Softwr

Accounting · head to head

Medius vs Ottimate

Medius logo

Medius

Accounting

Accounts payable automation and supplier payments for mid-market finance teams, Marlin Equity owned

From
On request
Rated
-
Full reviewWebsite
Ottimate logo

Ottimate

Accounting

Invoice capture and accounts payable automation trained on food and beverage distributor formats

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Medius the sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.; Ottimate nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend
  • They diverge on capability: Medius covers Invoice capture and coding, Ottimate covers Line-item invoice capture.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Medius and Ottimate actually diverge.

Attributes where Medius and Ottimate differ
AttributeMediusOttimate

Identical on both: starting price (On request), pricing model (quote), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Medius

  • Invoice capture and coding
  • Matching and exception handling
  • Fraud and anomaly detection
  • Approval workflow
  • ERP integration

Only in Ottimate

  • Line-item invoice capture
  • GL coding
  • Approval routing
  • Price change alerts
  • Purchase order matching
  • Digital invoice retrieval

Both cover

  • Supplier payments

What people use each for

The jobs each tool is most often brought in to do.

Medius

  • A mid-market finance team where most spend arrives as an invoice with no purchase order to match againstnot Ottimate
  • A group with several legal entities on different ERPs that wants one AP process across all of themnot Ottimate
  • Reducing invoice fraud exposure with automated detection of supplier bank detail changesnot Ottimate
  • Replacing a scanning bureau and a shared AP inbox with automated capture and exception-based reviewnot Ottimate

Ottimate

  • A 40 site restaurant group whose bookkeepers key distributor invoices line by line to track food costnot Medius
  • An operator that wants to know within a week when a supplier raises the price of an item outside the contracted schedulenot Medius
  • A hotel group standardising accounts payable approvals across properties that each have their own general manager sign-off rulesnot Medius
  • A finance team migrating from paper invoice files that needs digital retrieval from supplier portals rather than chasing branches for copiesnot Medius

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Medius

  • The sourcing, contract and procurement modules are considerably less developed than the AP core, so buying Medius as a full source-to-pay suite means accepting weak upstream tooling.
  • Pricing is quote-only and driven by invoice volume, so a business with many low-value invoices pays disproportionately relative to the spend being controlled.
  • Payments are billed on transaction volume separately from the AP subscription, which is easy to omit from a cost comparison against a licence-only AP tool.
  • Private equity ownership since 2017 has produced an acquisition-driven product line, so payments and adjacent capability come from bought-in technology rather than the original platform.
  • ERP integration depth varies sharply by system, and organisations on less common or heavily customised ERPs face integration work that lengthens the implementation.

Ottimate

  • Nothing is published about price, and quotes are structured by location and invoice volume, so a group with a few high-volume sites and one with many low-volume sites can receive very different numbers for the same total spend
  • The line-item extraction advantage is trained on food and beverage distributor formats, so accuracy on long-tail suppliers, service invoices and one-off vendors falls back to general OCR and needs human review
  • It is an accounts payable layer, not an inventory or recipe costing system, so operators still need Restaurant365 or an equivalent for true plate costing and the value depends on that integration behaving
  • The company has rebranded once already from Plate IQ, and much of the third party comparison material still uses the old name or wrongly attributes it to AvidXchange, which makes independent due diligence unusually hard
  • Payment execution through the platform introduces a dependency on Ottimate for supplier relationships, and moving away later means re-establishing payment details with every vendor rather than simply exporting data

Pricing, plan by plan

Medius

On request
  • Medius AP Automation$undefined/year
    • Two packaged AP automation tiers
    • Priced by invoice volume and entity count
    • Sourcing, contracts and procurement modules sold separately

Ottimate

On request
  • Ottimate$undefined/year
    • Quoted by location count and invoice volume
    • Payment rails may carry separate transaction charges
    • Implementation and accounting system integration scoped separately

Which should you pick?

Choose Medius if

  • You need invoice capture and coding.
  • You work on Web, iOS, Android.
  • You also want matching and exception handling.
Medius review

Choose Ottimate if

  • You need line-item invoice capture.
  • You work on Web, iOS, Android.
  • You also want gl coding.
Ottimate review

Questions people ask

Is Medius or Ottimate better?
Neither clearly leads. Medius starts at On request and Ottimate at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Medius or Ottimate?
Medius starts at On request and Ottimate at On request.
Does Medius or Ottimate run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Medius best used for?
Medius is most often used for a mid-market finance team where most spend arrives as an invoice with no purchase order to match against, a group with several legal entities on different erps that wants one ap process across all of them, reducing invoice fraud exposure with automated detection of supplier bank detail changes, replacing a scanning bureau and a shared ap inbox with automated capture and exception-based review. Of those, a mid-market finance team where most spend arrives as an invoice with no purchase order to match against and a group with several legal entities on different erps that wants one ap process across all of them are not what Ottimate is typically brought in for.
What can Medius do that Ottimate cannot?
Medius covers Invoice capture and coding, Matching and exception handling, Fraud and anomaly detection, Approval workflow. Ottimate covers Line-item invoice capture, GL coding, Approval routing, Price change alerts. Both handle Supplier payments.

Answered from the vendors’ own pages

Medius: Is Medius a procurement suite or an AP tool?

Primarily an AP automation platform with procurement modules attached. If sourcing is your main requirement, look elsewhere.

Ottimate: Is Ottimate owned by AvidXchange?

No. Ottimate is the rebranded Plate IQ and operates as an independent venture-backed company. AvidXchange is a competitor, not the parent.

Medius: Who owns Medius?

Marlin Equity Partners, which acquired it in 2017 and has funded several bolt-on acquisitions since.

Ottimate: What was it called before?

Plate IQ. The company kept the same product and renamed it Ottimate.

Medius: How is it priced?

By quote, driven by invoice volume and entity count, with payments billed separately on transaction volume.

Ottimate: Does it work outside restaurants?

It will process any invoice, but the line-item extraction accuracy that justifies the price is tuned to food and beverage distributors. Other industries should test carefully before committing.

Medius: Does it replace our ERP?

No. It sits alongside the ERP and posts approved invoices into it.

Ottimate: Does it replace Restaurant365?

No. It handles invoice capture, approval and payment. Recipe costing and restaurant-specific inventory stay in Restaurant365 or an equivalent.

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