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Sales Enablement · head to head

Mediafly vs Proposify

Mediafly logo

Mediafly

Sales Enablement

Revenue enablement with interactive value selling calculators and forecasting from the InsightSquared acquisition

From
On request
Rated
-
Full reviewWebsite
Proposify logo

Proposify

Sales Enablement

Proposal Software That Closes Deals

From
$19/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Mediafly the suite assembles products from several acquisitions, so interfaces and administration differ between modules and users notice the seams.; Proposify document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
  • They diverge on capability: Mediafly covers Content management, Proposify covers Proposal templates.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Mediafly and Proposify actually diverge.

Attributes where Mediafly and Proposify differ
AttributeMediaflyProposify
Starting priceOn request$19/month
Pricing modelquotesubscription
PlatformsWeb, iOS, Android, WindowsWeb
FoundedUnknown2013

Identical on both: free tier (No), user rating (Not yet rated), category (Sales Enablement).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Mediafly

  • Content management
  • Value selling
  • Digital sales rooms
  • Revenue intelligence
  • Content analytics
  • CRM integration

Only in Proposify

  • Proposal templates
  • Content library
  • Electronic signatures
  • Analytics
  • Interactive pricing
  • Salesforce
  • HubSpot
  • Pipedrive

What people use each for

The jobs each tool is most often brought in to do.

Mediafly

  • Deals that stall in procurement because the buyer cannot build an internal business case without helpnot Proposify
  • Field sales teams that need the content library available offline at a customer sitenot Proposify
  • Sales organisations that want forecasting and content analytics from one vendor rather than twonot Proposify
  • Justifying premium pricing with a quantified total cost of ownership comparison against an incumbentnot Proposify

Proposify

  • Document proposal and template managementnot Mediafly
  • Sales document tracking and managementnot Mediafly
  • Team collaboration on proposalsnot Mediafly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Mediafly

  • The suite assembles products from several acquisitions, so interfaces and administration differ between modules and users notice the seams.
  • Building a credible ROI calculator needs benchmark data and configuration work, usually bought as professional services on top of the licence, so the first-year cost exceeds the seat price substantially.
  • Content search and usage analytics are behind Highspot, which is the more common choice when findability rather than business case building is the problem.
  • Reporting depends heavily on the Salesforce integration, so organisations on other CRMs lose a significant part of the value.
  • Pricing is per seat and quote-only with annual commitment, so occasional users such as pre-sales engineers cost the same as daily sellers.

Proposify

  • Document sends are capped monthly and billed per overage, at 10 sends on Basic with $0.50 each beyond
  • The Business plan's overage rate of $0.75 per send is higher than either cheaper plan despite starting at $3,900 a year
  • Document analytics, integrations and custom fields all require the Team plan at $49 per user per month
  • API access and SSO are Business only
  • The Basic plan includes a single collaborator seat

Pricing, plan by plan

Mediafly

On request
  • Mediafly Revenue360$undefined/year
    • Per-seat licensing with modules priced separately
    • Value selling model build normally sold as professional services
    • Annual contract

Proposify

$19/month
  • Basic$19/month
    • 10 document sends per month
    • Annual billing (monthly billing: $29/month)
    • Overage: $0.50 per send
  • Team$41/month
    • 30 document sends per month
    • Annual billing (quarterly billing: $49/month)
    • Overage: $0.30 per send
  • Business$3900/year
    • 75 document sends per month
    • Custom pricing (starts at $3,900/year)
    • Overage: $0.75 per send
  • Enterprise$null/month
    • Custom pricing and send limits

Which should you pick?

Choose Mediafly if

  • You need content management.
  • You work on Web, iOS, Android, Windows.
  • You also want value selling.
Mediafly review

Choose Proposify if

  • You need proposal templates.
  • You also want content library.
Proposify review

Questions people ask

Is Mediafly or Proposify better?
Neither clearly leads. Mediafly starts at On request and Proposify at $19/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Mediafly or Proposify?
Mediafly starts at On request and Proposify at $19/month.
Does Mediafly or Proposify run on more platforms?
Mediafly runs on Web, iOS, Android, Windows. Proposify runs on Web.
What is Mediafly best used for?
Mediafly is most often used for deals that stall in procurement because the buyer cannot build an internal business case without help, field sales teams that need the content library available offline at a customer site, sales organisations that want forecasting and content analytics from one vendor rather than two, justifying premium pricing with a quantified total cost of ownership comparison against an incumbent. Of those, deals that stall in procurement because the buyer cannot build an internal business case without help and field sales teams that need the content library available offline at a customer site are not what Proposify is typically brought in for.
What can Mediafly do that Proposify cannot?
Mediafly covers Content management, Value selling, Digital sales rooms, Revenue intelligence. Proposify covers Proposal templates, Content library, Electronic signatures, Analytics.

Answered from the vendors’ own pages

Mediafly: Why pick this over Highspot?

Because your deals need business cases rather than better content search. If content findability is the problem, Highspot is the stronger product.

Proposify: How much does Proposify cost?

Proposify Basic plan costs $19/user/month (annual) or $29/user/month (monthly). Team plan is $41/user/month (annual) or $49/user/month (quarterly). Business starts at $3,900/year with custom pricing for Enterprise. All prices in USD.

Source
Mediafly: Is the ROI calculator usable out of the box?

No. It requires your own value drivers and benchmark data, and that build is normally a services engagement of several weeks.

Proposify: What document send limits does each plan include?

Basic includes 10 monthly sends ($0.50 per overage), Team includes 30 monthly sends ($0.30 per overage), and Business includes 75 monthly sends ($0.75 per overage). Enterprise has custom limits.

Source
Mediafly: What did InsightSquared bring?

Pipeline analytics and forecasting, which moved Mediafly into revenue intelligence alongside content enablement.

Proposify: Does Proposify offer a free trial?

Yes, Proposify offers a 14-day free trial on the Team plan features with no credit card required.

Source
Proposify: How much do I save with annual billing?

Annual billing offers significant discounts compared to monthly options. For example, Basic plan saves up to 4 months of fees per year when billed annually versus monthly.

Source
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