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Outlook Calendar vs ProofHub

Outlook Calendar logo

Outlook Calendar

Software

Professional calendar management for Microsoft 365

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Outlook Calendar has a free tier, so it costs nothing to try first.
  • Each has a real cost: Outlook Calendar offline support limited to only past 30 days of events, older events unavailable; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Outlook Calendar covers Meeting scheduling, ProofHub covers Tasks.

Where they differ

Only the attributes on which Outlook Calendar and ProofHub actually diverge.

Attributes where Outlook Calendar and ProofHub differ
AttributeOutlook CalendarProofHub
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, Windows, macOS, iOS, AndroidWeb, Ios, Android
Founded19752011

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • Microsoft Teams
  • OneDrive
  • SharePoint

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Google Drive
  • Dropbox
  • Box

Both cover

  • Slack
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Outlook Calendar

  • Schedulingnot ProofHub
  • Appointment bookingnot ProofHub
  • Time trackingnot ProofHub
  • Resource managementnot ProofHub
  • Team coordinationnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot Outlook Calendar
  • Proofing and reviewing files alongside task and discussion trackingnot Outlook Calendar

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.
Outlook Calendar review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Outlook Calendar or ProofHub better?
Neither clearly leads. Outlook Calendar starts at Free and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Outlook Calendar or ProofHub?
Outlook Calendar has a free tier; the other does not. Paid plans start at Free for Outlook Calendar and On request for ProofHub.
Does Outlook Calendar or ProofHub run on more platforms?
Outlook Calendar runs on Web, Windows, macOS, iOS, Android. ProofHub runs on Web, Ios, Android.
Can I use Outlook Calendar for free?
Yes. Outlook Calendar has a free tier, so you can try it without paying. ProofHub starts at On request.
What is Outlook Calendar best used for?
Outlook Calendar is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what ProofHub is typically brought in for.
What can Outlook Calendar do that ProofHub cannot?
Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source
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Related pages

More on Outlook Calendar

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