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Software · head to head

OmniFocus vs ProofHub

OmniFocus logo

OmniFocus

Software

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus exclusive to Apple ecosystem with no Windows or Android support; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: OmniFocus covers Custom perspectives, ProofHub covers Tasks.

Where they differ

Only the attributes on which OmniFocus and ProofHub actually diverge.

Attributes where OmniFocus and ProofHub differ
AttributeOmniFocusProofHub
Starting price$99.99/yearOn request
Pricing modelUnknownsubscription
PlatformsmacOS, iOS, iPadOS, watchOS, visionOS, WebWeb, Ios, Android
Founded19892011

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

Both cover

  • Ios support
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus

  • Schedulingnot ProofHub
  • Appointment bookingnot ProofHub
  • Time trackingnot ProofHub
  • Resource managementnot ProofHub
  • Team coordinationnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot OmniFocus
  • Proofing and reviewing files alongside task and discussion trackingnot OmniFocus

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is OmniFocus or ProofHub better?
Neither clearly leads. OmniFocus starts at $99.99/year and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus or ProofHub?
OmniFocus starts at $99.99/year and ProofHub at On request.
Does OmniFocus or ProofHub run on more platforms?
OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web. ProofHub runs on Web, Ios, Android.
What is OmniFocus best used for?
OmniFocus is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what ProofHub is typically brought in for.
What can OmniFocus do that ProofHub cannot?
OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Ios support, Web support.

Answered from the vendors’ own pages

OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
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