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Nonprofits · head to head

Aplos vs Trello for Nonprofits

Aplos logo

Aplos

Nonprofits

Fund accounting for nonprofits and churches, with donor management and online giving attached

From
On request
Rated
-
Full reviewWebsite
Trello for Nonprofits logo

Trello for Nonprofits

Nonprofits

Simple project management for nonprofits

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Trello for Nonprofits has a free tier, so it costs nothing to try first.
  • Each has a real cost: Aplos the donor management side is record keeping rather than fundraising software, so any organisation running segmented appeals or automation will still buy a CRM and pay twice.; Trello for Nonprofits free plan limited to 10 collaborators per Workspace, which restricts larger team usage
  • They diverge on capability: Aplos covers Fund accounting ledger, Trello for Nonprofits covers Kanban boards.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Aplos and Trello for Nonprofits actually diverge.

Attributes where Aplos and Trello for Nonprofits differ
AttributeAplosTrello for Nonprofits
Starting priceOn requestFree
Pricing modelPer month by feature tiersubscription
Free tierNoYes
FoundedUnknown2011

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Aplos

  • Fund accounting ledger
  • Nonprofit financial statements
  • Donor management
  • Online giving pages
  • Budgeting by fund
  • Church tools

Only in Trello for Nonprofits

  • Kanban boards
  • Card management
  • Team collaboration
  • Integrations
  • Labels and checklists
  • Slack
  • Google Drive
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

Aplos

  • A nonprofit whose auditor has raised restricted fund reporting as a findingnot Trello for Nonprofits
  • A church tracking contributions, designated funds and giving statements in one systemnot Trello for Nonprofits
  • A small organisation replacing QuickBooks plus a spreadsheet of fund balancesnot Trello for Nonprofits
  • An Aplos and Keela buyer wanting gifts to post from the CRM into the ledger without exportnot Trello for Nonprofits

Trello for Nonprofits

  • Project management and team collaboration for nonprofit organizationsnot Aplos

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Aplos

  • The donor management side is record keeping rather than fundraising software, so any organisation running segmented appeals or automation will still buy a CRM and pay twice.
  • It is not a general ledger for complex structures, so multi entity groups, consolidations and intercompany transactions push organisations back to a mainstream accounting package.
  • Higher tiers are needed for the budgeting and custom reporting many buyers assume are standard, so the entry price is rarely the real price.
  • Payroll is handled through a partner rather than natively, which adds a vendor and a reconciliation step for organisations with staff.
  • The bookkeeper ecosystem is far smaller than QuickBooks, so finding an accountant already fluent in the product is harder and handover after staff turnover takes longer.

Trello for Nonprofits

  • Free plan limited to 10 collaborators per Workspace, which restricts larger team usage
  • Pricing shown is per-user monthly subscription; total cost grows with team size

Pricing, plan by plan

Aplos

On request
  • Aplos$undefined/month
    • Published monthly tiers separating core accounting from the full suite
    • Advanced accounting, budgeting by fund and custom reporting sit in higher tiers
    • Card and bank processing on donations charged separately

Trello for Nonprofits

Free
  • FreeFree
    • Up to 10 collaborators per Workspace
    • Unlimited cards
    • Up to 10 boards
  • Standard$5/month
    • Annual billing; $6 USD per user per month with monthly billing
    • AI features
    • Unlimited boards
  • Premium$10/month
    • Annual billing; $12.50 USD per user per month with monthly billing
    • Multiple views (Calendar, Timeline, Table, Dashboard, Map)
    • Unlimited command runs
  • Enterprise$17.5/month
    • Billed annually at $210 per user per year
    • Unlimited Workspaces
    • Organization-wide permissions

Which should you pick?

Choose Aplos if

  • You need fund accounting ledger.
  • You work on Web, iOS, Android.
  • You also want nonprofit financial statements.
Aplos review

Choose Trello for Nonprofits if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, IOS, Android.
  • You also want card management.
Trello for Nonprofits review

Questions people ask

Is Aplos or Trello for Nonprofits better?
Neither clearly leads. Aplos starts at On request and Trello for Nonprofits at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Aplos or Trello for Nonprofits?
Trello for Nonprofits has a free tier; the other does not. Paid plans start at On request for Aplos and Free for Trello for Nonprofits.
Does Aplos or Trello for Nonprofits run on more platforms?
Aplos runs on Web, iOS, Android. Trello for Nonprofits runs on Web, IOS, Android.
Can I use Trello for Nonprofits for free?
Yes. Trello for Nonprofits has a free tier, so you can try it without paying. Aplos starts at On request.
What is Aplos best used for?
Aplos is most often used for a nonprofit whose auditor has raised restricted fund reporting as a finding, a church tracking contributions, designated funds and giving statements in one system, a small organisation replacing quickbooks plus a spreadsheet of fund balances, an aplos and keela buyer wanting gifts to post from the crm into the ledger without export. Of those, a nonprofit whose auditor has raised restricted fund reporting as a finding and a church tracking contributions, designated funds and giving statements in one system are not what Trello for Nonprofits is typically brought in for.
What can Aplos do that Trello for Nonprofits cannot?
Aplos covers Fund accounting ledger, Nonprofit financial statements, Donor management, Online giving pages. Trello for Nonprofits covers Kanban boards, Card management, Team collaboration, Integrations.

Answered from the vendors’ own pages

Aplos: Is Aplos an accounting system or a CRM?

Primarily fund accounting. The donor management is included but shallow compared with a dedicated nonprofit CRM.

Trello for Nonprofits: How much does Trello Standard plan cost?

Trello Standard costs $5 USD per user per month with annual billing, or $6 USD per user per month with monthly billing. Standard includes AI features, unlimited boards, custom fields, card mirroring, and 1,000 workspace command runs monthly.

Source
Aplos: What is the relationship with Keela?

Aplos acquired Keela in 2023. The two are being integrated, so a buyer comparing them is comparing products from one company.

Trello for Nonprofits: What is the difference between Trello Premium and Enterprise plans?

Premium ($10 per user per month annually, $12.50 monthly) includes multiple views, unlimited command runs, and admin controls. Enterprise ($17.50 per user per month or $210 annually) adds unlimited Workspaces, organization-wide permissions, multi-board guests, Atlassian Guard Standard, and 24/7 Enterprise Admin support.

Source
Aplos: Can it replace QuickBooks?

For a single entity nonprofit, usually yes, and it handles restricted funds far better. For multi entity consolidation, no.

Trello for Nonprofits: What is included in Trello Free plan?

Trello Free includes unlimited cards, up to 10 boards, up to 10 collaborators per Workspace, Inbox, unlimited Power-Ups, assignees, due dates, mobile apps, and two-factor authentication. No payment required.

Source
Aplos: Does it handle payroll?

Through a partner integration rather than natively, so payroll is an extra subscription and an extra reconciliation.

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