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Fantastical vs ProofHub

Fantastical logo

Fantastical

Software

The calendar app you'll love to use

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Fantastical has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fantastical premium subscription required for advanced features at $56.99/year; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Fantastical covers Natural language input, ProofHub covers Discussions.

Where they differ

Only the attributes on which Fantastical and ProofHub actually diverge.

Attributes where Fantastical and ProofHub differ
AttributeFantasticalProofHub
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsmacOS, iOS, iPadOS, Apple Watch, Apple Vision Pro, WindowsWeb, Ios, Android

Identical on both: user rating (Not yet rated), category (Unknown), founded (2011).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fantastical

  • Natural language input
  • Calendar sets
  • Weather integration
  • Scheduling
  • Google Calendar
  • Outlook
  • iCloud
  • Exchange

Only in ProofHub

  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox
  • Box

Both cover

  • Tasks
  • Ios support

What people use each for

The jobs each tool is most often brought in to do.

Fantastical

  • Schedulingnot ProofHub
  • Appointment bookingnot ProofHub
  • Time trackingnot ProofHub
  • Resource managementnot ProofHub
  • Team coordinationnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot Fantastical
  • Proofing and reviewing files alongside task and discussion trackingnot Fantastical

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fantastical

  • Premium subscription required for advanced features at $56.99/year
  • Primarily designed for Apple ecosystem; Windows version is resource-intensive
  • No native Android app, limiting cross-platform usage
  • No web interface for calendar access
  • Shows events but lacks event management capabilities compared to specialized task tools

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Fantastical

Free
  • FreeFree
    • Basic calendar views (day, week, month, quarter, year)
    • Natural language event entry
    • 3-day weather forecast
  • Individual Premium$56.99/year
    • All free features
    • Task management with Todoist and Google Tasks
    • Unlimited calendar sets
  • Family Premium$89.99/year
    • All Individual Premium features
    • Up to 5 family members
    • Shared calendars

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose Fantastical if

  • You need natural language input.
  • You want to start without paying.
  • You work on macOS, iOS, iPadOS, Apple Watch, Apple Vision Pro, Windows.
  • You also want calendar sets.
Fantastical review

Choose ProofHub if

  • You need discussions.
  • You work on Web, Ios, Android.
  • You also want proofing.
ProofHub review

Questions people ask

Is Fantastical or ProofHub better?
Neither clearly leads. Fantastical starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fantastical or ProofHub?
Fantastical has a free tier; the other does not. Paid plans start at Free for Fantastical and On request for ProofHub.
Does Fantastical or ProofHub run on more platforms?
Fantastical runs on macOS, iOS, iPadOS, Apple Watch, Apple Vision Pro, Windows. ProofHub runs on Web, Ios, Android.
Can I use Fantastical for free?
Yes. Fantastical has a free tier, so you can try it without paying. ProofHub starts at On request.
What is Fantastical best used for?
Fantastical is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what ProofHub is typically brought in for.
What can Fantastical do that ProofHub cannot?
Fantastical covers Natural language input, Calendar sets, Weather integration, Scheduling. ProofHub covers Discussions, Proofing, Time tracking, Gantt charts. Both handle Tasks, Ios support.

Answered from the vendors’ own pages

Fantastical: Does Fantastical have a free plan?

Yes, Fantastical offers a free tier with basic calendar views (day, week, month, quarter, year), natural language event entry, and 3-day weather forecast. Premium features including task management integrations and family sharing require a paid subscription at $56.99/year or $6.99/month.

Source
Fantastical: Can I create events using natural language?

Yes, Fantastical's signature feature is natural language processing, allowing you to create events by typing or speaking in plain English. You can type things like 'dinner tomorrow at 7 pm with Sarah' and it automatically parses the date, time, and attendees.

Source
Fantastical: What calendar services does Fantastical support?

Fantastical integrates with Google Calendar, iCloud, Microsoft 365, Exchange, Office 365, and Fastmail. It supports multiple account types and syncs changes across all connected services.

Source
Fantastical: What task management apps can I integrate with Fantastical?

Fantastical supports Todoist, Google Tasks, and Microsoft 365 tasks. Tasks sync bidirectionally, and changes made in Fantastical reflect back in your task service.

Source
Fantastical: Does Fantastical work on Windows?

Fantastical for Windows was released in October 2024, though it is resource-heavy compared to the macOS and iOS versions. The app is feature-complete but less polished than the Apple platform versions.

Source
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