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Software · head to head

Circleback vs OmniFocus 3

C

Circleback

Software

Unbelievably good meeting notes

From
On request
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Circleback individual pricing is set at $20.83 per user per month, above the $25 per user Team tier's effective rate once billed monthly rather than annually, as of August 2026.; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app

Where they differ

Only the attributes on which Circleback and OmniFocus 3 actually diverge.

Attributes where Circleback and OmniFocus 3 differ
AttributeCirclebackOmniFocus 3
Starting priceOn request$39.99/year
PlatformsWebMacOS, IOS, IPadOS, Web
FoundedUnknown1993

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Circleback

Nothing recorded that OmniFocus 3 does not also cover.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Circleback

No use cases recorded yet. See the Circleback review.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Circleback
  • Capturing tasks with contexts, defer dates and review cyclesnot Circleback
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Circleback

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Circleback

  • Individual pricing is set at $20.83 per user per month, above the $25 per user Team tier's effective rate once billed monthly rather than annually, as of August 2026.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Circleback

On request

No published plan breakdown. See the Circleback review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Circleback if

Nothing in the data separates Circleback from OmniFocus 3 on the points above - pick on price and on how each one feels to use.

Circleback review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Circleback or OmniFocus 3 better?
Neither clearly leads. Circleback starts at On request and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Circleback or OmniFocus 3?
Circleback starts at On request and OmniFocus 3 at $39.99/year.
Does Circleback or OmniFocus 3 run on more platforms?
Circleback runs on Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
What can Circleback do that OmniFocus 3 cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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Related pages

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