Accounting · head to head
FreeAgent vs Medius Expense
FreeAgent
Accounting
Accounting software for small businesses and freelancers
- From
- Free
- Rated
- -
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
The short version
- Only FreeAgent has a free tier, so it costs nothing to try first.
- Each has a real cost: FreeAgent introductory pricing shown is 50% off the regular rates; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which FreeAgent and Medius Expense actually diverge.
| Attribute | FreeAgent | Medius Expense |
|---|---|---|
| Starting price | Free | On request |
| Pricing model | subscription | quote |
| Free tier | Yes | No |
| Platforms | Web | Web, iOS, Android |
Identical on both: user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in FreeAgent
Nothing recorded that Medius Expense does not also cover.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
What people use each for
The jobs each tool is most often brought in to do.
FreeAgent
- Submitting VAT and Self Assessment tax returns to HMRC directlynot Medius Expense
- Splitting rental income and expenses across multiple properties automaticallynot Medius Expense
- Collecting invoice payments faster through one-click payments and remindersnot Medius Expense
- Capturing bills and receipts via AI to auto-categorize expensesnot Medius Expense
- Filing Real Time Information payroll directly to HMRC for employeesnot Medius Expense
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot FreeAgent
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot FreeAgent
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot FreeAgent
- A group consolidating several country expense tools into one European platformnot FreeAgent
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
FreeAgent
- Introductory pricing shown is 50% off the regular rates
- All prices exclude 20% VAT
- Add-ons required for some features (Smart Capture Unlimited £5/month, Amazon integration £6/month)
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Pricing, plan by plan
FreeAgent
Free- Sole Traders$9.5/month
- Introductory rate (regular price £19/month)
- Annual option at £95/year (regular £190)
- Landlords$5/month
- Introductory rate (regular price £10/month)
- Annual option at £50/year (regular £100)
- UK Partnerships/LLPs$13.5/month
- Introductory rate (regular price £27/month)
- Annual option at £135/year (regular £270)
- UK Limited Companies$16.5/month
- Introductory rate (regular price £33/month)
- Annual option at £330/year (regular £330)
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is FreeAgent or Medius Expense better?
- Neither clearly leads. FreeAgent starts at Free and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, FreeAgent or Medius Expense?
- FreeAgent has a free tier; the other does not. Paid plans start at Free for FreeAgent and On request for Medius Expense.
- Does FreeAgent or Medius Expense run on more platforms?
- FreeAgent runs on Web. Medius Expense runs on Web, iOS, Android.
- Can I use FreeAgent for free?
- Yes. FreeAgent has a free tier, so you can try it without paying. Medius Expense starts at On request.
- What is FreeAgent best used for?
- FreeAgent is most often used for submitting vat and self assessment tax returns to hmrc directly, splitting rental income and expenses across multiple properties automatically, collecting invoice payments faster through one-click payments and reminders, capturing bills and receipts via ai to auto-categorize expenses. Of those, submitting vat and self assessment tax returns to hmrc directly and splitting rental income and expenses across multiple properties automatically are not what Medius Expense is typically brought in for.
- What can FreeAgent do that Medius Expense cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.
Answered from the vendors’ own pages
FreeAgent: Does FreeAgent offer a free option?
FreeAgent is free for qualifying customers maintaining business accounts with NatWest, Royal Bank of Scotland, Ulster Bank, or certain Mettle accounts.
SourceMedius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
FreeAgent: What is FreeAgent's pricing for sole traders?
Sole traders pay £9.50/month (50% introductory rate; regular £19/month), or £95/year annually (regular £190/year), excluding 20% VAT.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
FreeAgent: What add-ons does FreeAgent offer?
Optional add-ons include Smart Capture Unlimited at £5/month and Amazon integration at £6/month, allowing customers to extend base plan functionality.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
FreeAgent: Does FreeAgent offer a trial?
FreeAgent provides a 30-day free trial with no commitment, and customers can cancel at any time during or after the trial period.
SourceRelated pages
More on Medius Expense
Other head to heads
- FreeAgent vs QuickBooks
- FreeAgent vs Ramp
- FreeAgent vs Airbase
- FreeAgent vs Melio
- FreeAgent vs sevdesk
- FreeAgent vs Money Forward Cloud
- FreeAgent vs Invoice2go
- FreeAgent vs Lexware
- FreeAgent vs Billin
- FreeAgent vs Qonto
- FreeAgent vs Bill.com
- FreeAgent vs Circula
- FreeAgent vs Lago
- FreeAgent vs Metronome
- FreeAgent vs Modern Treasury
- FreeAgent vs Moss
- FreeAgent vs RazorpayX
- FreeAgent vs Sage 50
- FreeAgent vs Rydoo
- FreeAgent vs SAP Concur
- FreeAgent vs Pleo
- FreeAgent vs Ottimate
- FreeAgent vs Basware
- FreeAgent vs Yooz
- FreeAgent vs Spendesk
- FreeAgent vs Stampli
- FreeAgent vs Expensify
- FreeAgent vs Karbon
- FreeAgent vs Kodo
- FreeAgent vs Mercury
- FreeAgent vs Mesh Payments
- FreeAgent vs Moneybird
- Medius Expense vs QuickBooks
- Medius Expense vs Ramp
- Medius Expense vs Airbase
- Medius Expense vs Melio
- Medius Expense vs sevdesk
- Medius Expense vs Money Forward Cloud
- Medius Expense vs Invoice2go
- Medius Expense vs Lexware
- Medius Expense vs Billin
- Medius Expense vs Qonto
- Medius Expense vs Bill.com
- Medius Expense vs Circula
- Medius Expense vs Lago
- Medius Expense vs Metronome
- Medius Expense vs Modern Treasury
- Medius Expense vs Moss
- Medius Expense vs RazorpayX
- Medius Expense vs Sage 50
- Medius Expense vs Rydoo
- Medius Expense vs SAP Concur
- Medius Expense vs Pleo
- Medius Expense vs Ottimate
- Medius Expense vs Basware
- Medius Expense vs Yooz
- Medius Expense vs Spendesk
- Medius Expense vs Stampli
- Medius Expense vs Expensify
- Medius Expense vs Karbon
- Medius Expense vs Kodo
- Medius Expense vs Mercury
- Medius Expense vs Mesh Payments
- Medius Expense vs Moneybird