Softwr

Productivity · head to head

RowShare vs Yap

RowShare logo

RowShare

Productivity

Shared online table where each contributor sees only their own rows

From
On request
Free plan
No
Visit RowShareFull review
Yap logo

Yap

Productivity

Fast dictation. Private by design.

From
$6.9/month
Free plan
No
Visit YapFull review

The short version

  • Yap starts at $6.9/mo; RowShare prices on request.
  • Only RowShare lists row-level permissions; only Yap lists dictation at the cursor.
  • Where Yap falls short: intel Macs are not supported; the Mac app needs Apple Silicon (M1 or later), and the iPhone app needs an iPhone 12 Pro, 13 Pro, 14 or newer.
  • Prices and features on this page were last checked on 13 November 2026.

Where they differ

Only the attributes on which RowShare and Yap actually diverge.

Attributes where RowShare and Yap differ
AttributeRowShareYap
Starting priceOn request$6.9/month
PlatformsWebmacOS, Windows, iOS, Android

Identical on both: pricing model (Subscription), free tier (No), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in RowShare

  • Row-level permissions
  • Column-level permissions
  • Typed columns
  • Forms
  • Automatic reminders
  • Microsoft Teams integration
  • Zapier connections
  • Excel import and export

Only in Yap

  • Dictation at the cursor
  • On-device recognition
  • Automatic language detection
  • Text cleanup
  • Hands-free recording
  • Local history
  • Voice input for coding tools
  • Phone keyboards

What people use each for

The jobs each tool is most often brought in to do.

RowShare

  • Collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries.not Yap
  • Replacing an emailed spreadsheet that one person consolidates by hand at the end of every month.not Yap
  • A shared list where some columns belong to the contributor and others are only for the administrator.not Yap
  • A structured departmental table inside Microsoft Teams that does not warrant a full database or a heavier platform licence.not Yap

Yap

  • Dictating emails, messages and documents in any app on Mac or Windowsnot RowShare
  • Speaking long prompts into ChatGPT, Claude or a coding agentnot RowShare
  • Voice input for developers who cannot send code or screen contents to a cloud servicenot RowShare
  • Reducing keyboard use for people with RSI or wrist painnot RowShare
  • Drafting by voice where audio must not leave the device, such as legal or therapy notesnot RowShare

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

RowShare

  • It is a table rather than a spreadsheet, so the formula and analysis capability people expect from Excel is not there, and anything requiring modelling or charting has to be exported and finished elsewhere
  • It is a small independent product, so putting a recurring business process on it means a single vendor decision can end that process, and unlike the larger alternatives there is no ecosystem or partner network to fall back on
  • Integration is largely through Zapier rather than deep native connectors, which adds an intermediary service, another subscription and another place for a data flow to fail silently
  • The niche it occupies is increasingly covered by list tools included in Microsoft 365, so the purchase has to be justified against something the organisation may already be paying for and already administers
  • Licensing in this category is per user, so if contributors need accounts rather than form links, an occasional contributor costs the same per head as a daily one, and it is worth confirming which model applies before planning a rollout

Yap

  • Intel Macs are not supported; the Mac app needs Apple Silicon (M1 or later), and the iPhone app needs an iPhone 12 Pro, 13 Pro, 14 or newer
  • Recognition is local but the app is not fully offline: it needs internet for first launch, activation and periodic access checks, and offline access lasts at most 24 hours
  • The Windows installer downloaded from the website is not code-signed, so Windows shows a SmartScreen warning; the Microsoft Store version is signed
  • 25 languages are supported, and the vendor notes accuracy varies by language, voice and recording conditions
  • The free period is only 3 days, after which continuing requires a card for the 10-day trial; there is no free tier

Pricing, plan by plan

RowShare

On request

No published plan breakdown. See the RowShare review.

Yap

$6.9/month
  • Monthly$6.9/mo
    • Unlimited on-device dictation
    • 25 languages, detected as you speak
    • Mac, Windows, iPhone and Android
  • Yearly$69/yr
    • Same app and features as monthly
    • Saves $13.80 a year against monthly billing
    • 10-day trial with a card

Which should you pick?

Choose RowShare if

  • You need row-level permissions.
  • You also want column-level permissions.
RowShare review

Choose Yap if

  • You need dictation at the cursor.
  • You work on macOS, Windows, iOS, Android.
  • You also want on-device recognition.
Yap review

Questions people ask

Is RowShare or Yap better?
Neither clearly leads. RowShare starts at On request and Yap at $6.9/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, RowShare or Yap?
RowShare starts at On request and Yap at $6.9/month.
Does RowShare or Yap run on more platforms?
RowShare runs on Web. Yap runs on macOS, Windows, iOS, Android.
What is RowShare best used for?
RowShare is most often used for collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries., replacing an emailed spreadsheet that one person consolidates by hand at the end of every month., a shared list where some columns belong to the contributor and others are only for the administrator., a structured departmental table inside microsoft teams that does not warrant a full database or a heavier platform licence.. Of those, collecting a recurring return such as timesheets, budget lines or stock counts where contributors must not see each other's entries. and replacing an emailed spreadsheet that one person consolidates by hand at the end of every month. are not what Yap is typically brought in for.
What can RowShare do that Yap cannot?
RowShare covers Row-level permissions, Column-level permissions, Typed columns, Forms. Yap covers Dictation at the cursor, On-device recognition, Automatic language detection, Text cleanup.

Answered from the vendors’ own pages

RowShare: How is this different from a shared spreadsheet?

Sharing is per row rather than per file. Everyone works in one table, and each person sees only their own rows, which removes the consolidation step rather than speeding it up.

Yap: How much does Yap cost?

A free account works for 3 days with no card. After that a 10-day trial with a card leads to $6.90 a month or $69 a year. Cancel before the trial ends and you are not charged.

Source
RowShare: Can I get my data out?

Tables export to Excel and CSV, so the data itself moves. The permission structure, forms and reminders that made the process work do not, so an exit means rebuilding the workflow.

Yap: Does Yap upload my voice?

No. Speech recognition runs on the device and audio is not uploaded to a transcription service. Completed text is kept in a local history you can copy or delete. An internet connection is needed to download the speech model on first use.

Source
RowShare: Is it a database?

No. It is a permissioned table with typed columns, not a relational store you can query, so it collects structured data rather than modelling it.

Yap: Which computers does Yap run on?

Apple Silicon Macs (M1 and later) and Windows 10 or 11, 64-bit. Intel Macs are not supported. There are also apps for iPhone (iOS 17 or later) and Android 10 or later, covered by the same subscription.

Source
RowShare: Who is behind it?

A French vendor with named enterprise customers. It is a small company, so weigh continuity carefully before making it the home of a process you expect to run for years.

Yap: Which languages does Yap support?

25 languages. Each recording detects its own language from the audio, so there is no need to select languages in advance.

Source
Yap: Does Yap work offline?

Transcription runs locally, but internet access is required for first launch, activation and periodic access checks. Offline access lasts up to 24 hours.

Source
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