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Cybersecurity · head to head

Okta vs OnBase

Okta logo

Okta

Cybersecurity

The identity platform for builders

From
Free
Free plan
Yes
Visit OktaFull review
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Visit OnBaseFull review

The short version

  • Okta has a free plan, then $6/user/yr; OnBase starts at $400/mo.
  • Only Okta lists single sign-on (SSO); only OnBase lists workflow Automation.
  • Where Okta falls short: requires $1,500 annual minimum contract.
  • Where OnBase falls short: pricing starts at 2,000 USD per month, making it expensive for small agencies.
  • Prices and features on this page were last checked on 13 November 2026.

Where they differ

Only the attributes on which Okta and OnBase actually diverge.

Attributes where Okta and OnBase differ
AttributeOktaOnBase
Starting priceFree$400/month
Free tierYesNo
PlatformsWebWeb, iOS, Android
CategoryCybersecurityGovernment
Founded20091991

Not yet recorded: pricing model for Okta.

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Okta

  • Single sign-on (SSO)
  • Multi-factor authentication
  • Lifecycle management
  • Universal directory
  • API access management
  • B2B integration
  • Passwordless authentication
  • Adaptive MFA

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Epic
  • Web support
  • Desktop support

Both cover

  • Microsoft 365
  • Salesforce

What people use each for

The jobs each tool is most often brought in to do.

Okta

  • Employee SSOnot OnBase
  • Customer identitynot OnBase
  • B2B integrationnot OnBase
  • Zero Trust securitynot OnBase
  • Compliancenot OnBase

OnBase

  • Citizen Servicesnot Okta
  • Records Managementnot Okta
  • Public Safetynot Okta
  • Civic Engagementnot Okta

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Okta

  • Requires $1,500 annual minimum contract
  • Admin-only MFA can be vulnerable to push notification fatigue attacks
  • Implementation requires significant services and integration fees in year one

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Okta

Free
  • Starter Suite$6/user/mo
    • SSO
    • MFA
    • Universal Directory
  • Core Essentials Suite$14/user/mo
    • Adaptive MFA
    • Privileged Access
    • Lifecycle Management
  • Essentials Suite$17/user/mo
    • Same as Core Essentials
    • Most popular
  • Professional SuiteOn request
    • Device Access
    • Identity Security Posture
    • Threat Protection

OnBase

$400/month
  • Government$400/mo
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Okta if

  • You need single sign-on (sso).
  • You want to start without paying.
  • You also want multi-factor authentication.
Okta review

Choose OnBase if

  • You need content management.
  • You work on Web, iOS, Android.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Okta or OnBase better?
Neither clearly leads. Okta starts at Free and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Okta or OnBase?
Okta has a free tier; the other does not. Paid plans start at Free for Okta and $400/month for OnBase.
Does Okta or OnBase run on more platforms?
Okta runs on Web. OnBase runs on Web, iOS, Android.
Can I use Okta for free?
Yes. Okta has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is Okta best used for?
Okta is most often used for employee sso, customer identity, b2b integration, zero trust security. Of those, employee sso and customer identity are not what OnBase is typically brought in for.
What can Okta do that OnBase cannot?
Okta covers Single sign-on (SSO), Multi-factor authentication, Lifecycle management, Universal directory. OnBase covers Content Management, Workflow Automation, Case Management, Records Management. Both handle Microsoft 365, Salesforce.

Answered from the vendors’ own pages

Okta: What is the minimum contract for Okta Workforce Identity?

Okta requires a $1,500 annual minimum contract for Workforce Identity plans. Pricing starts at $6 per user per month (Starter) and ranges to $17 per user per month (Essentials), billed annually.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Okta: Does Okta offer a free trial?

Yes, Okta provides a 30-day free trial so customers can explore all product capabilities before committing to a paid plan.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Okta: How many pre-built integrations does Okta support?

Okta offers over 7,000 pre-built integrations with popular enterprise applications including Salesforce, Slack, Workday, Box, Confluence, and Zendesk.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
Okta: What security features does Okta provide for admins?

Okta provides multi-factor authentication, adaptive MFA, single logout, and identity threat detection and response. However, only 94% of Okta customers have MFA enabled for administrators.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
Okta: Can Okta integrate with on-premises directories?

Yes, Okta's Universal Directory and lifecycle management support cloud and on-premises identity sources, including Active Directory and LDAP.

Source
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