Is Proposify or Warmly better?

Neither clearly leads. Proposify starts at $19/month and Warmly at $10000/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.

Which is cheaper, Proposify or Warmly?

Proposify starts at $19/month and Warmly at $10000/year.

Does Proposify or Warmly run on more platforms?

Proposify runs on Web. Warmly runs on Web, API.

What is Proposify best used for?

Proposify is most often used for document proposal and template management, sales document tracking and management, team collaboration on proposals. Of those, document proposal and template management and sales document tracking and management are not what Warmly is typically brought in for.

What can Proposify do that Warmly cannot?

Proposify covers Proposal templates, Content library, Electronic signatures, Analytics. Warmly covers Website de-anonymisation, Real-time alerts, AI Inbound Autopilot, Inbound chat.

Sales Enablement · head to head

Proposify vs Warmly

Proposify

Sales Enablement

Proposal Software That Closes Deals

From: $19/month
Rated: -

Full review Website

Warmly

Sales Enablement

Identifies website visitors and acts on them automatically, priced by credits from 10,000 USD a year

From: $10000/year
Rated: -

Full review Website

The short version

Each has a real cost: Proposify document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond; Warmly individual-level identification matches only around 10 to 25 per cent of visitors, so 75 to 90 per cent of what you receive is company-level only and still requires a contact-research step, which is materially weaker than the automation narrative implies.
They diverge on capability: Proposify covers Proposal templates, Warmly covers Website de-anonymisation.
Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Proposify and Warmly actually diverge.

Attributes where Proposify and Warmly differ
Attribute	Proposify	Warmly
Starting price	$19/month	$10000/year
Pricing model	subscription	Per year by credit volume
Platforms	Web	Web, API
Founded	2013	Unknown

Identical on both: free tier (No), user rating (Not yet rated), category (Sales Enablement).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Proposify

Proposal templates
Content library
Electronic signatures
Analytics
Interactive pricing
Salesforce
HubSpot
Pipedrive

Only in Warmly

Website de-anonymisation
Real-time alerts
AI Inbound Autopilot
Inbound chat
CRM relationship check
Intent signal aggregation
Automated sequences
Meeting routing

What people use each for

The jobs each tool is most often brought in to do.

Proposify

Document proposal and template managementnot Warmly
Sales document tracking and managementnot Warmly
Team collaboration on proposalsnot Warmly

Warmly

A B2B software company with several thousand monthly visitors and a sales team that will act on an alert within ten minutes of a target account landing on the pricing pagenot Proposify
A revenue team that wants inbound chat to qualify and book meetings out of hours without hiring an offshore SDR shiftnot Proposify
An account-based marketing programme that needs to know which target accounts are researching before any form is fillednot Proposify
A sales leader who wants to surface existing relationships inside the company with a visiting account rather than starting coldnot Proposify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Proposify

Document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
The Business plan's overage rate of $0.75 per send is higher than either cheaper plan despite starting at $3,900 a year
Document analytics, integrations and custom fields all require the Team plan at $49 per user per month
API access and SSO are Business only
The Basic plan includes a single collaborator seat

Warmly

Individual-level identification matches only around 10 to 25 per cent of visitors, so 75 to 90 per cent of what you receive is company-level only and still requires a contact-research step, which is materially weaker than the automation narrative implies.
The published annual figures start at 10,000 credits a month, and credit consumption scales with traffic volume, so a high-traffic site will exceed its allowance and the advertised price becomes a floor rather than a cost.
Individual-level de-anonymisation of EU visitors carries GDPR consent obligations that sit with you as data controller, not with Warmly, so deploying it on European traffic requires a privacy review and cookie consent design that most buyers do not budget for.
Match rates are eroding structurally as VPN use, browser privacy defaults and tracking restrictions spread, so the value delivered in year three of a contract will be lower than in year one for the same price.
Reviewers consistently report the analytics layer lacks depth for custom funnel reporting, attribution or cohort analysis, so teams that want to prove the tool paid for itself end up exporting to a warehouse to do it.

