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Scheduling · head to head

Bookedin vs Vagaro

Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Only Bookedin has a free tier, so it costs nothing to try first.
  • Each has a real cost: Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Bookedin covers Per calendar pricing, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bookedin and Vagaro actually diverge.

Attributes where Bookedin and Vagaro differ
AttributeBookedinVagaro
Starting priceFree$25/month
Pricing modelPer calendar per monthsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
FoundedUnknown2009

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Class scheduling
  • Free tier
  • Mobile apps
  • Booking forms

Only in Vagaro

  • Online appointment booking
  • Client management
  • Point of sale
  • Inventory tracking
  • Marketing automation
  • Payroll management
  • Mobile app
  • Reporting & analytics

What people use each for

The jobs each tool is most often brought in to do.

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot Vagaro
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot Vagaro
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot Vagaro
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Bookedin
  • Selling services and retail products with integrated card paymentsnot Bookedin
  • Marketing to clients by email and text and offering a branded booking appnot Bookedin

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want client management.
Vagaro review

Questions people ask

Is Bookedin or Vagaro better?
Neither clearly leads. Bookedin starts at Free and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookedin or Vagaro?
Bookedin has a free tier; the other does not. Paid plans start at Free for Bookedin and $25/month for Vagaro.
Does Bookedin or Vagaro run on more platforms?
Bookedin runs on Web, iOS, Android. Vagaro runs on Web, Ios, Android, Api.
Can I use Bookedin for free?
Yes. Bookedin has a free tier, so you can try it without paying. Vagaro starts at $25/month.
What is Bookedin best used for?
Bookedin is most often used for a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system, a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day, a tutor running both one-to-one sessions and small group classes from the same booking page, a pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives. Of those, a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system and a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day are not what Vagaro is typically brought in for.
What can Bookedin do that Vagaro cannot?
Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments. Vagaro covers Online appointment booking, Client management, Point of sale, Inventory tracking.

Answered from the vendors’ own pages

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
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