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Software · head to head

Shedul vs When2meet

Shedul logo

Shedul

Software

Free salon scheduling software

From
$14.95/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Shedul hidden costs beyond subscription including 20% marketplace commission, payment processing fees (2.19% + 20 cents), SMS fees (5-15 cents each), and $500 card terminal requirement; When2meet no calendar synchronization capability
  • They diverge on capability: Shedul covers Appointment scheduling, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which Shedul and When2meet actually diverge.

Attributes where Shedul and When2meet differ
AttributeShedulWhen2meet
Starting price$14.95/monthFree
Pricing modelUnknownfree
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
Founded20152003

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Shedul

  • Appointment scheduling
  • Online booking
  • Client database
  • Point of sale
  • Inventory tracking
  • Marketing campaigns
  • Reports & analytics
  • Mobile apps

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Shedul

  • Free salon managementnot When2meet
  • Appointment schedulingnot When2meet
  • Payment processingnot When2meet
  • Client marketingnot When2meet

When2meet

  • Schedulingnot Shedul
  • Appointment bookingnot Shedul
  • Time trackingnot Shedul
  • Resource managementnot Shedul
  • Team coordinationnot Shedul

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Shedul

  • Hidden costs beyond subscription including 20% marketplace commission, payment processing fees (2.19% + 20 cents), SMS fees (5-15 cents each), and $500 card terminal requirement
  • Premium support (phone and live chat) requires additional paid add-on, base plan only includes email support
  • Limited customization and branding options in free tier compared to competitors
  • Complex pricing structure with many add-on fees makes true cost of ownership difficult to calculate upfront
  • Card payment terminal ($500) must be purchased separately for in-person payments instead of supporting third-party terminals

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Shedul

$14.95/month
  • Independent$19.95/month
    • Single calendar
    • Single login
    • Appointment scheduling
  • Team$14.95/month per team member
    • Multiple calendars
    • Multiple team logins
    • All Independent features

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Shedul if

  • You need appointment scheduling.
  • You work on Web, iOS, Android.
  • You also want online booking.
Shedul review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Shedul or When2meet better?
Neither clearly leads. Shedul starts at $14.95/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Shedul or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $14.95/month for Shedul and Free for When2meet.
Does Shedul or When2meet run on more platforms?
Shedul runs on Web, iOS, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Shedul starts at $14.95/month.
What is Shedul best used for?
Shedul is most often used for free salon management, appointment scheduling, payment processing, client marketing. Of those, free salon management and appointment scheduling are not what When2meet is typically brought in for.
What can Shedul do that When2meet cannot?
Shedul covers Appointment scheduling, Online booking, Client database, Point of sale. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

Shedul: Is Shedul/Fresha free to use?

No. Shedul, now rebranded as Fresha, charges $19.95 USD per month for the Independent plan (one person) and $14.95 per month per team member for the Team plan. However, there are additional costs beyond the base subscription including 20% commission on marketplace bookings, payment processing fees of 2.19% + 20 cents per transaction, SMS messaging fees of 5 to 15 cents per message, and a $500 card payment terminal if processing in-person payments.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Shedul: What features are included in Shedul/Fresha?

Shedul/Fresha includes appointment scheduling, client management with history and preferences, automated appointment reminders, online booking through website or Facebook, point-of-sale (POS) system, inventory and product management, client loyalty programs, and basic reporting and analytics. All features are available on all paid plans without additional feature-based tiers.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Shedul: What are the hidden costs beyond the subscription price?

Shedul/Fresha charges 20% commission on new client bookings through the Fresha marketplace, 2.19% plus 20 cents for card payment processing, SMS messaging at 5 to 15 cents per message, and requires a $500 card payment terminal for in-person credit card processing. According to industry analysis, true annual costs run approximately 70% higher than the published subscription price.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Shedul: Does Shedul/Fresha work on mobile devices?

Yes, Shedul/Fresha is available as a web platform and has native mobile apps for iOS and Android. Clients can book appointments through the mobile apps, and staff can manage appointments from their phones.

Source
Shedul: What support options are available?

Free and Team plans include email support only. Live chat and phone support (24/7) are only available with an optional premium add-on that costs extra per month. The Fresha Plus premium support is required to access phone and chat support.

Source
Shedul: Can I export my salon data from Shedul/Fresha?

While Shedul/Fresha provides reporting and analytics features, the platform does not clearly document export options for bulk data transfer. Users should contact support to determine data export capabilities and formats.

Source
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