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Productivity · head to head

Habitica vs RowShare

Habitica logo

Habitica

Productivity

Open source task manager that runs your habits, dailies and to-dos as a role-playing game

From
Free
Rated
-
Full reviewWebsite
RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Habitica has a free tier, so it costs nothing to try first.
  • Each has a real cost: Habitica nothing verifies a completed task, so the entire reward economy runs on self-report, and the first time you tick a Daily you did not do, the health and gold mechanics stop meaning anything and the app becomes a checklist with a cartoon on it.; RowShare it is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • They diverge on capability: Habitica covers Three task types, RowShare covers Row-level permissions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Habitica and RowShare actually diverge.

Attributes where Habitica and RowShare differ
AttributeHabiticaRowShare
Starting priceFreeOn request
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, IOS, AndroidWeb
Founded2013Unknown

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Habitica

  • Three task types
  • Health and damage
  • Parties and quests
  • Classes and skills
  • Pets and mounts
  • Challenges
  • Custom rewards
  • Group plans

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

What people use each for

The jobs each tool is most often brought in to do.

Habitica

  • You have abandoned every plain to-do list and need an external consequence for skipping a routine.not RowShare
  • A small group of friends or a study group wants mutual accountability without a project tracker.not RowShare
  • Building daily habits such as medication, exercise or practice, where the streak matters more than any deadline.not RowShare
  • You want a task tool you can export from and in principle self-host, rather than one that holds your data.not RowShare

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not Habitica
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not Habitica
  • A shared list where some columns belong to the contributor and others are only for the administrator.not Habitica
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not Habitica

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Habitica

  • Nothing verifies a completed task, so the entire reward economy runs on self-report, and the first time you tick a Daily you did not do, the health and gold mechanics stop meaning anything and the app becomes a checklist with a cartoon on it.
  • Missed Dailies cost health whether you were ill, travelling or on holiday, so returning after a week away can mean death, a lost level and stripped gear, which is the point at which many users abandon the account rather than rebuild it.
  • The task features are thin next to conventional managers, with no subtask dependencies, no file attachments, no nested projects and limited recurrence rules, so anything more structured than a flat list has to be kept somewhere else.
  • Development is carried by a small core team with volunteer contributors, so mobile releases, sync fixes and platform updates arrive slowly and reported bugs can sit on the community boards for a long time.
  • There is no organisational layer at all, meaning no admin console, no single sign-on and no way to provision or remove members, so a company cannot adopt it centrally even where individual employees rely on it.

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere.
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on.
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently.
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers.
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout.

Pricing, plan by plan

Habitica

Free
  • FreeFree
    • Basic habit and task tracking
    • Character creation
    • Community features
  • Membership$4.99/month
    • Premium items and gear
    • Extra experience
    • Pet and mount system

RowShare

On request

No published plan breakdown. See the RowShare review.

Which should you pick?

Choose Habitica if

  • You need three task types.
  • You want to start without paying.
  • You work on Web, IOS, Android.
  • You also want health and damage.
Habitica review

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Questions people ask

Is Habitica or RowShare better?
Neither clearly leads. Habitica starts at Free and RowShare at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Habitica or RowShare?
Habitica has a free tier; the other does not. Paid plans start at Free for Habitica and On request for RowShare.
Does Habitica or RowShare run on more platforms?
Habitica runs on Web, IOS, Android. RowShare runs on Web.
Can I use Habitica for free?
Yes. Habitica has a free tier, so you can try it without paying. RowShare starts at On request.
What is Habitica best used for?
Habitica is most often used for you have abandoned every plain to-do list and need an external consequence for skipping a routine., a small group of friends or a study group wants mutual accountability without a project tracker., building daily habits such as medication, exercise or practice, where the streak matters more than any deadline., you want a task tool you can export from and in principle self-host, rather than one that holds your data.. Of those, you have abandoned every plain to-do list and need an external consequence for skipping a routine. and a small group of friends or a study group wants mutual accountability without a project tracker. are not what RowShare is typically brought in for.
What can Habitica do that RowShare cannot?
Habitica covers Three task types, Health and damage, Parties and quests, Classes and skills. RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms.

Answered from the vendors’ own pages

Habitica: Is Habitica actually free?

Yes. Every task feature is free with no time limit. The subscription buys gems, monthly mystery items and higher drop rates, so not paying never costs you access to your own lists.

RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

Habitica: Can I get my data out?

Yes. Habitica exports your user data as JSON and your task history as CSV, and the code is open source, so the data is genuinely portable even though nothing else will import the game state.

RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

Habitica: Does it work offline?

Badly. The mobile apps queue some actions, but scoring, drops and party activity need a connection, and long offline stretches tend to produce sync conflicts.

RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

Habitica: Can a team at work use it?

There are paid group plans for parties, but no admin console, no single sign-on and no company billing, so it suits a group of willing colleagues rather than a managed rollout.

RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

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Related pages

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