Accounting · head to head
Medius Expense vs Navan
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
Navan
Accounting
AI-powered corporate travel and expense management with integrated corporate card
- From
- Free
- Rated
- -
The short version
- Only Navan has a free tier, so it costs nothing to try first.
- Each has a real cost: Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.; Navan enterprise pricing requires quote request; no transparency on true per-user or per-transaction costs
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Medius Expense and Navan actually diverge.
| Attribute | Medius Expense | Navan |
|---|---|---|
| Starting price | On request | Free |
| Pricing model | quote | freemium |
| Free tier | No | Yes |
| Platforms | Web, iOS, Android | Web, iOS, Android, API |
Identical on both: user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
Only in Navan
Nothing recorded that Medius Expense does not also cover.
What people use each for
The jobs each tool is most often brought in to do.
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Navan
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Navan
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Navan
- A group consolidating several country expense tools into one European platformnot Navan
Navan
- Mid-market and enterprise companies automating travel and expense workflowsnot Medius Expense
- Organisations seeking to reduce travel costs through policy enforcement and AI-driven discountsnot Medius Expense
- Teams utilising corporate card programmes for spend tracking without receipt capture overheadnot Medius Expense
- Global enterprises requiring multi-currency support and ERP integrationnot Medius Expense
- Companies where employee autonomy is prioritised; AI assistant enables self-service booking and policy compliancenot Medius Expense
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Navan
- Enterprise pricing requires quote request; no transparency on true per-user or per-transaction costs
- Expense management charges apply beyond 5 users, increasing per-user costs for larger teams
- Corporate card programmes (Navan Card, Connect) complicate adoption by requiring banking integration
- AI assistant (Navan Edge) lacks transparency on data handling; unclear whether conversation data is retained for model training
- Limited EMEA coverage; emerging market travel inventory less comprehensive than global GDS systems
Pricing, plan by plan
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Navan
Free- Navan BusinessFree
- Unlimited flight, hotel, train, rental car bookings
- Global inventory across 178+ countries
- 24/7 travel support
- Navan Business (Expense add-on)$15/month
- Additional expense management users (beyond 5 free)
- Receipt scanning and categorisation
- ERP integration (30+ connectors)
- Navan EnterpriseFree
- Custom pricing
- Dedicated account management
- Negotiated corporate rates
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is Medius Expense or Navan better?
- Neither clearly leads. Medius Expense starts at On request and Navan at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Medius Expense or Navan?
- Navan has a free tier; the other does not. Paid plans start at On request for Medius Expense and Free for Navan.
- Does Medius Expense or Navan run on more platforms?
- Medius Expense runs on Web, iOS, Android. Navan runs on Web, iOS, Android, API.
- Can I use Navan for free?
- Yes. Navan has a free tier, so you can try it without paying. Medius Expense starts at On request.
- What is Medius Expense best used for?
- Medius Expense is most often used for a french or spanish employer needing vat-compliant receipt capture in local formats and languages, a company already running medius for supplier invoices that wants employee spend on the same platform, a finance team with heavy mileage claims needing statutory rates applied without spreadsheets, a group consolidating several country expense tools into one european platform. Of those, a french or spanish employer needing vat-compliant receipt capture in local formats and languages and a company already running medius for supplier invoices that wants employee spend on the same platform are not what Navan is typically brought in for.
- What can Medius Expense do that Navan cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.
Answered from the vendors’ own pages
Medius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Navan: Is Navan's travel booking free?
Yes. Navan Business travel bookings are free, supported by supplier commissions. Expense management is free for the first 5 users monthly; additional users cost £15/month each.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Navan: What is Navan Edge?
Navan Edge is an AI travel assistant integrated into chat that handles flight, hotel, and restaurant enquiries, provides recommendations, processes cancellations and rebookings, and escalates to human support 24/7.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Navan: Does Navan integrate with our ERP system?
Yes. Navan provides 30+ pre-built ERP connectors (SAP, Oracle, NetSuite, etc.) and REST APIs for real-time spend sync and invoice reconciliation.
SourceRelated pages
More on Medius Expense
Other head to heads
- Medius Expense vs Rydoo
- Medius Expense vs SAP Concur
- Medius Expense vs Pleo
- Medius Expense vs Ottimate
- Medius Expense vs Airbase
- Medius Expense vs Basware
- Medius Expense vs Yooz
- Medius Expense vs Ramp
- Medius Expense vs Spendesk
- Medius Expense vs Stampli
- Medius Expense vs Circula
- Medius Expense vs Expensify
- Medius Expense vs Karbon
- Medius Expense vs Kodo
- Medius Expense vs Mercury
- Medius Expense vs Mesh Payments
- Medius Expense vs Money Forward Cloud
- Medius Expense vs Moneybird
- Medius Expense vs QuickBooks
- Medius Expense vs Melio
- Medius Expense vs Happay
- Medius Expense vs Moss
- Medius Expense vs Zoho Expense
- Medius Expense vs Divvy
- Medius Expense vs Brex
- Medius Expense vs Veem
- Medius Expense vs Vertex
- Medius Expense vs Fyle
- Medius Expense vs Microsoft Excel
- Medius Expense vs Qonto
- Navan vs Rydoo
- Navan vs SAP Concur
- Navan vs Pleo
- Navan vs Ottimate
- Navan vs Airbase
- Navan vs Basware
- Navan vs Yooz
- Navan vs Ramp
- Navan vs Spendesk
- Navan vs Stampli
- Navan vs Circula
- Navan vs Expensify
- Navan vs Karbon
- Navan vs Kodo
- Navan vs Mercury
- Navan vs Mesh Payments
- Navan vs Money Forward Cloud
- Navan vs Moneybird
- Navan vs QuickBooks
- Navan vs Melio
- Navan vs Happay
- Navan vs Moss
- Navan vs Zoho Expense
- Navan vs Divvy
- Navan vs Brex
- Navan vs Veem
- Navan vs Vertex
- Navan vs Fyle
- Navan vs Microsoft Excel
- Navan vs Qonto