Softwr

Sports · head to head

Mindbody vs Vagaro

Mindbody logo

Mindbody

Sports

Wellness business software & marketplace

From
$75/month
Rated
-
Full reviewWebsite
Vagaro logo

Vagaro

Scheduling

All-in-one salon, spa & fitness software

From
$25/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Mindbody pricing is expensive with frequent price increases over time; Vagaro the $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • They diverge on capability: Mindbody covers Appointment scheduling, Vagaro covers Online appointment booking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Mindbody and Vagaro actually diverge.

Attributes where Mindbody and Vagaro differ
AttributeMindbodyVagaro
Starting price$75/month$25/month
Pricing modelUnknownsubscription
PlatformsWeb, iOS, AndroidWeb, Ios, Android, Api
CategorySportsScheduling
Founded20012009

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Mindbody

  • Appointment scheduling
  • Class booking
  • Membership management
  • Staff scheduling
  • Business analytics
  • ClassPass
  • QuickBooks
  • Constant Contact

Only in Vagaro

  • Online appointment booking
  • Inventory tracking
  • Payroll management
  • Mobile app
  • Reporting & analytics
  • Quickbooks
  • Xero
  • Facebook

Both cover

  • Point of sale
  • Marketing automation
  • Client management
  • Mailchimp
  • Stripe
  • PCI DSS
  • SSL encryption
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Mindbody

  • Spa managementnot Vagaro
  • Class schedulingnot Vagaro
  • Membership salesnot Vagaro
  • Client retentionnot Vagaro
  • Business growthnot Vagaro

Vagaro

  • Appointment booking and calendar management for salons, spas and fitness studiosnot Mindbody
  • Selling services and retail products with integrated card paymentsnot Mindbody
  • Marketing to clients by email and text and offering a branded booking appnot Mindbody

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Mindbody

  • Pricing is expensive with frequent price increases over time
  • Essential features require paid add-ons increasing total cost significantly
  • Complex pricing model with multiple tiers makes cost comparison difficult

Vagaro

  • The $23.99 per month entry price covers one location and one bookable calendar, so every extra staff calendar adds cost
  • The free trial excludes email marketing, text marketing and the branded app
  • Text and email marketing pricing is not published on the pricing page and requires contacting sales
  • Card processing is sold separately through Vagaro Merchant Services, with the free card reader tied to signing up for it

Pricing, plan by plan

Mindbody

$75/month

No published plan breakdown. See the Mindbody review.

Vagaro

$25/month
  • Single User$25/month
    • Online booking
    • Client management
    • Calendar management
  • 2-3 Users$45/month
    • Everything in Single User
    • Multiple staff calendars
    • Staff permissions
  • 4-6 Users$75/month
    • Everything in 2-3 Users
    • Inventory management
    • Payroll reports
  • 7+ Users$85/month
    • Everything in 4-6 Users
    • Enterprise features
    • Priority support

Which should you pick?

Choose Mindbody if

  • You need appointment scheduling.
  • You work on Web, iOS, Android.
  • You also want class booking.
Mindbody review

Choose Vagaro if

  • You need online appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want inventory tracking.
Vagaro review

Questions people ask

Is Mindbody or Vagaro better?
Neither clearly leads. Mindbody starts at $75/month and Vagaro at $25/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Mindbody or Vagaro?
Mindbody starts at $75/month and Vagaro at $25/month.
Does Mindbody or Vagaro run on more platforms?
Mindbody runs on Web, iOS, Android. Vagaro runs on Web, Ios, Android, Api.
What is Mindbody best used for?
Mindbody is most often used for spa management, class scheduling, membership sales, client retention. Of those, spa management and class scheduling are not what Vagaro is typically brought in for.
What can Mindbody do that Vagaro cannot?
Mindbody covers Appointment scheduling, Class booking, Membership management, Staff scheduling. Vagaro covers Online appointment booking, Inventory tracking, Payroll management, Mobile app. Both handle Point of sale, Marketing automation, Client management, Mailchimp.

Answered from the vendors’ own pages

Mindbody: What are Mindbody's pricing tiers?

Mindbody plans start at $159/month and include class scheduling and client data storage. The popular Ultimate Plus plan starts at $599/month. Entry-level pricing ranges from $75-$99/month depending on the plan selected.

Source
Vagaro: What is the base monthly cost for the Vagaro platform?

The base plan starts at 23.99 dollars per month with an additional 10 dollars per calendar up to 7 calendars. For 7 or more calendars, the cost is 83.99 dollars per month.

Source
Mindbody: Does Mindbody have an API for third-party integrations?

Yes. Mindbody provides an open API with webhooks and multiple API types for integration. The platform integrates with 700+ partner solutions.

Source
Vagaro: What payment processing rates apply?

Payment processing rates are as low as 2.2 percent, with a promotional offer showing the base plan at 23.99 dollars per month.

Source
Vagaro: Does the platform require a long-term contract?

No, there are no long-term contracts required. Users can choose to add premium features as needed without commitment.

Source
Vagaro: Is there a free trial available?

Yes, Vagaro offers a free trial with no payment required upfront.

Source
Vagaro: What is included in the base plan?

The base plan includes data migration from other platforms, customizable scheduling with waitlist and resource management, free marketplace listing with unlimited deals and bookings, automated appointment notifications, online booking across multiple platforms, business and employee widgets, advanced reporting, loyalty program management, 1,000 free email messages per month, invoicing, memberships, packages, gift certificates, and around-the-clock support with complimentary training.

Source
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