Softwr

Software · head to head

OmniFocus vs Paymo

OmniFocus logo

OmniFocus

Software

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite
Paymo logo

Paymo

Software

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus exclusive to Apple ecosystem with no Windows or Android support; Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • They diverge on capability: OmniFocus covers Custom perspectives, Paymo covers Task management.

Where they differ

Only the attributes on which OmniFocus and Paymo actually diverge.

Attributes where OmniFocus and Paymo differ
AttributeOmniFocusPaymo
Starting price$99.99/yearOn request
Pricing modelUnknownfreemium
PlatformsmacOS, iOS, iPadOS, watchOS, visionOS, WebWeb, Ios, Android, Desktop
Founded19892008

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

Only in Paymo

  • Task management
  • Time tracking
  • Invoicing
  • Gantt charts
  • Resource scheduling
  • Slack
  • Google Workspace
  • Zapier

Both cover

  • Ios support
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus

  • Schedulingnot Paymo
  • Appointment bookingnot Paymo
  • Time trackingnot Paymo
  • Resource managementnot Paymo
  • Team coordinationnot Paymo

Paymo

  • Project management with time tracking and invoicing for agenciesnot OmniFocus
  • Tracking billable hours and project profitabilitynot OmniFocus

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

Pricing, plan by plan

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

Which should you pick?

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Questions people ask

Is OmniFocus or Paymo better?
Neither clearly leads. OmniFocus starts at $99.99/year and Paymo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus or Paymo?
OmniFocus starts at $99.99/year and Paymo at On request.
Does OmniFocus or Paymo run on more platforms?
OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web. Paymo runs on Web, Ios, Android, Desktop.
What is OmniFocus best used for?
OmniFocus is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Paymo is typically brought in for.
What can OmniFocus do that Paymo cannot?
OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags. Paymo covers Task management, Time tracking, Invoicing, Gantt charts. Both handle Ios support, Web support.

Answered from the vendors’ own pages

OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on OmniFocus

More on Paymo

Keep looking

Other head to heads