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Nonprofits · head to head

QuickBooks for Nonprofits vs Wild Apricot

QuickBooks for Nonprofits logo

QuickBooks for Nonprofits

Nonprofits

Accounting software for nonprofits

From
On request
Rated
-
Full reviewWebsite
Wild Apricot logo

Wild Apricot

Nonprofits

Membership management for small associations and clubs

From
$60/month
Rated
-
Full reviewWebsite

The short version

  • They diverge on capability: QuickBooks for Nonprofits covers Accounting, Wild Apricot covers Member database.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which QuickBooks for Nonprofits and Wild Apricot actually diverge.

Attributes where QuickBooks for Nonprofits and Wild Apricot differ
AttributeQuickBooks for NonprofitsWild Apricot
Starting priceOn request$60/month
Pricing modelsubscriptionPer month by contact count
PlatformsWeb, IOS, Android, DesktopWeb, iOS, Android
Founded1983Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in QuickBooks for Nonprofits

  • Accounting
  • Invoice management
  • Expense tracking
  • Financial reporting
  • Donation tracking
  • PayPal
  • Stripe
  • Banking integrations

Only in Wild Apricot

  • Member database
  • Automated renewals
  • Event registration
  • Website builder
  • Online payments
  • Email and newsletters

What people use each for

The jobs each tool is most often brought in to do.

QuickBooks for Nonprofits

  • Business operationsnot Wild Apricot
  • Productivitynot Wild Apricot
  • Automationnot Wild Apricot

Wild Apricot

  • Small associations and clubs replacing a spreadsheet and a separate websitenot QuickBooks for Nonprofits
  • Volunteer-run organisations needing unlimited administrators without per-seat costnot QuickBooks for Nonprofits
  • Professional bodies handling dues renewals and a member directorynot QuickBooks for Nonprofits
  • Groups running paid events for members alongside membership subscriptionsnot QuickBooks for Nonprofits

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

QuickBooks for Nonprofits

Nothing recorded yet. See the QuickBooks for Nonprofits review.

Wild Apricot

  • The website builder is dated and constrained, and organisations that care about their public site usually end up running a separate site alongside it
  • Pricing by contact count means lapsed members and non-member contacts push you into a higher tier unless the database is actively pruned
  • Every module is adequate rather than good, so any organisation with a serious need in one area will outgrow that part first
  • Reporting is basic, and detailed membership analysis generally means exporting to a spreadsheet
  • Migration away is painful once the website, database and event history all live inside it

Pricing, plan by plan

QuickBooks for Nonprofits

On request
  • Simple Start$20/month
    • Basic accounting
    • Invoice management
  • Plus$50/month
    • Project tracking
    • Time tracking
    • Nonprofit reporting

Wild Apricot

$60/month
  • Group$60/month
    • Up to 100 contacts
    • Member database
    • Website
  • Community$150/month
    • Up to 500 contacts
    • All Group features
    • More storage
  • Association$290/month
    • Up to 2,000 contacts
    • All Community features
    • Priority support
  • Enterprise$undefined/month
    • 5,000 contacts and above
    • Dedicated support
    • Custom arrangements

Which should you pick?

Choose QuickBooks for Nonprofits if

  • You need accounting.
  • You work on Web, IOS, Android, Desktop.
  • You also want invoice management.
QuickBooks for Nonprofits review

Choose Wild Apricot if

  • You need member database.
  • You work on Web, iOS, Android.
  • You also want automated renewals.
Wild Apricot review

Questions people ask

Is QuickBooks for Nonprofits or Wild Apricot better?
Neither clearly leads. QuickBooks for Nonprofits starts at On request and Wild Apricot at $60/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, QuickBooks for Nonprofits or Wild Apricot?
QuickBooks for Nonprofits starts at On request and Wild Apricot at $60/month.
Does QuickBooks for Nonprofits or Wild Apricot run on more platforms?
QuickBooks for Nonprofits runs on Web, IOS, Android, Desktop. Wild Apricot runs on Web, iOS, Android.
What is QuickBooks for Nonprofits best used for?
QuickBooks for Nonprofits is most often used for business operations, productivity, automation. Of those, business operations and productivity are not what Wild Apricot is typically brought in for.
What can QuickBooks for Nonprofits do that Wild Apricot cannot?
QuickBooks for Nonprofits covers Accounting, Invoice management, Expense tracking, Financial reporting. Wild Apricot covers Member database, Automated renewals, Event registration, Website builder.

Answered from the vendors’ own pages

Wild Apricot: How is Wild Apricot priced?

By contact count, not by staff seat, starting at 60 USD a month for up to 100 contacts. Unlimited administrators is the practical benefit for volunteer-run organisations.

Wild Apricot: Do lapsed members count toward the limit?

Contacts count, which includes records beyond current paying members. Pruning the database matters, because tier boundaries are the main cause of unexpected cost increases.

Wild Apricot: Is the website builder any good?

It is functional and dated. Organisations that care about their public web presence commonly run a separate site and use Wild Apricot for the member-only area.

Wild Apricot: Can it handle fundraising?

Basic donation collection, yes. Organisations whose main activity is fundraising rather than membership are better served by a donor management platform.

Wild Apricot: When do organisations outgrow it?

Usually at a few thousand members, or earlier if one area — events, fundraising or the website — becomes central to the organisation rather than incidental.

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