Softwr

Events · head to head

CampSite vs Guest Manager

CampSite logo

CampSite

Events

Camp management and parent portal for day and residential camps, reported from around 249 USD a month

From
On request
Rated
-
Full reviewWebsite
Guest Manager logo

Guest Manager

Events

Event check-in and registration

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Guest Manager has a free tier, so it costs nothing to try first.
  • Each has a real cost: CampSite the vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.; Guest Manager usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone
  • They diverge on capability: CampSite covers Online registration, Guest Manager covers Registration.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which CampSite and Guest Manager actually diverge.

Attributes where CampSite and Guest Manager differ
AttributeCampSiteGuest Manager
Starting priceOn requestFree
Pricing modelquotesubscription
Free tierNoYes
FoundedUnknown2014

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Events).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CampSite

  • Online registration
  • Parent dashboard
  • Medical and health records
  • Activity scheduling
  • Billing and payment plans
  • Photo and video blogs

Only in Guest Manager

  • Registration
  • QR check-in
  • Badge printing
  • Attendance tracking
  • Guest communication
  • Eventbrite
  • Mailchimp
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

CampSite

  • A day camp replacing paper forms and a spreadsheet with parent self-service enrolmentnot Guest Manager
  • A residential camp needing medical forms and medication logs available to the health centre on a tabletnot Guest Manager
  • Running instalment payment plans and sibling discounts without tracking them manually in accountsnot Guest Manager
  • Giving parents photo galleries and camper updates without a separate parent engagement appnot Guest Manager

Guest Manager

  • Guest list check in on tablets at eventsnot CampSite
  • Selling and scanning event ticketsnot CampSite
  • Printing name badges onsitenot CampSite

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CampSite

  • The vendor publishes no pricing, so the widely quoted 249 dollar a month figure comes from directories rather than CampSite and may not reflect any current quote.
  • Payment processing is taken by the vendor, so a camp collecting substantial tuition pays far more in card fees than in subscription and cannot see that comparison up front.
  • It is lighter than heavyweight camp platforms on housing and retail, so camps with bed-level assignment and a camp store will find gaps.
  • Reporting is serviceable but inflexible, and camps commonly export to a spreadsheet for board or budget reporting.
  • Configuration work is concentrated in the off-season and support demand peaks in summer, so a camp adopting it late has little margin for setup problems.

Guest Manager

  • Usage is metered in credits consumed by check ins, emails and badges, so cost scales with activity rather than with the subscription alone
  • Check in devices are capped at 2 on On Demand, 4 on Planner and 8 on Professional
  • Ticket fees are $1.00 per ticket on On Demand and Planner and fall to $0.50 only on the $199 per month Concierge plan
  • Priority support and a dedicated account manager are Concierge and Custom only
  • The free trial covers only the first 50 guest check ins
  • The Custom plan is priced by quote

Pricing, plan by plan

CampSite

On request
  • CampSite$undefined/month
    • Flat monthly rate reported from around 249 USD by third-party directories
    • Registration, parent portal, medical, scheduling and billing
    • Payment processing taken by the vendor at a negotiated rate

Guest Manager

Free
  • On Demand$null/usage
    • Pay-as-you-go credit packages
    • 2 devices
    • Self-service support
  • Planner$39/month
    • 3,600 credits/year
    • 4 devices
    • Self-service support
  • Professional$79/month
    • 9,600 credits/year
    • 8 devices
    • Self-service support
  • Concierge$199/month
    • 24,000 credits/year
    • Unlimited devices
    • Priority support

Which should you pick?

Choose CampSite if

  • You need online registration.
  • You work on Web, iOS, Android.
  • You also want parent dashboard.
CampSite review

Choose Guest Manager if

  • You need registration.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want qr check-in.
Guest Manager review

Questions people ask

Is CampSite or Guest Manager better?
Neither clearly leads. CampSite starts at On request and Guest Manager at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CampSite or Guest Manager?
Guest Manager has a free tier; the other does not. Paid plans start at On request for CampSite and Free for Guest Manager.
Does CampSite or Guest Manager run on more platforms?
CampSite runs on Web, iOS, Android. Guest Manager runs on Web, Ios, Android.
Can I use Guest Manager for free?
Yes. Guest Manager has a free tier, so you can try it without paying. CampSite starts at On request.
What is CampSite best used for?
CampSite is most often used for a day camp replacing paper forms and a spreadsheet with parent self-service enrolment, a residential camp needing medical forms and medication logs available to the health centre on a tablet, running instalment payment plans and sibling discounts without tracking them manually in accounts, giving parents photo galleries and camper updates without a separate parent engagement app. Of those, a day camp replacing paper forms and a spreadsheet with parent self-service enrolment and a residential camp needing medical forms and medication logs available to the health centre on a tablet are not what Guest Manager is typically brought in for.
What can CampSite do that Guest Manager cannot?
CampSite covers Online registration, Parent dashboard, Medical and health records, Activity scheduling. Guest Manager covers Registration, QR check-in, Badge printing, Attendance tracking.

Answered from the vendors’ own pages

CampSite: What does CampSite cost?

CampSite does not publish pricing. Third-party directories report a flat rate from around 249 USD a month, plus payment processing.

Guest Manager: Is there a free trial for Guest Manager?

Yes. New users can check in their first 50 guests free with access to every feature. No credit card required.

Source
CampSite: Does it handle both day and residential camps?

Yes, which is unusual in this category; most platforms lean strongly to one model.

Guest Manager: How much does Guest Manager charge per ticket?

Guest Manager charges per-ticket service fees ranging from $0.50-$1.00 depending on your plan, plus payment processor fees (Stripe: 2.9% + $0.30).

Source
CampSite: Is there a parent app?

There is a parent dashboard, and CampSite absorbed myCAMPapp to strengthen parent engagement features.

Guest Manager: What is the difference between Guest Manager's subscription plans?

Planner ($39/mo) includes 3,600 credits/year and 4 devices. Professional ($79/mo) includes 9,600 credits/year and 8 devices. Concierge ($199/mo) includes 24,000 credits/year and unlimited devices with priority support.

Source
CampSite: Does CampSite process our payments?

Yes, and that rate is negotiated separately from the subscription.

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