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Accounting · head to head

Ottimate vs SAP Concur

Ottimate logo

Ottimate

Accounting

Invoice capture and accounts payable automation trained on food and beverage distributor formats

From
On request
Rated
-
Full reviewWebsite
SAP Concur logo

SAP Concur

Accounting

Enterprise travel booking, expense claims and supplier invoice processing sold as separate modules

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Ottimate nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend; SAP Concur implementation is done through SAP or a partner and commonly costs a substantial multiple of the first year subscription, because the value sits entirely in the configured policy, approval hierarchy and ledger mapping rather than in the software as shipped.
  • They diverge on capability: Ottimate covers Line-item invoice capture, SAP Concur covers Expense capture.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Ottimate and SAP Concur actually diverge.

Attributes where Ottimate and SAP Concur differ
AttributeOttimateSAP Concur
Starting priceOn request$29/month
Pricing modelquotesubscription
FoundedUnknown1993

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Ottimate

  • Line-item invoice capture
  • GL coding
  • Supplier payments
  • Price change alerts
  • Purchase order matching
  • Digital invoice retrieval

Only in SAP Concur

  • Expense capture
  • Corporate card feeds
  • Policy engine
  • Travel booking
  • Travel agency integration
  • Duty of care
  • Invoice capture
  • Purchase request

Both cover

  • Approval routing

What people use each for

The jobs each tool is most often brought in to do.

Ottimate

  • A 40 site restaurant group whose bookkeepers key distributor invoices line by line to track food costnot SAP Concur
  • An operator that wants to know within a week when a supplier raises the price of an item outside the contracted schedulenot SAP Concur
  • A hotel group standardising accounts payable approvals across properties that each have their own general manager sign-off rulesnot SAP Concur
  • A finance team migrating from paper invoice files that needs digital retrieval from supplier portals rather than chasing branches for copiesnot SAP Concur

SAP Concur

  • A multinational with thousands of travellers where an audit committee has asked for evidence that travel policy is actually enforcednot Ottimate
  • An organisation replacing spreadsheet expense claims and email approvals that cannot survive an external auditnot Ottimate
  • A finance team trying to eliminate duplicate claims by matching corporate card feeds against submitted receiptsnot Ottimate
  • A shared service centre processing high volumes of supplier invoices that needs capture and approval routing before postingnot Ottimate

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Ottimate

  • Nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend
  • The line-item extraction advantage is trained on food and beverage distributor formats, so accuracy on long-tail suppliers, service invoices and one-off vendors falls back to general OCR and needs human review
  • It is an accounts payable layer, not an inventory or recipe costing system, so operators still need Restaurant365 or an equivalent for true plate costing and the value depends on that integration behaving
  • The company has rebranded once already from Plate IQ, and much of the third party comparison material still uses the old name or wrongly attributes it to AvidXchange, which makes independent due diligence unusually hard
  • Payment execution through the platform introduces a dependency on Ottimate for supplier relationships, and moving away later means re-establishing payment details with every vendor rather than simply exporting data

SAP Concur

  • Implementation is done through SAP or a partner and commonly costs a substantial multiple of the first year subscription, because the value sits entirely in the configured policy, approval hierarchy and ledger mapping rather than in the software as shipped.
  • Pricing is driven by transaction volume, expense reports and invoices processed, rather than by seats, so a business with seasonal travel or a growth year sees the bill move in ways headcount based budgeting does not predict.
  • The configuration that makes it valuable is also what makes it rigid, and organisations frequently find that changing an approval chain or adding a cost centre dimension requires a partner change order rather than an administrator's afternoon.
  • Contracts are typically multi year with limited exit, so an organisation that concludes after twelve months that a lighter expense tool would have been enough is still paying for the heavier one for the remainder of the term.
  • The three modules are licensed separately and the strongest case for the product depends on having travel, expense and card feeds together, so buying expense alone gives you a costly receipt system without the control loop that justifies the price.

