Softwr

Software · head to head

Calendly vs Mindbody

Calendly logo

Calendly

Software

Scheduling automation platform for eliminating back-and-forth

From
Free
Rated
-
Full reviewWebsite
Mindbody logo

Mindbody

Software

Wellness business software & marketplace

From
$75/month
Rated
-
Full reviewWebsite

The short version

  • Only Calendly has a free tier, so it costs nothing to try first.
  • Each has a real cost: Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats; Mindbody pricing is expensive with frequent price increases over time
  • They diverge on capability: Calendly covers Calendar sync, Mindbody covers Appointment scheduling.

Where they differ

Only the attributes on which Calendly and Mindbody actually diverge.

Attributes where Calendly and Mindbody differ
AttributeCalendlyMindbody
Starting priceFree$75/month
Free tierYesNo
Founded20132001

Identical on both: pricing model (Unknown), platforms (Web, iOS, Android), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Calendly

  • Calendar sync
  • Automated scheduling
  • Custom availability
  • Time zone detection
  • Reminder emails
  • Buffer time
  • Meeting polls
  • Embed on website

Only in Mindbody

  • Appointment scheduling
  • Class booking
  • Membership management
  • Point of sale
  • Marketing automation
  • Client management
  • Staff scheduling
  • Business analytics

Both cover

  • Stripe
  • SOC2

What people use each for

The jobs each tool is most often brought in to do.

Calendly

  • Sales meetingsnot Mindbody
  • Interview schedulingnot Mindbody
  • Customer callsnot Mindbody
  • Office hoursnot Mindbody
  • Webinar registrationnot Mindbody

Mindbody

  • Spa managementnot Calendly
  • Class schedulingnot Calendly
  • Membership salesnot Calendly
  • Client retentionnot Calendly
  • Business growthnot Calendly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Calendly

  • The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • Automated reminders and multiple calendars need Standard at $10 per seat per month
  • Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
  • SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
  • Advertised prices are the annual rates

Mindbody

  • Pricing is expensive with frequent price increases over time
  • Essential features require paid add-ons increasing total cost significantly
  • Complex pricing model with multiple tiers makes cost comparison difficult

Pricing, plan by plan

Calendly

Free
  • FreeFree
    • 1 event type
    • 1 calendar connection
    • Basic confirmation email
  • Standard$10/month
    • Unlimited event types
    • Multiple calendars (up to 6)
    • Integrations with HubSpot, Mailchimp, Stripe, PayPal
  • Teams$16/month
    • All Standard features
    • Salesforce integration
    • Round-robin meetings
  • Enterprise$15000/year
    • All Teams features
    • Salesforce routing lookup
    • Microsoft Dynamics 365

Mindbody

$75/month

No published plan breakdown. See the Mindbody review.

Which should you pick?

Choose Calendly if

  • You need calendar sync.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want automated scheduling.
Calendly review

Choose Mindbody if

  • You need appointment scheduling.
  • You work on Web, iOS, Android.
  • You also want class booking.
Mindbody review

Questions people ask

Is Calendly or Mindbody better?
Neither clearly leads. Calendly starts at Free and Mindbody at $75/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Calendly or Mindbody?
Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and $75/month for Mindbody.
Does Calendly or Mindbody run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
Can I use Calendly for free?
Yes. Calendly has a free tier, so you can try it without paying. Mindbody starts at $75/month.
What is Calendly best used for?
Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what Mindbody is typically brought in for.
What can Calendly do that Mindbody cannot?
Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection. Mindbody covers Appointment scheduling, Class booking, Membership management, Point of sale. Both handle Stripe, SOC2.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source
Mindbody: What are Mindbody's pricing tiers?

Mindbody plans start at $159/month and include class scheduling and client data storage. The popular Ultimate Plus plan starts at $599/month. Entry-level pricing ranges from $75-$99/month depending on the plan selected.

Source
Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source
Mindbody: Does Mindbody have an API for third-party integrations?

Yes. Mindbody provides an open API with webhooks and multiple API types for integration. The platform integrates with 700+ partner solutions.

Source
Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source
Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source
Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source
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