Softwr

Government · head to head

OnBase vs OpenGov

OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Rated
-
Full reviewWebsite
OpenGov logo

OpenGov

Government

Modern Cloud ERP for Government

From
$1000/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies; OpenGov custom pricing only, no transparent public pricing
  • They diverge on capability: OnBase covers Content Management, OpenGov covers Budgeting & Planning.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OnBase and OpenGov actually diverge.

Attributes where OnBase and OpenGov differ
AttributeOnBaseOpenGov
Starting price$400/month$1000/month
PlatformsWeb, MobileWeb
Founded19912012

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Government).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

Only in OpenGov

  • Budgeting & Planning
  • Financial Reporting
  • Permitting & Licensing
  • Asset Management
  • Transparency Portal
  • Tyler Technologies
  • Munis
  • Microsoft Excel

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

OnBase

  • Citizen Services
  • Records Management
  • Public Safety
  • Civic Engagement

OpenGov

  • Citizen Services
  • Records Management
  • Public Safety
  • Civic Engagement

Both are used for citizen services, records management, public safety, civic engagement, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

OpenGov

  • Custom pricing only, no transparent public pricing
  • No free tier available
  • Requires vendor contact for quotes

Pricing, plan by plan

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

OpenGov

$1000/month
  • Government Cloud$1000/month
    • Budgeting & Planning
    • Reporting & Transparency
    • Citizen Services

Which should you pick?

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Choose OpenGov if

  • You need budgeting & planning.
  • You also want financial reporting.
OpenGov review

Questions people ask

Is OnBase or OpenGov better?
Neither clearly leads. OnBase starts at $400/month and OpenGov at $1000/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OnBase or OpenGov?
OnBase starts at $400/month and OpenGov at $1000/month.
Does OnBase or OpenGov run on more platforms?
OnBase runs on Web, Mobile. OpenGov runs on Web.
What is OnBase best used for?
OnBase is most often used for citizen services, records management, public safety, civic engagement.
What can OnBase do that OpenGov cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management. OpenGov covers Budgeting & Planning, Financial Reporting, Permitting & Licensing, Asset Management. Both handle Web support.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
OpenGov: What does OpenGov provide?

OpenGov is government budgeting and planning software for municipalities and public sector organizations. It helps with budget planning, financial management, and government transparency.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
OpenGov: How much does OpenGov cost?

OpenGov pricing is custom and quote-based. There is no public pricing listed. Organizations need to contact OpenGov directly for a proposal based on their specific needs.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OpenGov: Is there a free tier?

No. OpenGov does not offer a free plan. Pricing requires direct vendor contact and is procurement-led.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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