Pricing, plan by plan

Ottimate

On request
  • Ottimate$undefined/year
    • Quoted by location count and invoice volume
    • Payment rails may carry separate transaction charges
    • Implementation and accounting system integration scoped separately

SAP Concur

$29/month
  • Professional$8/month
    • Expense reporting
    • Receipt capture
    • Approvals
  • Premium$12/month
    • Travel booking
    • Invoice management
    • Analytics

Which should you pick?

Choose Ottimate if

  • You need line-item invoice capture.
  • You work on Web, iOS, Android.
  • You also want gl coding.
Ottimate review

Choose SAP Concur if

  • You need expense capture.
  • You work on Web, Ios, Android.
  • You also want corporate card feeds.
SAP Concur review

Questions people ask

Is Ottimate or SAP Concur better?
Neither clearly leads. Ottimate starts at On request and SAP Concur at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Ottimate or SAP Concur?
Ottimate starts at On request and SAP Concur at $29/month.
Does Ottimate or SAP Concur run on more platforms?
Ottimate runs on Web, iOS, Android. SAP Concur runs on Web, Ios, Android.
What is Ottimate best used for?
Ottimate is most often used for a 40 site restaurant group whose bookkeepers key distributor invoices line by line to track food cost, an operator that wants to know within a week when a supplier raises the price of an item outside the contracted schedule, a hotel group standardising accounts payable approvals across properties that each have their own general manager sign-off rules, a finance team migrating from paper invoice files that needs digital retrieval from supplier portals rather than chasing branches for copies. Of those, a 40 site restaurant group whose bookkeepers key distributor invoices line by line to track food cost and an operator that wants to know within a week when a supplier raises the price of an item outside the contracted schedule are not what SAP Concur is typically brought in for.
What can Ottimate do that SAP Concur cannot?
Ottimate covers Line-item invoice capture, GL coding, Supplier payments, Price change alerts. SAP Concur covers Expense capture, Corporate card feeds, Policy engine, Travel booking. Both handle Approval routing.

Answered from the vendors’ own pages

Ottimate: Is Ottimate owned by AvidXchange?

No. Ottimate is the rebranded Plate IQ and operates as an independent venture-backed company. AvidXchange is a competitor, not the parent.

SAP Concur: Do we need SAP ERP to use Concur?

No. It integrates with SAP systems particularly well but it is regularly deployed alongside Oracle, NetSuite, Workday and other ledgers. The integration work is a line item in the implementation either way.

Ottimate: What was it called before?

Plate IQ. The company kept the same product and renamed it Ottimate.

SAP Concur: Is it worth it for a company of a hundred people?

Usually not. Below a few hundred travellers the implementation cost and the contract commitment are hard to justify against lighter expense tools. The case turns on policy enforcement and audit, not on receipt scanning.

Ottimate: Does it work outside restaurants?

It will process any invoice, but the line-item extraction accuracy that justifies the price is tuned to food and beverage distributors. Other industries should test carefully before committing.

SAP Concur: How is it priced?

Broadly on the volume of expense reports and invoices processed, with the modules licensed separately. Because pricing is quoted rather than published, get the volume assumptions written into the contract and check what happens when you exceed them.

Ottimate: Does it replace Restaurant365?

No. It handles invoice capture, approval and payment. Recipe costing and restaurant-specific inventory stay in Restaurant365 or an equivalent.

SAP Concur: Can it handle multiple countries and currencies?

Yes, that is one of its stronger areas, including per country tax treatment and VAT reclaim identification. Confirm coverage for your specific countries during the sales process rather than assuming global means every jurisdiction.

SAP Concur: How long does implementation take?

Plan in months, not weeks, for anything beyond a single entity with simple approvals. Multi entity rollouts with travel and invoice modules commonly run across a year in phases.

SAP Concur: What does the audit service actually do?

It has a team review a sample or all of your submitted claims against receipts and policy before approval, which some organisations use in place of internal reviewers. It is priced separately from the expense subscription.

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