Accounting · head to head
Billin vs Medius Expense
Billin
Accounting
Spanish online invoicing software for freelancers and small businesses
- From
- €6.6/month
- Rated
- -
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Billin plan Basico caps usage at just 5 clients, 1 user and 10 products for EUR 6.60/month, well below what most active small businesses need; Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Billin and Medius Expense actually diverge.
| Attribute | Billin | Medius Expense |
|---|---|---|
| Starting price | €6.6/month | On request |
| Pricing model | subscription | quote |
| Platforms | Web | Web, iOS, Android |
Identical on both: free tier (No), user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Billin
Nothing recorded that Medius Expense does not also cover.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
What people use each for
The jobs each tool is most often brought in to do.
Billin
- Invoice managementnot Medius Expense
- Multi-user accounting for freelancers and small businessesnot Medius Expense
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Billin
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Billin
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Billin
- A group consolidating several country expense tools into one European platformnot Billin
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Billin
- Plan Basico caps usage at just 5 clients, 1 user and 10 products for EUR 6.60/month, well below what most active small businesses need
- Plan Pro still caps clients at 50 and users at 3 for EUR 14/month, so any business with more clients must move to the unlimited EUR 23/month tier
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Pricing, plan by plan
Billin
€6.6/month- Plan Básico$80/year
- 0-5 clients
- 1 user
- Max 10 products
- Plan Básico$96/month
- Plan Pro$168/year
- 6-50 clients
- 3 users
- Max 50 products
- Plan Pro$204/month
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Which should you pick?
Choose Billin if
Nothing in the data separates Billin from Medius Expense on the points above - pick on price and on how each one feels to use.
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is Billin or Medius Expense better?
- Neither clearly leads. Billin starts at €6.6/month and Medius Expense at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Billin or Medius Expense?
- Billin starts at €6.6/month and Medius Expense at On request.
- Does Billin or Medius Expense run on more platforms?
- Billin runs on Web. Medius Expense runs on Web, iOS, Android.
- What is Billin best used for?
- Billin is most often used for invoice management, multi-user accounting for freelancers and small businesses. Of those, invoice management and multi-user accounting for freelancers and small businesses are not what Medius Expense is typically brought in for.
- What can Billin do that Medius Expense cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.
Answered from the vendors’ own pages
Billin: What are Billin's plan costs?
Billin offers three plans: Básico at €80/year (€6.60/month), Pro at €168/year (€14/month), and Ilimitado at €276/year (€23/month). Annual billing includes 18% savings compared to monthly.
SourceMedius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Billin: Is there a free trial for Billin?
Yes, Billin offers a 30-day free trial with all features included. No credit card is required to start.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Billin: How many users does each Billin plan include?
Básico includes 1 user, Pro includes 3 users, and Ilimitado includes unlimited users.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Related pages
More on Medius Expense
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