Accounting · head to head
Medius Expense vs Pleo
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.; Pleo card delays and transaction limits impact usability, with limited regional acceptance in some areas
- They diverge on capability: Medius Expense covers Receipt OCR, Pleo covers Company cards.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Medius Expense and Pleo actually diverge.
| Attribute | Medius Expense | Pleo |
|---|---|---|
| Starting price | On request | £9.5/month |
| Pricing model | quote | Unknown |
| Platforms | Web, iOS, Android | iOS, Android, Web |
| Founded | Unknown | 2015 |
Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
Only in Pleo
- Company cards
- Receipt capture
- Expense categorization
- Spend limits
- Accounting sync
- Xero
- QuickBooks
- Sage
What people use each for
The jobs each tool is most often brought in to do.
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Pleo
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Pleo
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Pleo
- A group consolidating several country expense tools into one European platformnot Pleo
Pleo
- Employee expensesnot Medius Expense
- Spending autonomynot Medius Expense
- Expense automationnot Medius Expense
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Pleo
- Card delays and transaction limits impact usability, with limited regional acceptance in some areas
- Receipt capture OCR inaccuracies and upload lag/glitches complicate expense categorization
- Limited expense categories and tags reduce flexibility for complex accounting structures
- Transaction approval workflows have minimal customization options
- Lacks in-built forecasting tools and reporting is basic, providing limited insights into trends
Pricing, plan by plan
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Pleo
£9.5/month- Starter$9.5/month
- Company cards
- Real-time expense tracking
- Automated reports
- Essential$39/month
- Reimbursements
- Mileage and per diem
- Vendor cards
- Advanced$89/month
- Cashback
- Budgets
- Multi-entity management
- Beyond$179/month
- Spending insights
- Sub-wallets
- Dedicated success manager
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Choose Pleo if
- You need company cards.
- You work on iOS, Android, Web.
- You also want receipt capture.
Questions people ask
- Is Medius Expense or Pleo better?
- Neither clearly leads. Medius Expense starts at On request and Pleo at £9.5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Medius Expense or Pleo?
- Medius Expense starts at On request and Pleo at £9.5/month.
- Does Medius Expense or Pleo run on more platforms?
- Medius Expense runs on Web, iOS, Android. Pleo runs on iOS, Android, Web.
- What is Medius Expense best used for?
- Medius Expense is most often used for a french or spanish employer needing vat-compliant receipt capture in local formats and languages, a company already running medius for supplier invoices that wants employee spend on the same platform, a finance team with heavy mileage claims needing statutory rates applied without spreadsheets, a group consolidating several country expense tools into one european platform. Of those, a french or spanish employer needing vat-compliant receipt capture in local formats and languages and a company already running medius for supplier invoices that wants employee spend on the same platform are not what Pleo is typically brought in for.
- What can Medius Expense do that Pleo cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation. Pleo covers Company cards, Receipt capture, Expense categorization, Spend limits.
Answered from the vendors’ own pages
Medius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Pleo: What are Pleo's pricing tiers?
Pleo offers four pricing tiers: Starter (GBP 9.50/month), Essential (GBP 39.00/month), Advanced (GBP 89.00/month), and Beyond (GBP 179.00/month). Annual billing provides equivalent of two free months.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Pleo: Does Pleo have a free tier?
No, Pleo does not offer a free tier or permanent free plan. All plans require payment with a free trial available for evaluation.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Pleo: What integrations does Pleo support for accounting?
Pleo integrates directly with Xero and QuickBooks, plus Sage 200, Sage 50, Microsoft Dynamics 365 Business Central, Datev, and Visma e-conomic. Zapier integrations are also available.
SourcePleo: What platforms can access Pleo?
Pleo is accessible via iOS and Android mobile apps, and through a web interface. Physical and virtual cards are issued for spending.
SourcePleo: Does Pleo support multiple currencies?
Yes, Pleo supports multi-currency spending and transactions. The platform is particularly strong for European teams with local payment methods.
SourceRelated pages
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