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All industries · head to head

Google Workspace vs Microsoft 365

Google Workspace logo

Google Workspace

All industries

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite
M

Microsoft 365

Productivity

Productivity apps with built-in AI, security and cloud storage in one plan

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Microsoft 365 has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB

Where they differ

Only the attributes on which Google Workspace and Microsoft 365 actually diverge.

Attributes where Google Workspace and Microsoft 365 differ
AttributeGoogle WorkspaceMicrosoft 365
Starting price€3.4/monthFree
Pricing modelsubscriptionfreemium
Free tierNoYes
CategoryAll industriesProductivity
Founded2006Unknown

Identical on both: platforms (Web), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in Microsoft 365

Nothing recorded that Google Workspace does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and calendar managementnot Microsoft 365
  • Collaborative document editingnot Microsoft 365
  • Video conferencing and meetingsnot Microsoft 365
  • Secure document storage and sharingnot Microsoft 365

Microsoft 365

No use cases recorded yet. See the Microsoft 365 review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Microsoft 365

  • Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
  • Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans

Pricing, plan by plan

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Microsoft 365

Free

No published plan breakdown. See the Microsoft 365 review.

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Microsoft 365 if

  • You want to start without paying.
Microsoft 365 review

Questions people ask

Is Google Workspace or Microsoft 365 better?
Neither clearly leads. Google Workspace starts at €3.4/month and Microsoft 365 at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Microsoft 365?
Microsoft 365 has a free tier; the other does not. Paid plans start at €3.4/month for Google Workspace and Free for Microsoft 365.
Does Google Workspace or Microsoft 365 run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Microsoft 365 for free?
Yes. Microsoft 365 has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what Microsoft 365 is typically brought in for.
What can Google Workspace do that Microsoft 365 cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar.
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Related pages

More on Google Workspace

More on Microsoft 365

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