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Nonprofits · head to head

CiviCRM vs QuickBooks for Nonprofits

CiviCRM logo

CiviCRM

Nonprofits

Open source constituent relationship management for nonprofits, with no per contact or per donation fee

From
Free
Rated
-
Full reviewWebsite
QuickBooks for Nonprofits logo

QuickBooks for Nonprofits

Nonprofits

Accounting software for nonprofits

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only CiviCRM has a free tier, so it costs nothing to try first.
  • They diverge on capability: CiviCRM covers Contribution and pledge tracking, QuickBooks for Nonprofits covers Accounting.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which CiviCRM and QuickBooks for Nonprofits actually diverge.

Attributes where CiviCRM and QuickBooks for Nonprofits differ
AttributeCiviCRMQuickBooks for Nonprofits
Starting priceFreeOn request
Pricing modelOpen source, no licence feesubscription
Free tierYesNo
PlatformsWeb, Linux, Self-hostedWeb, IOS, Android, Desktop
FoundedUnknown1983

Identical on both: user rating (Not yet rated), category (Nonprofits).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in CiviCRM

  • Contribution and pledge tracking
  • Membership management
  • Events and registration
  • Case management
  • CMS integration
  • Extension framework

Only in QuickBooks for Nonprofits

  • Accounting
  • Invoice management
  • Expense tracking
  • Financial reporting
  • Donation tracking
  • PayPal
  • Stripe
  • Banking integrations

What people use each for

The jobs each tool is most often brought in to do.

CiviCRM

  • A membership organisation with a large contact file that refuses to pay a per contact meternot QuickBooks for Nonprofits
  • An advocacy group needing to hold constituent data on infrastructure it controlsnot QuickBooks for Nonprofits
  • A charity already running Drupal or WordPress that wants CRM inside the same stacknot QuickBooks for Nonprofits
  • An organisation with unusual data requirements that no hosted product will build for itnot QuickBooks for Nonprofits

QuickBooks for Nonprofits

  • Business operationsnot CiviCRM
  • Productivitynot CiviCRM
  • Automationnot CiviCRM

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

CiviCRM

  • Nobody maintains it for you, so security patches and major version upgrades are your operational responsibility and organisations that skip them end up stranded on an old release.
  • The interface and configuration model are dated compared with hosted competitors, and staff turnover is expensive when the next fundraiser has to be trained on it from scratch.
  • Extension quality is inconsistent, so a payment processor or integration that works on one version can break on the next with no vendor obligation to fix it.
  • Total cost of ownership is genuinely low only at scale, and a five person charity often pays more to a partner for setup and support than a hosted product would have charged outright.
  • Implementation partners hold the practical knowledge of your configuration, so switching partners can be as disruptive as switching products despite the software being free.

QuickBooks for Nonprofits

Nothing recorded yet. See the QuickBooks for Nonprofits review.

Pricing, plan by plan

CiviCRM

Free
  • CiviCRMFree
    • No licence fee, no per contact charge and no percentage of donations
    • Costs are hosting, implementation partner time and upgrade work
    • Paid hosting and support available from partners at their own rates

QuickBooks for Nonprofits

On request
  • Simple Start$20/month
    • Basic accounting
    • Invoice management
  • Plus$50/month
    • Project tracking
    • Time tracking
    • Nonprofit reporting

Which should you pick?

Choose CiviCRM if

  • You need contribution and pledge tracking.
  • You want to start without paying.
  • You work on Web, Linux, Self-hosted.
  • You also want membership management.
CiviCRM review

Choose QuickBooks for Nonprofits if

  • You need accounting.
  • You work on Web, IOS, Android, Desktop.
  • You also want invoice management.
QuickBooks for Nonprofits review

Questions people ask

Is CiviCRM or QuickBooks for Nonprofits better?
Neither clearly leads. CiviCRM starts at Free and QuickBooks for Nonprofits at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, CiviCRM or QuickBooks for Nonprofits?
CiviCRM has a free tier; the other does not. Paid plans start at Free for CiviCRM and On request for QuickBooks for Nonprofits.
Does CiviCRM or QuickBooks for Nonprofits run on more platforms?
CiviCRM runs on Web, Linux, Self-hosted. QuickBooks for Nonprofits runs on Web, IOS, Android, Desktop.
Can I use CiviCRM for free?
Yes. CiviCRM has a free tier, so you can try it without paying. QuickBooks for Nonprofits starts at On request.
What is CiviCRM best used for?
CiviCRM is most often used for a membership organisation with a large contact file that refuses to pay a per contact meter, an advocacy group needing to hold constituent data on infrastructure it controls, a charity already running drupal or wordpress that wants crm inside the same stack, an organisation with unusual data requirements that no hosted product will build for it. Of those, a membership organisation with a large contact file that refuses to pay a per contact meter and an advocacy group needing to hold constituent data on infrastructure it controls are not what QuickBooks for Nonprofits is typically brought in for.
What can CiviCRM do that QuickBooks for Nonprofits cannot?
CiviCRM covers Contribution and pledge tracking, Membership management, Events and registration, Case management. QuickBooks for Nonprofits covers Accounting, Invoice management, Expense tracking, Financial reporting.

Answered from the vendors’ own pages

CiviCRM: Is CiviCRM really free?

The software is, with no licence, per contact or per donation charge. Hosting, implementation and support are real costs and are where the budget goes.

CiviCRM: Do we need a developer?

You need technical capacity, either in house or a retained partner. Treating it as a hosted product without support is the common failure mode.

CiviCRM: Where does it win against commercial CRMs?

At scale. A large contact file or high donation volume that would cost tens of thousands a year in metered fees costs nothing in licence here.

CiviCRM: Can it be hosted for us?

Yes, several partners offer managed CiviCRM hosting, which removes the upgrade burden and reintroduces a monthly fee.

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