Vagaro?
Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and $25/month for Vagaro.
Does Calendly or Vagaro run on more platforms?
Calendly runs on Web, iOS, Android. Vagaro runs on Web, Ios, Android, Api.
Can I use Calendly for free?
Yes. Calendly has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Calendly best used for?
Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what Vagaro is typically brought in for.
What can Calendly do that Vagaro cannot?
Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Both handle Google Calendar, Stripe.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source
Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source
Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source
Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source
Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source
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