Pricing, plan by plan

Proposify

$19/month

Basic$19/month
- 10 document sends per month
- Annual billing (monthly billing: $29/month)
- Overage: $0.50 per send
Team$41/month
- 30 document sends per month
- Annual billing (quarterly billing: $49/month)
- Overage: $0.30 per send
Business$3900/year
- 75 document sends per month
- Custom pricing (starts at $3,900/year)
- Overage: $0.75 per send
Enterprise$null/month
- Custom pricing and send limits

Warmly

$10000/year

AI Web-Deanonymization$10000/year
- Website visitor identification
- From 10,000 credits per month
- Real-time Slack alerts
Inbound Chat$20000/year
- Everything in Web-Deanonymization
- AI website chat
- Meeting routing
AI Inbound Autopilot$30000/year
- Everything in Inbound Chat
- Unlimited AI agents
- Autonomous outreach
GTM Signals Package$10000/year
- Job change signals
- Third-party research intent
- Additional signal sources

Which should you pick?

Choose Proposify if

You need proposal templates.
You also want content library.

Proposify review

Choose Warmly if

You need website de-anonymisation.
You work on Web, API.
You also want real-time alerts.

Warmly review

Questions people ask

Is Proposify or Warmly better?: Neither clearly leads. Proposify starts at $19/month and Warmly at $10000/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Proposify or Warmly?: Proposify starts at $19/month and Warmly at $10000/year.
Does Proposify or Warmly run on more platforms?: Proposify runs on Web. Warmly runs on Web, API.
What is Proposify best used for?: Proposify is most often used for document proposal and template management, sales document tracking and management, team collaboration on proposals. Of those, document proposal and template management and sales document tracking and management are not what Warmly is typically brought in for.
What can Proposify do that Warmly cannot?: Proposify covers Proposal templates, Content library, Electronic signatures, Analytics. Warmly covers Website de-anonymisation, Real-time alerts, AI Inbound Autopilot, Inbound chat.

Answered from the vendors’ own pages

Proposify: How much does Proposify cost?

Proposify Basic plan costs $19/user/month (annual) or $29/user/month (monthly). Team plan is $41/user/month (annual) or $49/user/month (quarterly). Business starts at $3,900/year with custom pricing for Enterprise. All prices in USD.

Source

Warmly: What match rate should I actually expect?

Company-level identification is reasonably reliable, but individual-level identification lands around 10 to 25 per cent of visitors, so plan for most results to be account-level.

Proposify: What document send limits does each plan include?

Basic includes 10 monthly sends ($0.50 per overage), Team includes 30 monthly sends ($0.30 per overage), and Business includes 75 monthly sends ($0.75 per overage). Enterprise has custom limits.

Source

Warmly: How much does it cost?

Published annual prices are 10,000 USD for AI Web-Deanonymization, 20,000 for Inbound Chat and 30,000 for AI Inbound Autopilot, each starting at 10,000 credits a month, with quarterly options available.

Proposify: Does Proposify offer a free trial?

Yes, Proposify offers a 14-day free trial on the Team plan features with no credit card required.

Source

Warmly: Can I use it on European traffic?

Technically yes, but individual-level identification of EU visitors triggers GDPR obligations that fall on you as controller, so it requires a legal basis and consent design before deployment.

Proposify: How much do I save with annual billing?

Annual billing offers significant discounts compared to monthly options. For example, Basic plan saves up to 4 months of fees per year when billed annually versus monthly.

Source

Warmly: Is there a free or SMB tier?

Not meaningfully. The commercial model starts at a five-figure annual commitment, which rules out most small businesses.

Proposify vs Warmly

Proposify

Warmly

The short version

Where they differ

What each one covers

Only in Proposify

Only in Warmly

What people use each for

Proposify

Warmly

Where each one falls short

Proposify

Warmly

Pricing, plan by plan

Proposify

Warmly

Which should you pick?

Choose Proposify if

Choose Warmly if

Questions people ask

Answered from the vendors’ own pages

Related pages

More on Proposify

More on Warmly

Keep looking

Other head to heads