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Government · head to head

NEXGEN Asset Management vs OnBase

NEXGEN Asset Management logo

NEXGEN Asset Management

Government

Combined EAM and CMMS for utilities and municipalities with Esri GIS at the centre of the asset register

From
On request
Rated
-
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: NEXGEN Asset Management pricing keys off asset count, so a routine GIS resegmentation that splits mains into more records can raise your subscription without adding a single user or work order.; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: NEXGEN Asset Management covers Esri GIS integration, OnBase covers Content Management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which NEXGEN Asset Management and OnBase actually diverge.

Attributes where NEXGEN Asset Management and OnBase differ
AttributeNEXGEN Asset ManagementOnBase
Starting priceOn request$400/month
Pricing modelquotesubscription
PlatformsWeb, iOS, AndroidWeb, Mobile
FoundedUnknown1991

Identical on both: free tier (No), user rating (Not yet rated), category (Government).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in NEXGEN Asset Management

  • Esri GIS integration
  • Risk and criticality
  • Condition assessment
  • Capital planning
  • Work orders
  • Mobile field app
  • Service requests
  • Inventory and purchasing

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

NEXGEN Asset Management

  • A water utility that must show a board why a specific main is being replaced this year rather than nextnot OnBase
  • A city public works department consolidating a GIS asset inventory and a paper work order process into one systemnot OnBase
  • An airport authority tracking condition assessments across airside and landside assets with capital forecastingnot OnBase
  • A district that needs citizen service requests to become tracked work orders with an auditable historynot OnBase

OnBase

  • Citizen Servicesnot NEXGEN Asset Management
  • Records Managementnot NEXGEN Asset Management
  • Public Safetynot NEXGEN Asset Management
  • Civic Engagementnot NEXGEN Asset Management

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

NEXGEN Asset Management

  • Pricing keys off asset count, so a routine GIS resegmentation that splits mains into more records can raise your subscription without adding a single user or work order.
  • Nothing is published and the vendor is small, so the reference set you can call is limited and mostly Californian and North American public agencies.
  • The interface is dated compared with modern CMMS products, which hurts adoption among field crews who compare it to consumer apps on their own phones.
  • GIS integration is the product strength and also its dependency; agencies without a maintained ArcGIS asset layer face a data preparation project before NEXGEN is useful.
  • As a small vendor it carries acquisition risk, and in this segment acquisitions have repeatedly meant a product frozen while it is folded into a larger portfolio.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

NEXGEN Asset Management

On request
  • NEXGEN Asset Management$undefined/year
    • Tiered pricing based on the number of assets under management
    • Implementation, GIS integration and data migration quoted separately
    • Mobile module licensed alongside the core platform

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose NEXGEN Asset Management if

  • You need esri gis integration.
  • You work on Web, iOS, Android.
  • You also want risk and criticality.
NEXGEN Asset Management review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is NEXGEN Asset Management or OnBase better?
Neither clearly leads. NEXGEN Asset Management starts at On request and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, NEXGEN Asset Management or OnBase?
NEXGEN Asset Management starts at On request and OnBase at $400/month.
Does NEXGEN Asset Management or OnBase run on more platforms?
NEXGEN Asset Management runs on Web, iOS, Android. OnBase runs on Web, Mobile.
What is NEXGEN Asset Management best used for?
NEXGEN Asset Management is most often used for a water utility that must show a board why a specific main is being replaced this year rather than next, a city public works department consolidating a gis asset inventory and a paper work order process into one system, an airport authority tracking condition assessments across airside and landside assets with capital forecasting, a district that needs citizen service requests to become tracked work orders with an auditable history. Of those, a water utility that must show a board why a specific main is being replaced this year rather than next and a city public works department consolidating a gis asset inventory and a paper work order process into one system are not what OnBase is typically brought in for.
What can NEXGEN Asset Management do that OnBase cannot?
NEXGEN Asset Management covers Esri GIS integration, Risk and criticality, Condition assessment, Capital planning. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

NEXGEN Asset Management: How is NEXGEN priced?

On a tiered model based on the number of assets under management, quoted per agency. Nothing is published.

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
NEXGEN Asset Management: Do we need Esri ArcGIS?

Not strictly, but the product is designed around it and most of the value assumes a maintained GIS asset layer.

OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
NEXGEN Asset Management: Does it handle capital planning?

Yes. Risk, criticality and condition scores feed multi-year renewal forecasts intended for board and council submissions.

OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
NEXGEN Asset Management: Is there a mobile app?

Yes, a map-based field application with offline capability, licensed alongside the core platform.

OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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