Softwr

Accounting · head to head

Lexware vs Medius Expense

Lexware logo

Lexware

Accounting

Accounting and invoicing software for German small businesses and freelancers

From
Free
Rated
-
Full reviewWebsite
Medius Expense logo

Medius Expense

Accounting

Expense management, formerly Expensya, now the expense module of the Medius spend platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Lexware has a free tier, so it costs nothing to try first.
  • Each has a real cost: Lexware 50% discount only applies for first 3 months; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Lexware and Medius Expense actually diverge.

Attributes where Lexware and Medius Expense differ
AttributeLexwareMedius Expense
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
PlatformsWebWeb, iOS, Android

Identical on both: user rating (Not yet rated), category (Accounting).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Lexware

Nothing recorded that Medius Expense does not also cover.

Only in Medius Expense

  • Receipt OCR
  • Mileage and per diem
  • VAT recovery
  • Card reconciliation
  • Approval workflows
  • AP suite integration

What people use each for

The jobs each tool is most often brought in to do.

Lexware

  • German business accountingnot Medius Expense
  • Invoicing and bookkeepingnot Medius Expense

Medius Expense

  • A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Lexware
  • A company already running Medius for supplier invoices that wants employee spend on the same platformnot Lexware
  • A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Lexware
  • A group consolidating several country expense tools into one European platformnot Lexware

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Lexware

  • 50% discount only applies for first 3 months
  • Regular prices are double the discounted prices after promotion
  • Pricing is in EUR only

Medius Expense

  • The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
  • It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
  • Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
  • Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
  • It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.

Pricing, plan by plan

Lexware

Free
  • S$3.95/month
    • Belegerfassung und -archiv (Document capture and archive)
  • M$6.45/month
    • Angebote, (E-) Rechnungen und Mahnungen (Offers, invoices, reminders)
  • L$10.95/month
    • Buchhaltung, EÜR und Umsatzsteuer (Accounting, EÜR, sales tax)
  • XL$16.45/month
    • EU- und Abschlagsrechnungen, API (EU invoices, installment invoices, API)

Medius Expense

On request
  • Medius Expense$undefined/year
    • Per-user subscription, quoted not published
    • Tiering by feature set and entity count
    • Implementation and OCR configuration fees

Which should you pick?

Choose Lexware if

  • You want to start without paying.
Lexware review

Choose Medius Expense if

  • You need receipt ocr.
  • You work on Web, iOS, Android.
  • You also want mileage and per diem.
Medius Expense review

Questions people ask

Is Lexware or Medius Expense better?
Neither clearly leads. Lexware starts at Free and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Lexware or Medius Expense?
Lexware has a free tier; the other does not. Paid plans start at Free for Lexware and On request for Medius Expense.
Does Lexware or Medius Expense run on more platforms?
Lexware runs on Web. Medius Expense runs on Web, iOS, Android.
Can I use Lexware for free?
Yes. Lexware has a free tier, so you can try it without paying. Medius Expense starts at On request.
What is Lexware best used for?
Lexware is most often used for german business accounting, invoicing and bookkeeping. Of those, german business accounting and invoicing and bookkeeping are not what Medius Expense is typically brought in for.
What can Lexware do that Medius Expense cannot?
Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.

Answered from the vendors’ own pages

Lexware: How much does Lexware cost?

Lexware pricing ranges from €3.95/month (plan S) to €16.45/month (plan XL) at discounted rates. Regular pricing is €7.90 to €32.90/month. All prices include hosting, backups, updates, and support.

Source
Medius Expense: Is Expensya still available?

Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.

Lexware: Is there a current promotional offer?

Yes, Lexware offers 50% discount for the first 3 months on all plans, then regular pricing applies. The billing period is monthly and cancellable anytime.

Source
Medius Expense: Do I have to buy Medius AP as well?

No, but the commercial terms improve materially if you do, which is worth testing during negotiation.

Lexware: Does Lexware offer a free trial?

Yes, Lexware offers a 30-day free trial with full XL features plus Lohn & Gehalt (payroll) access included.

Source
Medius Expense: Does it issue corporate cards?

No. It reconciles existing card feeds rather than issuing its own cards.

Share

Related pages

More on Lexware

More on Medius Expense

Keep looking

Other head to heads