Softwr

Scheduling · head to head

Setmore vs Vagaro

Setmore logo

Setmore

Scheduling

Free appointment scheduling and customer management

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Setmore has a free tier, so it costs nothing to try first.
  • Each has a real cost: Setmore free plan limited to 4 users maximum; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Setmore covers Unlimited appointments, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Setmore and Vagaro actually diverge.

Attributes where Setmore and Vagaro differ
AttributeSetmoreVagaro
Starting priceFree$25/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
Founded20082009

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Setmore

  • Unlimited appointments
  • Online booking
  • Calendar synchronization
  • Customer database
  • Email reminders
  • SMS reminders
  • Custom branding
  • Outlook

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Reporting & analytics
  • Quickbooks

Both cover

  • Mobile app
  • Google Calendar
  • Facebook
  • Stripe
  • SSL encryption
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Setmore

  • Online appointment and booking managementnot Vagaro
  • Service provider scheduling platformnot Vagaro
  • Customer communication via email and SMS remindersnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Setmore
  • Selling services and retail products with integrated card paymentsnot Setmore
  • Marketing to clients by email and text and offering a branded booking appnot Setmore

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Setmore

  • Free plan limited to 4 users maximum
  • Free plan limited to 200 appointments per month
  • Live receptionist add-on limited to US only
  • Custom enterprise pricing not published

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Setmore

Free
  • FreeFree
    • Supports up to 4 users
    • Unlimited appointments
    • Payment acceptance and branded booking page
  • Pro (Annual)$5/month
    • Annual billing at $5/user/month
    • Unlimited users
    • All Free features plus SMS and email reminders
  • Pro (Monthly)$12/month
    • Monthly billing at $12/user/month
    • Unlimited users with same Pro features as annual
  • Enterprise$null/month
    • Custom all-in-one booking system
    • Scales with your business

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Setmore if

  • You need unlimited appointments.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking.
Setmore review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Setmore or Vagaro better?
Neither clearly leads. Setmore starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Setmore or Vagaro?
Setmore has a free tier; the other does not. Paid plans start at Free for Setmore and $25/month for Vagaro.
Does Setmore or Vagaro run on more platforms?
Setmore runs on Web, iOS, Android. Vagaro runs on Web, Ios, Android, Api.
Can I use Setmore for free?
Yes. Setmore has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Setmore best used for?
Setmore is most often used for online appointment and booking management, service provider scheduling platform, customer communication via email and sms reminders. Of those, online appointment and booking management and service provider scheduling platform are not what Vagaro is typically brought in for.
What can Setmore do that Vagaro cannot?
Setmore covers Unlimited appointments, Online booking, Calendar synchronization, Customer database. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Both handle Mobile app, Google Calendar, Facebook, Stripe.

Answered from the vendors’ own pages

Setmore: How much does Setmore cost?

Setmore is free for up to 4 users. Pro plan costs $5/user/month with annual billing or $12/user/month with monthly billing. An Enterprise plan with custom pricing is available for larger organizations.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Setmore: What features are included in the Free plan?

The Free plan supports up to 4 users and includes unlimited appointments, payment acceptance, branded booking page, mobile app, email reminders and confirmations, integrations, and team collaboration tools.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Setmore: What is the difference between Setmore's Free and Pro plans?

Pro adds SMS and email reminders, branded mobile app, removal of Setmore branding, customer blocking, Google Reviews integration, custom notifications, and priority support. Pro supports unlimited users versus 4 on Free.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Setmore: Does Setmore provide customer support?

Yes, all plans include 24/7 human support. The Pro plan includes priority support access.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
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