RowSharevs
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RowShare
Shared online table where each contributor sees only their own rows
As of 30 August 2026, RowShare's pricing is not published; the vendor quotes on request. A collaborative table built for collecting data from many people who should not see each other's entries, with permissions applied per row and per column rather than per file. Softwr lists it under Productivity.
Overview
What RowShare does
RowShare is a shared online table from a French vendor, built for a specific situation: several people have to fill in the same table, but they should not all see the same rows. Tables have typed columns rather than free-form cells, contributions can be gathered through forms and chased with automatic reminders, and access is controlled at row and column level. It integrates with Microsoft Teams and connects to other applications through Zapier, and it is generally brought in to replace a spreadsheet that was being emailed around or left on a shared drive. The row-level permission model is the reason the product exists. Ordinary spreadsheets, including the browser-based ones, share at file level, so collecting returns from twenty people who must not see one another's figures means twenty files and a consolidation step that somebody does by hand every month. RowShare puts all of it in one table and shows each contributor only their own rows, which removes the consolidation entirely rather than making it faster. That is a narrow capability and it is worth paying for exactly when it is the thing standing in your way. It is bought by operations, HR and finance teams collecting recurring returns from many contributors. The trade-off is that it is a narrow product from a small vendor. Anything beyond structured collection, meaning modelling, calculation, charting or analysis, sends you back to a spreadsheet, and the same niche is increasingly covered by tools an organisation may already be licensed for. Putting a monthly business process on a small independent product is a decision about vendor continuity as much as about features, and it deserves to be made deliberately rather than by whoever solved the problem first.
What people use it for
- Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.
- Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.
- A shared list where some columns belong to the contributor and others are only for the administrator.
- A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about RowShare.
- It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
- It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
- Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
- The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
- Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.
Cross-shopped
What people choose instead of RowShare
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
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Capabilities
Features
Row-level permissions
Each contributor sees and edits only the rows that belong to them
Column-level permissions
Fields can be hidden or locked according to role
Typed columns
Structured field types rather than free-form spreadsheet cells
Forms
Collect entries from people who do not need to work in the table itself
Automatic reminders
Email chasing for contributions that have not arrived
Microsoft Teams integration
Tables surfaced inside Teams alongside the rest of a department's work
Zapier connections
Passes data to and from other applications through Zapier
Excel import and export
Existing spreadsheets in, data out
Free trial
Time-limited trial without a card
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
How is this different from a shared spreadsheet?
Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.
Can I get my data out?
Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.
Is it a database?
No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.
Who is behind it?
A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.
Keep looking
Where to go from RowShare
- RowShare alternativesEvery product people weigh against it
- RowShare pricingPlans, floors and what the tiers exclude
- RowShare badgesWhich rules it meets, and the figure behind each
- All Productivity softwareThe full category
- Best Productivity softwareThe shortlist, and how it was cut
Best Productivity software for
Compare RowShare with
- Todoist
- OmniFocus 3
- Brain.fm
- Things 3
- Google Slides
- Rows
- Milanote
- Mimestream
- Bring!
- Bluedot
- Habitica
- FigJam
- Tana
- Time Doctor
- Bear
- Bear Notes
- BoldSign
- Bluedot
Other Productivity software
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Free plan10 researched notesBot-free meeting recorder and AI note taker that runs as a browser extension
Free, then $14/mo12 researched notesOpen source task manager that runs your habits, dailies and to-dos as a role-playing game
Free, then $4.99/mo13 researched notesBot-free meeting recorder and AI note taker that runs as a browser extension
Free, then $14/mo12 researched notes
Softwr does not host reviews and shows no star rating for RowShare, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on RowShare
RowShare alternatives
What people switch to, and what they give up
RowShare pricing
Every tier, and where the cost actually lands
Compare RowShare
Put it head to head with anything we hold
RowShare badge
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