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Scheduling & Booking · head to head

Setmore vs Vagaro

Setmore logo

Setmore

Scheduling & Booking

Free appointment scheduling and customer management

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling & Booking

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Setmore has a free tier, so it costs nothing to try first.
  • Each has a real cost: Setmore free plan limited to 4 users maximum; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Setmore covers Unlimited appointments, Vagaro covers Online appointment booking.

Where they differ

Only the attributes on which Setmore and Vagaro actually diverge.

Attributes where Setmore and Vagaro differ
AttributeSetmoreVagaro
Starting priceFree$25/month
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
Founded20082009

Identical on both: pricing model (subscription), user rating (Not yet rated), category (Scheduling & Booking).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Setmore

  • Unlimited appointments
  • Online booking
  • Calendar synchronization
  • Customer database
  • Email reminders
  • SMS reminders
  • Custom branding
  • Outlook

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Reporting & analytics
  • Quickbooks

Both cover

  • Mobile app
  • Google Calendar
  • Facebook
  • Stripe
  • SSL encryption
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Setmore

  • Online appointment and booking managementnot Vagaro
  • Service provider scheduling platformnot Vagaro
  • Customer communication via email and SMS remindersnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Setmore
  • Selling services and retail products with integrated card paymentsnot Setmore
  • Marketing to clients by email and text and offering a branded booking appnot Setmore

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Setmore

  • Free plan limited to 4 users maximum
  • Free plan limited to 200 appointments per month
  • Live receptionist add-on limited to US only
  • Custom enterprise pricing not published

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Setmore

Free

No published plan breakdown. See the Setmore review.

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Setmore if

  • You need unlimited appointments.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking.
Setmore review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Setmore or Vagaro better?
Neither clearly leads. Setmore starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Setmore or Vagaro?
Setmore has a free tier; the other does not. Paid plans start at Free for Setmore and $25/month for Vagaro.
Does Setmore or Vagaro run on more platforms?
Setmore runs on Web, iOS, Android. Vagaro runs on Web, Ios, Android, Api.
Can I use Setmore for free?
Yes. Setmore has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Setmore best used for?
Setmore is most often used for online appointment and booking management, service provider scheduling platform, customer communication via email and sms reminders. Of those, online appointment and booking management and service provider scheduling platform are not what Vagaro is typically brought in for.
What can Setmore do that Vagaro cannot?
Setmore covers Unlimited appointments, Online booking, Calendar synchronization, Customer database. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking. Both handle Mobile app, Google Calendar, Facebook, Stripe.
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