Softwr

Event Management · head to head

Guest Manager vs Swapcard

Guest Manager logo

Guest Manager

Event Management

Event check-in and registration

From
Free
Rated
-
Full reviewWebsite
Swapcard logo

Swapcard

Event Management

The smart event platform

From
$610/one-time
Rated
-
Full reviewWebsite

The short version

  • Only Guest Manager has a free tier, so it costs nothing to try first.
  • Each has a real cost: Guest Manager usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone; Swapcard pricing requires custom quote; starting price of $610 does not include per-attendee charges which can add significant costs
  • They diverge on capability: Guest Manager covers Registration, Swapcard covers AI matchmaking.

Where they differ

Only the attributes on which Guest Manager and Swapcard actually diverge.

Attributes where Guest Manager and Swapcard differ
AttributeGuest ManagerSwapcard
Starting priceFree$610/one-time
Pricing modelfreemiumUnknown
Free tierYesNo
Founded20142013

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated), category (Event Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Guest Manager

  • Registration
  • QR check-in
  • Badge printing
  • Attendance tracking
  • Guest communication
  • Eventbrite
  • Mailchimp
  • Google Sheets

Only in Swapcard

  • AI matchmaking
  • Lead capture
  • Event mobile app
  • Exhibitor management
  • Analytics
  • Salesforce
  • HubSpot
  • Microsoft Dynamics

Both cover

  • Zapier
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Guest Manager

  • Guest list check in on tablets at eventsnot Swapcard
  • Selling and scanning event ticketsnot Swapcard
  • Printing name badges onsitenot Swapcard

Swapcard

  • Event planningnot Guest Manager
  • Ticket salesnot Guest Manager
  • Attendee managementnot Guest Manager
  • Virtual eventsnot Guest Manager
  • Event marketingnot Guest Manager

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Guest Manager

  • Usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone
  • Check in devices are capped at 2 on On Demand, 4 on Planner and 8 on Professional
  • Ticket fees are $1.00 per ticket on On Demand and Planner and fall to $0.50 only on the $199 per month Concierge plan
  • Priority support and a dedicated account manager are Concierge and Custom only
  • The free trial covers only the first 50 guest check ins
  • The Custom plan is priced by quote

Swapcard

  • Pricing requires custom quote; starting price of $610 does not include per-attendee charges which can add significant costs
  • Smaller company with 181 employees compared to market leaders like Cvent, limiting support resources
  • Limited reporting and analytics features compared to tier-1 event platforms
  • API documentation is sparse; custom integrations require direct vendor support
  • Primarily focused on B2B events; less suitable for consumer or small events

Pricing, plan by plan

Guest Manager

Free
  • FreeFree
    • 100 guests
    • Basic check-in
    • Email support
  • Pro$79/month
    • Unlimited guests
    • Badge printing
    • Analytics
  • Enterprise$199/month
    • API access
    • White-label
    • Priority support

Swapcard

$610/one-time

No published plan breakdown. See the Swapcard review.

Which should you pick?

Choose Guest Manager if

  • You need registration.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want qr check-in.
Guest Manager review

Choose Swapcard if

  • You need ai matchmaking.
  • You work on Web, Ios, Android.
  • You also want lead capture.
Swapcard review

Questions people ask

Is Guest Manager or Swapcard better?
Neither clearly leads. Guest Manager starts at Free and Swapcard at $610/one-time, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Guest Manager or Swapcard?
Guest Manager has a free tier; the other does not. Paid plans start at Free for Guest Manager and $610/one-time for Swapcard.
Does Guest Manager or Swapcard run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
Can I use Guest Manager for free?
Yes. Guest Manager has a free tier, so you can try it without paying. Swapcard starts at $610/one-time.
What is Guest Manager best used for?
Guest Manager is most often used for guest list check in on tablets at events, selling and scanning event tickets, printing name badges onsite. Of those, guest list check in on tablets at events and selling and scanning event tickets are not what Swapcard is typically brought in for.
What can Guest Manager do that Swapcard cannot?
Guest Manager covers Registration, QR check-in, Badge printing, Attendance tracking. Swapcard covers AI matchmaking, Lead capture, Event mobile app, Exhibitor management. Both handle Zapier, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Swapcard: What does Swapcard's pricing model include?

Swapcard pricing includes three components: a base license, usage volume (attendees and exhibitors), and add-ons. The Event Engagement Platform starts at $610 and includes mobile/web apps, AI-powered networking, virtual event capability, and exhibitor lead management.

Source
Swapcard: What event types does Swapcard support?

Swapcard supports in-person, virtual, and hybrid events including conferences, trade shows, exhibitions, webinars, and networking events.

Source
Swapcard: What are Swapcard's core platform features?

Core features include dashboard access, agenda management, streaming and audiovisual capability, abstract/paper management, lead capture tools, networking features, and audience response systems.

Source
Swapcard: How many integrations does Swapcard offer?

Swapcard connects natively to over 30 integrations including event platforms like Eventbrite, Cvent, and Bizzabo, plus CRM tools like HubSpot and mapping solutions.

Source
Swapcard: Who is Swapcard and when was it founded?

Swapcard was founded in 2013 in Paris by Baptiste Boulard, Godefroy Des Francs, and Damien Courbon. The company has raised $5.27M and serves event organizers globally.

Source
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