Accounting · head to head
Medius Expense vs Moneybird
Medius Expense
Accounting
Expense management, formerly Expensya, now the expense module of the Medius spend platform
- From
- On request
- Rated
- -
Moneybird
Accounting
Dutch online bookkeeping software for freelancers and growing entrepreneurs
- From
- Free
- Rated
- -
The short version
- Only Moneybird has a free tier, so it costs nothing to try first.
- Each has a real cost: Medius Expense the Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.; Moneybird compact tier severely limits functionality with only 5 monthly transactions
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Medius Expense and Moneybird actually diverge.
| Attribute | Medius Expense | Moneybird |
|---|---|---|
| Starting price | On request | Free |
| Pricing model | quote | subscription |
| Free tier | No | Yes |
| Platforms | Web, iOS, Android | Web |
Identical on both: user rating (Not yet rated), category (Accounting).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Medius Expense
- Receipt OCR
- Mileage and per diem
- VAT recovery
- Card reconciliation
- Approval workflows
- AP suite integration
Only in Moneybird
Nothing recorded that Medius Expense does not also cover.
What people use each for
The jobs each tool is most often brought in to do.
Medius Expense
- A French or Spanish employer needing VAT-compliant receipt capture in local formats and languagesnot Moneybird
- A company already running Medius for supplier invoices that wants employee spend on the same platformnot Moneybird
- A finance team with heavy mileage claims needing statutory rates applied without spreadsheetsnot Moneybird
- A group consolidating several country expense tools into one European platformnot Moneybird
Moneybird
- Freelancer bookkeepingnot Medius Expense
- Small business accountingnot Medius Expense
- Growing entrepreneur accountingnot Medius Expense
- Full-featured bookkeeping managementnot Medius Expense
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Medius Expense
- The Expensya name is being retired, so contracts, logins and support articles change identity mid-relationship and internal documentation has to be rewritten.
- It is now a module inside an accounts payable suite, so expense-specific roadmap items compete with supplier invoice work for engineering time.
- Pricing is not published and is discounted against bundling with Medius AP, which makes standalone expense quotes less competitive than they look.
- Strength is concentrated in Europe and the Maghreb; North American and Asian tax and mileage handling are thinner than the European coverage.
- It does not issue cards, so real-time spend controls are absent and it relies on card feed reconciliation after the fact.
Moneybird
- Compact tier severely limits functionality with only 5 monthly transactions
- Bank connections limited to 5 on Start and Groei tiers until Compleet level
- Multi-user support only available starting at Groei tier (29 EUR/month)
Pricing, plan by plan
Medius Expense
On request- Medius Expense$undefined/year
- Per-user subscription, quoted not published
- Tiering by feature set and entity count
- Implementation and OCR configuration fees
Moneybird
Free- Compact$3/month
- 1 user
- 5 monthly transactions limit
- 0 bank connections
- Start$15/month
- 1 user
- 20 monthly transactions
- 5 bank connections
- Groei$29/month
- 5 users
- 50 monthly transactions
- 5 bank connections
- Compleet$41/month
- Unlimited users
- Unlimited monthly transactions
- Unlimited bank connections
Which should you pick?
Choose Medius Expense if
- You need receipt ocr.
- You work on Web, iOS, Android.
- You also want mileage and per diem.
Questions people ask
- Is Medius Expense or Moneybird better?
- Neither clearly leads. Medius Expense starts at On request and Moneybird at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Medius Expense or Moneybird?
- Moneybird has a free tier; the other does not. Paid plans start at On request for Medius Expense and Free for Moneybird.
- Does Medius Expense or Moneybird run on more platforms?
- Medius Expense runs on Web, iOS, Android. Moneybird runs on Web.
- Can I use Moneybird for free?
- Yes. Moneybird has a free tier, so you can try it without paying. Medius Expense starts at On request.
- What is Medius Expense best used for?
- Medius Expense is most often used for a french or spanish employer needing vat-compliant receipt capture in local formats and languages, a company already running medius for supplier invoices that wants employee spend on the same platform, a finance team with heavy mileage claims needing statutory rates applied without spreadsheets, a group consolidating several country expense tools into one european platform. Of those, a french or spanish employer needing vat-compliant receipt capture in local formats and languages and a company already running medius for supplier invoices that wants employee spend on the same platform are not what Moneybird is typically brought in for.
- What can Medius Expense do that Moneybird cannot?
- Medius Expense covers Receipt OCR, Mileage and per diem, VAT recovery, Card reconciliation.
Answered from the vendors’ own pages
Medius Expense: Is Expensya still available?
Under that name, no. The product continues as Medius Expense, with the branding cutover on 30 September 2026 and no change to features or data.
Moneybird: How much does Moneybird cost and what free trial is available?
Plans start at EUR 3/month for Compact tier, with a 60-day free trial offering full Compleet access (EUR 41/month value) at no cost. Annual billing offers up to 25% discount across all tiers.
SourceMedius Expense: Do I have to buy Medius AP as well?
No, but the commercial terms improve materially if you do, which is worth testing during negotiation.
Moneybird: What user limits exist across different Moneybird plans?
Compact and Start tiers are limited to 1 user. Groei supports 5 users. Compleet tier has unlimited users, making it the only option for multi-team organizations.
SourceMedius Expense: Does it issue corporate cards?
No. It reconciles existing card feeds rather than issuing its own cards.
Moneybird: How many transactions can I process monthly on each Moneybird tier?
Compact allows 5 transactions/month, Start allows 20, Groei allows 50, and Compleet allows unlimited transactions. Transaction limits reset monthly.
SourceMoneybird: Do Moneybird plans have bank connection limits?
Compact tier has zero bank connections. Start and Groei tiers each support 5 bank connections. Only the Compleet tier (EUR 41/month) offers unlimited bank connections.
SourceRelated pages
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